Flexible and hybrid working templates toolkit
Our Flexible and Hybrid Working Templates Toolkit supports seamless implementation of modern work arrangements.
This is a comprehensive toolkit to help you manage flexible and hybrid working arrangements in your workplace. It includes a range of templates that are designed to simplify the process of managing flexible and hybrid working arrangements, save you time and effort, and ensure compliance with all relevant employment legislation.
From creating flexible working policies and procedures to managing flexible working requests and implementing hybrid working arrangements, our templates cover all the necessary documents required to manage flexible and hybrid working arrangements effectively.
What Flexible and Hybrid Working?
Flexible working is simply requesting to work a different pattern to that stated on the employee's terms and conditions of employment. Examples of kinds of flexible working that can be requested include:
- Reducing hours to work part-time.
- Changing start and finish times.
- Having flexibility with start and finish time (sometimes known as ‘flexitime’).
- Working hours over fewer days (‘compressed hours’).
- Working from home or elsewhere (‘remote working’).
- Sharing the job with someone else (‘job share’).
Hybrid working is a particular kind of flexible working that combines the benefit of being both in the workplace, and at home. As a form of flexible working, it can be accessed through the formal procedure.
What legal and best practice aspects should employers be aware of when implementing Flexible and hybrid working templates?
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From 6 April 2024, employees will be able to request flexible working from their first day in a new job.
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If an employee is dismissed for requesting flexible working, no qualifying time of employment is necessary to file a claim for wrongful dismissal.
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Full-time and part-time employees have the same ability to seek flexible working hours.
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If an employee's request for flexible working is denied, he or she must file any claims with an employment tribunal within three months after the relevant date.
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Organisations that are a 'good fit' for hybrid working can see benefits in the wellbeing, engagement, and motivation of their employees, as well as in productivity.
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Guidance from Acas and the CIPD on hybrid working helps employers to transition into this way of working, and highlights the important considerations to make.
If you have received a flexible working request, this model guide sets out an effective, legal framwork to follow when handling it, and determining your response.
This guide looks at the legislation and best practises for home working, covering the statutory right of qualified workers to request to work from home and how line managers may effectively address the practical challenges that come with it.
This guide outlines the process and considerations involved in managing employee sabbaticals, including policy development, eligibility criteria, leave arrangements, and maintaining employee engagement during and after the sabbatical period.
Our Guide to Trialling a Hybrid Working Model offers comprehensive insights and step-by-step instructions for organisations to effectively implement and evaluate a hybrid work arrangement.
Our Flexible Working Policy outlines guidelines for employees seeking alternative work arrangements, fostering work-life balance and productivity.
Use this if you require a robust and practical Flexitime policy template.
Use this if you require a robust and practical Homeworking or remote working policy template.
Our Flexible Working Agreed Decision Extension Letter Template streamlines extension requests, ensuring efficient communication and flexibility.
Our Flexible Working Application Meeting Invitation Letter template invites employees to discuss flexible work arrangements, promoting work-life balance and open communication.
Our flexible working compromise arrangement letter template simplifies finding mutually beneficial solutions while considering both employee and company needs.
If an employee wishes to appeal against a flexible working application rejection, they can use this model template.
Our Flexible Working Request Letter Template simplifies the process, enabling employees to request flexible arrangements with confidence and clarity.
Use this model letter to provide an employee with formal acceptance of their flexible working request.
Use this model letter to notify the employee that their flexible working request has been received and that a meeting will be set up to discuss it with them.
If you are unable to accept a request for flexible working, issue this model template letter to inform an employee of the reason for the rejection.
Our Flexible Working Trial Period Confirmation Letter template formally confirms the upcoming trial period, outlining expectations and terms for the flexible work arrangement.
Our Hybrid Working Move Confirmation Letter Template ensures clarity, guiding seamless transition and expectations for employees.
Our Hybrid Working Model Permanent Change Following Trial Period Letter Template announces the successful transition to a permanent hybrid work model, outlining the new policies and expectations for employees.
Our Hybrid Working Trial Period Announcement Letter Template formally informs employees about the upcoming trial period for hybrid work arrangements, outlining the details and expectations clearly.
Our Update to Employees on Progress of Hybrid Working Trial Period Letter Template communicates the latest developments and outcomes of the hybrid work trial, maintaining transparency and engagement.
Our Invitation to Discuss Hybrid Working Application Letter Template formally invites an employee to discuss their hybrid work application, promoting open communication and alignment on expectations.
Our Sabbatical Agreement Letter template formalises sabbatical terms, providing clarity and structure for employees and the company during extended leaves.
This template is used by employees to formally request a sabbatical leave, providing details about the purpose, duration, and any relevant arrangements or commitments.
Our Sabbatical Request Refused Letter template communicates respectfully when sabbatical requests cannot be granted, maintaining transparency and professionalism.
Our Hybrid Working Trial Period Feedback Form Template gathers valuable input from employees, facilitating the evaluation of the trial period and shaping future hybrid work policies.
Our Homeworking Agreement Template supports remote work arrangements, outlining clear expectations for both employers and employees.
Our Flexible Working Application Review Meeting Plan template guides productive discussions, ensuring clear communication and mutual understanding of flexible work arrangements.
- The documents are easily editable and implementable, saving you time and money
- All content is designed by CIPD accedited Chartered HR practitioners with operational experience in this area
- You will maintain compliance with ACAS guidelines, legislation, and industry best practices
- Email notifications for any templates added to this toolkit
- 12 months of unrestricted access without any additional costs (any update in that period is free to you)
- A 25% discount on all library, toolkit, and template purchases/renewals
