Parental and family templates toolkit
Our Parental and Family Templates Toolkit streamlines support for employees, ensuring smooth transitions and work-life balance.
Our toolkit includes a range of templates that are designed to simplify the process of managing and supporting parental leave, save you time and effort, and ensure compliance with all relevant employment legislation. From creating parental leave policies and procedures to managing shared parental leave and handling parental leave requests, our templates cover all the necessary documents required to support employees who are parents.
What is Parental and family?
The purpose of parental, maternity, paternity, and adoption templates is to provide employees and employers with clear and consistent information about their rights and obligations under employment law when it comes to caring for a new child.
These templates can help ensure that both parties are aware of their responsibilities and entitlements and can help facilitate a smoother transition to a new family dynamic.
By providing clear communication about entitlements to parental leave, flexible working, and other support options, employers can help employees balance their work and family responsibilities, reduce stress and anxiety, and maintain their job satisfaction and productivity. Additionally, the use of these templates can help ensure compliance with relevant employment legislation and best practices.
What legal and best practice aspects should employers be aware of when implementing Parental and family templates?
-
Employees have a legal right to take time off work for various family-related reasons, including maternity leave, paternity leave, adoption leave, shared parental leave, and time off for dependants.
-
Employers must ensure that they have clear policies and procedures in place for managing family-related leave, and that these are communicated effectively to employees.
-
Employers must comply with statutory leave entitlements, such as maternity and paternity leave, and should ensure that they do not discriminate against employees who exercise their right to take leave.
-
Employers must ensure that they provide a safe and healthy working environment for pregnant employees and new mothers, and that they carry out risk assessments and make any necessary adjustments to ensure their safety.
-
Employers may be required to provide reasonable adjustments to employees who have caring responsibilities for disabled dependants, in order to ensure that they are able to balance their work and caring responsibilities.
-
Employers should ensure that any requests for family-related leave are dealt with promptly and fairly, and that employees are informed of the outcome in writing.
-
Employers should ensure that employees are aware of their rights and entitlements with regard to family-related leave, and that any concerns or queries are addressed promptly and sensitively.
It is important for employers to have clear policies and procedures in place for managing family-related leave, to comply with UK employment law, and to support their employees' wellbeing and work-life balance.
Our Guide to Managing Keeping in Touch (KIT) Days provides strategies for utilising KIT days during parental leave, benefiting employees and employers.
Our Guide to Managing Maternity Leave streamlines the complex process, ensuring compliance and smooth transitions for both employees and managers.
Our Guide to Managing Shared Parental Leave offers practical insights for employers to navigate this process, promoting transparency and supporting employees.
Our Employee Support for IVF/Fertility Treatment Policy Template helps ensure compassionate and comprehensive support for employees undergoing fertility treatments.
Use this if you require a robust and practical Maternity leave and pay policy template.
Use this if you require a robust and practical Parental leave policy template.
This model policy provides information about Statutory Paternity Leave and pay.
Use this if you require a robust and practical Shared parental leave policy template.
Our Acknowledgement of Intention to Return from Maternity Leave Letter template enables employers to formally recognise employees' return plans, fostering a supportive and organised transition process.
Use this model adoption leave acknowledgement letter to confirm the employees intention to commence Adoption Leave, what there entitlement is, and whether they are eligible or not for Adoption Pay.
Our Confirmation of Sickness Absence during the Last Four Weeks Before Expected Week of Childbirth Letter template assists employers in validating maternity-related absences, ensuring support for employees.
Our Keep in Touch (KIT) Days Request Letter Template enables employees to formally request KIT days, ensuring smooth communication and planning during parental leave periods.
If an employee has notified you that they intend to take maternity leave, issue this model letter template as acknowledgement, and to inform them that they are eligible for Maternity Pay.
If an employee has notified you that they intend to take maternity leave, issue this model letter template as acknowledgement, and to inform them that they are not eligible for Maternity Pay.
If an employee will be taking maternity leave, they can use this model letter template as notification of their pregnancy, and when they expect it to commence.
If you have an employee on maternity leave, they can use this model letter template as notification that they will return to work as planned.
Our Maternity Leave Return to Work Reminder Letter template streamlines communication, reducing employee confusion and facilitating a smooth transition back to work.
Our Maternity Suspension on Medical Grounds Letter template helps employers navigate the process, ensuring clear, compassionate, and compliant communication with employees.
Our Notification of Intention to Take Shared Parental Leave Letter Template allows employees to formally communicate their intention to take shared parental leave, fostering clarity and compliance with legal requirements.
If an employee has provided notice of them taking parental bereavement leave, issue this model letter template as confirmation.
If you wish to agree to a request for parental leave, issue this model letter template to provide the employee with formal confirmation.
Employers can use this Postponement of Parental Leave Letter to restrict employees from taking parental leave at a specific period because of the disruption that their absence would cause.
Our Paternity Pay Confirmation Letter template enables employers to communicate approved paternity pay, ensuring transparency and positive relations.
Use this model letter to confirm leave and pay entitlements when maternity leave has begun earlier than expected due to a pregnancy-related absence.
Our Shared Parental Leave Acknowledgement Letter template assures prompt receipt of requests, enhancing transparency and leave coordination.
Our Shared Parental Leave Extension Approval Letter Template formally approves an employee's request to extend their shared parental leave, maintaining professionalism and ensuring alignment on the extension terms.
If an employee will be taking maternity leave, they can use this model form template as notification of their pregnancy, and when they expect it to commence.
Our pregnancy notification checklist is designed to guide managers through key steps when an employee notifies them verbally of their pregnancy.
Our Shared Parental Leave Eligibility Checklist Form template simplifies the verification process, ensuring a hassle-free assessment of eligibility for employees.
Our Shared Parental Leave Extension Request Form Template allows employees to formally request an extension for their shared parental leave, providing necessary details for evaluation and approval.
- The documents are easily editable and implementable, saving you time and money
- All content is designed by CIPD accedited Chartered HR practitioners with operational experience in this area
- You will maintain compliance with ACAS guidelines, legislation, and industry best practices
- Email notifications for any templates added to this toolkit
- 12 months of unrestricted access without any additional costs (any update in that period is free to you)
- A 25% discount on all library, toolkit, and template purchases/renewals
