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12 months access to every letter, form, guide and policy from date of purchase.

Recruitment and Selection

Recruitment is the process of identifying that the organisation needs to employ someone up to the point at which application forms for the post have arrived at the organisation. Selection then consists of the processes involved in choosing from applicants a suitable candidate to fill a post and making the job offer.

Purchasing this HRDocBox will provide you with 12 months access to every letter, form and guide within it. You will benefit from free updates to existing documents and new documents as and when they are added.

Candidate shortlist record form

All members of the interview panel should normally be involved in the short-listing process. Each panel member is to read and rate independently each application on the short-listing form. When completed, the panel should meet to reach consensus on those applications to be pursued.

Recruitment and Selection > Interviewing

Interview invitation letter

Sending an interview invitation letter/email to candidates is important, and it needs to be optimised to increase response rate. Give candidates suggestions of some available dates and times that work for you.

The document also includes a number of optional paragraphs such as travelling expenses.

Recruitment and Selection > Interviewing

Company welcome letter

Recruitment and Selection > Offers and new contracts

Company welcome letter - with relocation expenses

Recruitment and Selection > Offers and new contracts

Offer of employment letter

This document is used where the Company wishes to offer employment terms to a new member of staff.

Recruitment and Selection > Offers and new contracts

Offer of work experience or internship letter

This document is used where the Company wishes to offer unpaid work. It acts as a welcome and also details the job title and start date.

Recruitment and Selection > Offers and new contracts

Pre-employment medical questionnaire form

Employees starting jobs that involve work with hazards (eg sensitising chemicals, allergens etc) or safety-critical activities (eg night work, driving a vehicle etc) must complete and return the new starter medical questionnaire before commencing employment. This questionnaire collects specific job-related information about a post, and relevant health information about the new starter. This information is then assessed by OHS advisers who can: 

(i) assess the candidate's medical capability to do the job for which they have applied: this will include assessing whether there are any statutory and legal reasons why an individual may not carry out particular work: for example, health and safety regulations would mean that a candidate with epilepsy would not be allowed to undertake a post involving driving; and 

(ii) provide advice to departments to ensure that none of the role's duties will adversely affect any pre-existing health conditions the candidate has declared.

Recruitment and Selection > Offers and new contracts

Successful candidate appointment form

This form should be completed once the successful candidate has been identified and a verbal offer made (referring to the guidance notes where applicable).

Recruitment and Selection > Offers and new contracts

Application acknowledgement

Use this application acknowledgement template to inform job candidates you received their application for one of your open roles.

Prompt communication during all hiring stages is the foundation of a positive candidate experience. A thank you for your application letter or email lets candidates know that their resume didnt get lost and signals that you have an organised hiring process.

Recruitment and Selection > Applications

Application acknowledgement - no suitable vacancies

Prompt communication during all hiring stages is the foundation of a positive candidate experience. A thank you for your application letter or email lets candidates know that their resume didnt get lost and signals that you have an organised hiring process.

This document is used where the Company wishes to acknowledge the cover letter and CV of a candidate, but there are no suitable roles at this time.

Recruitment and Selection > Applications

Application acknowledgement - no suitable graduate opportunities

Use this application acknowledgement email template to inform job candidates you received their application for one of your open roles.

Prompt communication during all hiring stages is the foundation of a positive candidate experience. A thank you for your application letter or email lets candidates know that their resume didnt get lost and signals that you have an organised hiring process.

This document is used where the Company wishes to acknowledge the cover letter and CV of a graduate candidate, but there are no jobs at this time.

Recruitment and Selection > Applications

Application acknowledgement - recruitment on hold

Prompt communication during all hiring stages is the foundation of a positive candidate experience. A thank you for your application letter or email lets candidates know that their resume didnt get lost and signals that you have an organised hiring process.

For use when you wish to acknowledge the application of a candidate, but inform them that the job is delayed.

Recruitment and Selection > Applications

Application acknowledgement - unable to contact applicant

Prompt communication during all hiring stages is the foundation of a positive candidate experience. A thank you for your application letter or email lets candidates know that their resume didnt get lost and signals that you have an organised hiring process.

This document is used where the Company wishes to acknowledge the cover letter and CV of a candidate in response to a vacancy, and have been unable to contact the candidate by phone.

Recruitment and Selection > Applications

Induction program checklist form

This document is used as a checklist to record key stages of a new employee commencing work with a Company, such as meeting key staff, completing important documentation or contracts, and understanding Company/department value

Recruitment and Selection > Induction

Probationary period complete letter

This document is used where the Company wishes to confirm that an employee has passed their probationary period.

Recruitment and Selection > Probation

Probationary period extension letter

This document is used where the Company wishes to extend the probationary period of an employee.

Recruitment and Selection > Probation

Reference request to previous employer letter

Recruitment and Selection > Referencing

Managing People

Managing people is an extremely important role in most organisations. Research indicates that line management (front line managers, supervisors and team leaders) have the greatest influence on the performance and engagement of an organisations people.

As such, having skilled and capable managers is critical to the success of an organisation.

Purchasing this HRDocBox will provide you with 12 months access to every letter, form and guide within it. You will benefit from free updates to existing documents and new documents as and when they are added.

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