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Management document package
Absence document library

Deferral of jury service request letter template

When to use it

Use this model letter to write to the court in support of an employee's application for the deferral of jury service where the reasons for the application are work related.

Employees who have been summoned for jury service can apply to be excused or to have the service deferred in certain circumstances.

A Company cannot apply for deferral on the employee's behalf, but it can write a letter supporting the employee's application, for example if their absence would cause difficulty to the organisation.

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

REQUEST FOR DEFERRAL OF JURY SERVICE

As [name of employee's employer, we are writing in support of their application to [have their jury service deferred to a later date] OR [be excused from jury service].

We have seen a copy of their Jury Summons and we note that their jury service is scheduled to start on [date] and is likely to last for up to [number - usually two] weeks.

At this time, [name]'s current work commitments are such that their absence from the workplace would cause undue hardship and potentially substantial harm to the business.  In particular (specify reason from list below, providing further detail as necessary):

  • [Name] works in a small team of only [number] staff and, at this time, another member of that team will be absent on [annual leave/maternity leave/adoption leave/parental leave/paternity leave] OR
  • [Name] works in a small team of only [number] staff and currently another member of that team is absent on long-term sick leave and has not been replaced OR
  • [Name] is currently working on an important business project, their input int

The full Deferral of jury service request letter template will be available once purchased.

Reviewed 1 May 2022

Absence explained

Absence can come in many forms, some unavoidable (emergencies), some vital (family, holidays - for wellbeing), some manageable (education, long term absences), and some unwanted (such as absenteeism - short term sickness). It refers to any time taken off work by an employee and is usually categorised into authorised and unauthorised absence.

Authorised absence refers to absence approved by someone with permission to do so, and includes annual leave, time off in lieu (TOIL), reasonable sick leave, and parental leave.

Unauthorised absence occurs when the employee is not given permission for absence, or is not given permission after it has occurred, and can include long-term sick leave without reasonable supporting evidence, persistent lateness, or holiday not being agreed in line with the Company's policies.