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Seasonal flu jab free voucher introduction script template

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Our Seasonal Flu Jab Free Voucher Introduction Script Template introduces free flu vaccination vouchers, emphasising the importance of staying healthy.

Can be used as a letter or email.

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What is a Seasonal flu jab free voucher introduction script?

The Seasonal Flu Jab Free Voucher Introduction Script offers a structured approach to introducing a free flu vaccination program to employees.

It outlines key information, benefits, and instructions for obtaining vouchers, encouraging widespread participation in flu prevention and promoting a healthier workplace.

What are the best practice implementation milestones / timescales?

Step Description Responsibility Timing
1 Identify the Need for Flu Vouchers HR/Health & Safety Several months before flu season
2 Plan the Voucher Distribution HR/Health & Safety 2-3 months before flu season
3 Develop the Introduction Script HR/Communication 1 month before flu season
4 Review and Approval of Script HR/Management 2 weeks before flu season
5 Launch Voucher Distribution Using Script HR/Health & Safety At the start of the flu seaso
Seasonal flu jab free voucher introduction script template
seasonal flu jab free voucher introduction  script template

What legal and best practice aspects should employers be aware of?

  • Health and Safety at Work Act 1974: Highlights the employer's responsibility to provide a safe and healthy working environment, which includes offering health-related initiatives like flu jabs.

  • Equality Act 2010: Ensures that the introduction script promotes equal access to the vouchers without discrimination and offers reasonable adjustments for individuals with disabilities.

  • Data Protection Act 2018 (incorporating GDPR): Requires that personal data collected during the voucher distribution is handled in compliance with data protection principles.

  • Occupational Health and Safety Regulations: Specific regulations under this act (such as in healthcare employment) may apply to healthcare-related initiatives, like the distribution of flu jab vouchers, and should be followed.

  • Public Health (Control of Disease) Act 1984: Can be relevant in the context of workplace health initiatives, including vaccination programs, and may have implications for voucher distribution.

Seasonal flu jab free voucher introduction Script [Delete this line]

[Subject: Free Flu Jab Voucher for [pharmacy name] - Stay Healthy this Season!]

Dear [Company Name] Team,

Your health and well-being are important to us, and as part of our commitment to your wellness, we're delighted to offer you a voucher for a free flu jab at [pharmacy name].

Why Get Vaccinated?

The flu vaccine is a crucial step in safeguarding your health and the health of those around you. By using this voucher, you:

  • Protect yourself from the flu's symptoms and potential complications.
  • Play a part in maintaining a healthy and productive workplace.
  • Help reduce the spread of the flu in your community.

How to Redeem Your Free Flu Jab Voucher:

  1. Visit any [pharmacy name] near you.
  2. Present this email or a printed copy of it at the [pharmacy name].
  3. Schedule your flu vaccination appointment at your convenience.

Additional Information:

  • The flu jab at [pharmacy name] is administered by trained healthcare professionals.
  • [pharmacy name] offer a safe and convenient environment for your vaccination.
  • Please wear clothing that allows easy access to your upper arm.
  • If you need any support to make a booking, please contact [name].

We understand that you may have questions about the vaccination process or its benefits. Feel free to reach out to [pharmacy name]'s knowledgeable staff at your chosen location—they will be more than happy to assist you.

We encourage you to take advantage of this opportunity to protect yourself and those you care about during the flu season. Your health is a priority, and we are here to support you in staying well.

If you have any immediate questions or concerns, please don't hesitate to contact [Contact Name] at [Contact Email/Phone].

Thank you for being proactive about your health. We hope you have a healthy and flu-free season!

Stay well,

[Your Name]

[Your Title]

[Company Name]


The Seasonal flu jab free voucher introduction  script template is issued by an employer
Issue path
The Seasonal flu jab free voucher introduction  script template is issued to an employee


As and when required.

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