Unauthorised absence second reminder letter template
Our Unauthorised Absence Second Reminder Letter template helps address AWOL employees who haven't responded to previous notices, guiding appropriate action.
If an employee is absent from work and has not made contact, send this unauthorised absence second reminder model template for them to get in touch urgently.
5 mins
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What is an Unauthorised absence second reminder letter?
The purpose of this Unauthorised absence second reminder letter template is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.
By using our Unauthorised absence second reminder letter template, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.
Around 1 to 2 days after the first unauthorised reminder letter has been issued, and no contact has been made by the AWOL employee have not been responded to
The Employer (you) to the Employee
Great Britain & NI (United Kingdom), Worldwide
What steps should I take to ensure the effective, compliant execution of this letter?
| Step | Description | Responsibility | Timing |
| 1 | Confirm that the employee is currently AWOL and has not been in contact, despite receiving a previous reminder letter regarding their unauthorised absence. | HR or Manager | As needed |
| 2 | Review the employee's attendance records, previous letter, and discussions related to the unauthorised absence. | HR or Manager | Before drafting the letter |
| 3 | Draft the "Second Unauthorised Absence Reminder Letter" addressing the employee's AWOL status, reminding them of the policy, and notifying them that this is the second reminder. Clearly state that they need to make contact by a specified deadline to avoid further action. | HR | After reviewing records |
| 4 | Deliver the "Second Unauthorised Absence Reminder Letter" to the employee through registered mail, email, or any other official communication channel with proof of delivery. | HR | Immediately after drafting |
| 5 | If the specified deadline passes without the employee making contact, proceed to the next step in the process, such as issuing a final reminder or initiating disciplinary action as per company policy. | HR | After the specified deadline |
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What legislation or best practices underpin this template / should I be aware of?
Key UK employment legislation governing a Unauthorised Absence Second Reminder Letter:
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Employment Rights Act 1996: Ensures fair treatment of employees in handling absence and disciplinary matters.
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Employment Act 2002: Establishes procedures for notifying employees about disciplinary actions, including unauthorised absences.
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Working Time Regulations 1998: Sets limits on working hours and rest breaks, indirectly influencing absence management.
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Company Absence Policy: Guides the process of addressing unauthorised absences, ensuring consistency and fairness.
To view this you will need to make a purchase.
To view this you will need to make a purchase.
Refer to your local employment legislation / labor laws to support the execution of the template. Review the wording for local accuracy.
Unauthorised absence second reminder [Delete this line]
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Unauthorised absence (second letter)
You have not been to work since [date] and despite my previous letter dated [date] have failed to contact me to let me know why.
Please let me know as soon as possible the reason for your absence from work. If you are unwell, please also provide me with a certificate from your doctor.[ Without this certificate, you may not be entitled to any sick pay.]
I must remind you that unauthorised absence is misconduct in accordance with our disciplinary policy, and this may lead to disciplinary action.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
What communication / process sequence is this part of?
Unauthorised absence first reminder letter template
Our Unauthorised Absence First Reminder Letter template helps address unexplained absences and prompts employee communication.
Unauthorised absence final reminder letter template
Our Unauthorised Absence Final Reminder Letter template helps address persistent absenteeism, promoting attendance and accountability.
Why buy our Unauthorised absence second reminder letter template?
- It's easily editable and implementable, saving you time and money
- It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
- You will maintain compliance with ACAS guidelines, legislation, and industry best practices
- Email notifications for any updates made to this template or its accompanying materials
- 12 months of unrestricted access without any additional costs (any update in that period is free to you)
- A 25% discount on all library, toolkit, and template purchases/renewals
