Recruitment and Selection > Applications document templates

The application is usually the first step of the process, and its goal is to make sure that the applicant meets the basic requirements of the job. Examples of such requirements include meeting required levels of education and work experience to perform the job effectively.

It is vitally important to acknowledge an application, to give a good impression to the candidate, and comfort that they are being managed in a professional manner.

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Application acknowledgement

Use this application acknowledgement template to inform job candidates you received their application for one of your open roles.

Prompt communication during all hiring stages is the foundation of a positive candidate experience. A thank you for your application letter or email lets candidates know that their resume didnt get lost and signals that you have an organised hiring process.

Application acknowledgement - no suitable vacancies

Prompt communication during all hiring stages is the foundation of a positive candidate experience. A thank you for your application letter or email lets candidates know that their resume didnt get lost and signals that you have an organised hiring process.

This document is used where the Company wishes to acknowledge the cover letter and CV of a candidate, but there are no suitable roles at this time.

Application acknowledgement - no suitable graduate opportunities

Use this application acknowledgement email template to inform job candidates you received their application for one of your open roles.

Prompt communication during all hiring stages is the foundation of a positive candidate experience. A thank you for your application letter or email lets candidates know that their resume didnt get lost and signals that you have an organised hiring process.

This document is used where the Company wishes to acknowledge the cover letter and CV of a graduate candidate, but there are no jobs at this time.

Application acknowledgement - recruitment on hold

Prompt communication during all hiring stages is the foundation of a positive candidate experience. A thank you for your application letter or email lets candidates know that their resume didnt get lost and signals that you have an organised hiring process.

For use when you wish to acknowledge the application of a candidate, but inform them that the job is delayed.

Application acknowledgement - unable to contact applicant

Prompt communication during all hiring stages is the foundation of a positive candidate experience. A thank you for your application letter or email lets candidates know that their resume didnt get lost and signals that you have an organised hiring process.

This document is used where the Company wishes to acknowledge the cover letter and CV of a candidate in response to a vacancy, and have been unable to contact the candidate by phone.

Employment application form

This application form incorporates the following sections:

  1. Applicant details (including name and address, Visa, Rehabilitation of Offenders, Car etc.)
  2. Education and Qualifications
  3. Employment History
  4. Reasons For Application
  5. Hobbies and Interests
  6. References
  7. Declaration (that data is correct)