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Management document package

Disciplinary document library

20 templates

Disciplinary explained

Disciplinary procedures are a set way for an employer to deal with disciplinary issues. For example, a manager may be concerned about an employee's work, their general conduct or an unauthorised absence.

Disciplinary procedures are an aid to effective management, to be used primarily as a means of modifying people’s behaviour in line with the organisation’s aims – not just as a mechanism for imposing sanctions. If disciplinary rules and procedures are written correctly and used effectively, not only should the work place be a happier working environment but will minimise the potential of being taken to an Employment Tribunal.

What's included in this library?

Model disciplinary documents to provide you with a framework to help ensure that employees keep to the rules. They enable an employer to ensure that all breaches of the rules are dealt with fairly and consistently.

Click on a title for full details and a preview, and to purchase the document individually.

Concern over conduct letter template

You would normally issue this letter to record a concern that you have over something that the employee has done for the first time, that if happens again may warrant disciplinary action.

Disciplinary appeal hearing invitation letter template

A model letter to inform an employee of the date and time of an appeal meeting, including their right to be accompanied.

Disciplinary appeal hearing result confirmation letter template

Used to inform an employee of the outcome of an appeal hearing, whether that be dismissal, disciplinary action, no further action etc.

Disciplinary hearing notification letter template

Used to inform an employee that the employer is considering taking disciplinary action against them, and to ask them to attend a meeting to discuss the matter.

Disciplinary hearing result confirmation letter template

A model disciplinary hearing result confirmation letter template to issue in line with best practice, containing clear and effective wording, which is easy to edit.

File note form template

The purpose of a file note is for a line manager to keep a record of a discussion with an employee, where the employee has displayed poor performance, a questionalble attitude, or has committed misconduct.

Final written warning confirmation letter template

Use this letter template when writing to an employee confirming that a final written warning sanction has been applied following a conduct hearing.

Final written warning confirmation (lateness) letter template

A model final written warning confirmation (lateness) letter template to issue in line with best practice, containing clear and effective wording, which is easy to edit.

First written warning confirmation letter template

Use this letter template when writing to an employee confirming that a first written warning sanction has been applied following a conduct hearing.

First written warning confirmation (lateness) letter template

A model first written warning confirmation (lateness) letter template to issue in line with best practice, containing clear and effective wording, which is easy to edit.

Gross misconduct dismissal confirmation (general) letter template

Used to confirm the decision taken at a disciplinary hearing to dismiss an employee, specifically after the employee has not been previously warned.

Gross misconduct dismissal confirmation (intoxication) letter template

A model gross misconduct dismissal confirmation (intoxication) letter template to issue in line with best practice, containing clear and effective wording, which is easy to edit.

Suspension confirmation letter template

This letter is used to confirm an employees suspension while a disciplinary investigation takes place.

Termination of employment following previous warnings letter template

Used to confirm the decision taken at a disciplinary hearing to dismiss an employee, specifically after the employee has been previously warned.

Unauthorised absence 1st reminder letter template

A model letter to use where someone is taking unauthorised absence from work (AWOL) and has not replied to calls/voicemails.

Unauthorised absence 2nd reminder letter template

A model letter to use where someone is taking unauthorised absence from work (AWOL) and has not replied to a previous letter.

Unauthorised absence final reminder letter template

A model letter to use where someone is taking unauthorised absence from work (AWOL) and has not replied to two previous letters.

Verbal warning confirmation (excessive absenteeism) letter template

Used to inform an employee of the first stage of the disciplinary process due to them being absent on a high number of occasions.

Verbal warning confirmation (excessive lateness) letter template

This document allows the employer confirm a verbal warning for excessive lateness and the improvement timescale to the employee.

Verbal warning confirmation (general) letter template

This document allows the employer confirm a verbal warning, and to specify the exact misconduct and the improvement timescale to the employee.