Job application templates toolkit

£ 35
7 templates
Click an icon to jump to the section

Forms
1

Letters
6

Our Job Application Templates Toolkit simplifies the application process, ensuring consistency and efficiency in attracting top talent.

If you are recruiting into your organisation, these job application templates will help you to acknowledge and provide feedback to candidates effectively.

It is important to acknowledge an application, to give a good impression to the candidate, and comfort that they are being managed in a professional manner.

We also have budget-friendly bundles featuring this toolkit:

What are Job Applications?

Job applications are formal documents or online forms that individuals submit to apply for employment opportunities within an organisation. These applications typically serve as the initial point of contact between the job seeker and the employer, providing essential information about the candidate's qualifications, skills, experience, and interest in the position.

A typical job application includes several components:

  1. Personal Information: This section requests basic details about the applicant, such as their full name, contact information (address, phone number, email), and sometimes demographic information like date of birth or gender.

  2. Education: Applicants are asked to provide information about their educational background, including degrees earned, institutions attended, and any relevant certifications or qualifications.

  3. Work Experience: This section allows applicants to outline their professional history, including previous job titles, employers, dates of employment, and key responsibilities or achievements.

  4. Skills and Qualifications: Applicants may be asked to list specific skills, competencies, or qualifications relevant to the position they are applying for. This could include technical skills, language proficiency, or certifications.

  5. References: Some job applications request contact information for professional references who can provide insight into the applicant's character, work ethic, and abilities.

  6. Cover Letter or Personal Statement: In addition to completing the application form, applicants may be required to submit a cover letter or personal statement expressing their interest in the position, highlighting relevant experiences, and explaining why they are a suitable candidate.

Job applications serve as a screening tool for employers to evaluate candidates and determine which individuals to invite for further assessment, such as interviews or skills tests. It's important for applicants to carefully review and accurately complete job applications to present themselves in the best possible light and increase their chances of being considered for employment opportunities.

Job application templates toolkit
job application templates toolkit
job application templates toolkit

What legal and best practice aspects should employers be aware of?

  • The Equality Act 2010: This legislation prohibits discrimination on the basis of protected characteristics such as age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation. Job application templates must be designed to avoid any discriminatory language or questions and to ensure that all candidates are treated fairly and without bias.

  • The Data Protection Act 2018 and the GDPR: These regulations set out requirements for the collection, use, and storage of personal data. Job application templates must be designed to collect only the personal data that is necessary for the recruitment process and to ensure that all personal data is handled securely and in compliance with these regulations.

  • The Rehabilitation of Offenders Act 1974: This legislation sets out the rules for when criminal convictions must be declared on job applications. Job application templates must be designed to comply with these rules and to ensure that all applicants are treated fairly and without discrimination.

  • The Immigration, Asylum and Nationality Act 2006: This legislation requires employers to carry out right to work checks on all job applicants before they are employed. Job application templates must include questions to collect the necessary information to conduct these checks and to ensure that the employer is compliant with this legislation.

  • The National Minimum Wage Act 1998: This legislation sets out the minimum hourly rate that employers must pay their employees. Job application templates must be designed to ensure that the employer is compliant with this legislation and that all applicants are informed of the hourly rate that will be paid.

Contents

Click a title to view / purchase
Letters
Letters

An Application Acknowledgement Letter confirms receipt of a job application, expresses appreciation, and sets expectations for further communication.

£ 15

If you receive a job application but there are no suitable vacancies, send this model letter to acknowledge receipt and that you will retain their details for one year.

£ 15

If you receive a job application for a suitable vacancy but have not been able to contact the applicant, send this model letter to acknowledge receipt and ask them to make contact.

£ 15

If you receive a job application for a suitable vacancy but the vacancy is on hold, send this model letter to acknowledge receipt and confirm the next steps.

£ 15

If you need to inform a candidate that they didn't pass to the next interview stage, send this model letter to provide feedback and thank them for their time.

£ 15

If you receive a graduate application but you have no vacancies, send this model letter to confirm receipt and that there are no current opportunities.

£ 15
Forms
Forms

If you are recruiting into your organisation, this model job application form template will help you to review candidates consistently and effectively.

£ 15

Why choose our Job application templates toolkit?

  • The documents are easily editable and implementable, saving you time and money
  • All content is designed by CIPD accedited Chartered HR practitioners with operational experience in this area
  • You will maintain compliance with ACAS guidelines, legislation, and industry best practices
What other advantages does buying from hrdocbox.co.uk offer?
  • Email notifications for any templates added to this toolkit
  • 12 months of unrestricted access without any additional costs (any update in that period is free to you)
  • Complimentary HR advice and support via email for 28 days upon purchase
  • A 25% discount on all library, toolkit, and template purchases/renewals

What do our customers say about us?

I have just renewed our membership for another year for HRdocbox. It's an extremely useful resource with a wide variety of documents and knowledge...

- Rachel Masing, ETM Group
★★★★★

ETM Group logo

Read full review on Google

I have been using the service now for around 6 months and it has been really useful in developing and updating polices and processes.

- Jamie Allan, Armstrong Craven
★★★★★

Armstrong Craven logo

Read full review on Google

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...

- Emma Hunt
★★★★★

Read full review on Google

Great value and the site contains an extensive library of essential HR documents. I access the site probably once a week...

- Laura Alliss-Etty
★★★★★

Read full review on Google

HRDocBox is a great resource. It is incredibly good value, providing a large selection of HR guidance materials as well as...

- Emma Beauchamp
★★★★★

Read full review on Google

Will Employment Tribunal Fees Damage Employee Relations - A Look at the Debate
Thu, 14 Mar 24

Will Employment Tribunal Fees Damage Employee Relations - A Look at the Debate

The issue of Employment Tribunal (ET) fees in the UK has resurfaced, sparking debate about access to justice for employees and its potential impact on workplace relations...