Seasonal flu jab free voucher introduction script template
Our Seasonal Flu Jab Free Voucher Introduction Script Template introduces free flu vaccination vouchers, emphasising the importance of staying healthy.
Can be used as a letter or email.
- 2 pages / 325 words.
- Last updated 22/10/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Seasonal flu jab free voucher introduction script
[Subject: Free Flu Jab Voucher for [pharmacy name] - Stay Healthy this Season!]
Dear [Company Name] Team,
Your health and well-being are important to us, and as part of our commitment to your wellness, we're delighted to offer you a voucher for a free flu jab at [pharmacy name].
Why Get Vaccinated?
The flu vaccine is a crucial step in safeguarding your health and the health of those around you. By using this voucher, you:
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Protect yourself from the flu's symptoms and potential complications.
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Play a part in maintaining a healthy and productive
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The Seasonal Flu Jab Free Voucher Introduction Script offers a structured approach to introducing a free flu vaccination program to employees.
It outlines key information, benefits, and instructions for obtaining vouchers, encouraging widespread participation in flu prevention and promoting a healthier workplace.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned as and when required.
Compliance
Compliance
This Seasonal flu jab free voucher introduction script template incorporates relevant UK laws and HR standards, including those listed below:
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Health and Safety at Work Act 1974: Highlights the employer's responsibility to provide a safe and healthy working environment, which includes offering health-related initiatives like flu jabs.
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Equality Act 2010: Ensures that the introduction script promotes equal access to the vouchers without discrimination and offers reasonable adjustments for individuals with disabilities.
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Data Protection Act 2018 (incorporating GDPR): Requires that personal data collected during the voucher distribution is handled in compliance with data protection principles.
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Occupational Health and Safety Regulations: Specific regulations under this act (such as in healthcare employment) may apply to healthcare-related initiatives, like the distribution of flu jab vouchers, and should be followed.
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Public Health (Control of Disease) Act 1984: Can be relevant in the context of workplace health initiatives, including vaccination programs, and may have implications for voucher distribution.
Timings
Timings
Follow these best practice actions to get the most from the Seasonal flu jab free voucher introduction script template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing |
| 1 | Identify the Need for Flu Vouchers | HR/Health & Safety | Several months before flu season |
| 2 | Plan the Voucher Distribution | HR/Health & Safety | 2-3 months before flu season |
| 3 | Develop the Introduction Script | HR/Communication | 1 month before flu season |
| 4 | Review and Approval of Script | HR/Management | 2 weeks before flu season |
| 5 | Launch Voucher Distribution Using Script | HR/Health & Safety | At the start of the flu seaso |
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Seasonal flu jab free voucher introduction script template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
