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Flexible working request rejection letter template

Reviewed 31 July 2020

Use this letter to inform an employee that their request for flexible working has been rejected. Note, this letter should only be used if the employer is rejecting the employee's request and any alternatives that were raised at the meeting with the employee. 

Flexible working request rejection

[Sender name]

[Sender address]


[Recipient name]

[Recipient address]

Dear [Recipient first name],

Rejection of Flexible Working Request

Following receipt of your flexible working application and our meeting on [date], I have considered your request for a new, flexible working pattern.

Unfortunately, having given full consideration to your application, I regret that the Company is unable to accommodate your request. The reasons for this are set out below.

You requested a change to the pattern of your working hours to [describe the proposed changes]. It is the Company’s view that agreeing to these changes would:

  • [have a detrimental impact on operational performance]
  • [have a detrimental impact on quality]
  • [have a detrimental effect on the Company’s ability to meet its customers’ demands]
  • [impose an unreasonable burden of additional costs on the Co

This is a word-limited preview. The full template will be displayed here in full once you purchase it individually, or when you purchase the management template pack.

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Unlimited downloads of this Flexible working request rejection letter template, all other Flexible working templates, AND everything else in the Management template pack for 12 months.

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