HR policy templates | UK employment policies

A comprehensive policy offering Neonatal Care Leave and Pay for eligible employees when their baby needs extended hospital care after birth.

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In this Coronavirus (COVID-19) company policy, you'll find all the essential guidelines employees should follow during the coronavirus outbreak and temporary alterations of existing sick leave and work from home policies.

Our COVID-19 procedure policy template provides organisations with clear guidelines and protocols for ensuring employee safety and well-being during the pandemic.

Our Time Off In Lieu (TOIL) Accrual and Usage Policy Template outlines guidelines for accruing and utilising TOIL, ensuring fairness and compliance with employment regulations while allowing flexibility in time management.

This policy is aimed at staff travelling on business paid for by the company, and covers approval and travel expenses.

Our Gifts from Clients or Suppliers Policy template ensures transparency, prevents conflicts of interest, and helps employees handle gifts ethically and compliantly.

Our Reimbursement of Expenses Policy Template outlines guidelines for employees to claim expenses, ensuring transparency and compliance with company reimbursement procedures.

Relocation policy for UK employers covering employee relocation support, eligible costs, approval arrangements, expenses, responsibilities and repayment conditions.

Our Bullying and Harassment Policy Template combats workplace mistreatment, fostering a safe and respectful environment for all employees.

Our Dignity at Work Policy Template creates a respectful and supportive environment, addressing and preventing harassment and discrimination issues.

Our Diversity Policy Template promotes a diverse and inclusive workplace, encouraging a culture of respect and understanding among employees.

The Equal Opportunities Policy provides specific protection to the Company in respect of the Age Discrimination Regulations that came into force in October 2006.

Our Equality, Diversity, and Inclusion Policy Template promotes a diverse and inclusive workplace, fostering a culture of equality and respect.

Our Equity Policy template fosters fairness, inclusivity, and equal opportunities for all employees, ensuring a supportive and diverse work environment.

Our Neurodiversity Policy promotes an inclusive workplace by supporting employees with diverse cognitive needs and fostering a culture of understanding and respect.

Our Workplace Harassment Prevention policy ensures a respectful, secure work environment by defining unacceptable behaviours and the actions to address them.

Use this policy to detail how the employee / company bonus scheme works, including eligibility and payments.

Use this policy to detail how the production bonus scheme works, including eligibility and payments.

Use this model policy to detail the rules and arrangements for a scheme that allows your employees to buy or sell annual leave.

Use this model policy to detail a scheme in which employees are provided with a discount on Company goods.

Our Income tax policy template ensures employees understand tax obligations and deductions, reducing confusion and compliance issues.

Guidance to managers of employees who are contractually eligible to receive overtime payments.

Our pay or salary payment arrangements policy template provides information regarding pay or salary payment arrangements.

Our pension auto enrolment policy template guides the seamless inclusion of employees into the pension scheme, ensuring compliance and financial security.

Pension Scheme Policy template for UK employers covering workplace pensions, automatic enrolment, eligibility, contributions, opt-in, opt-out and administration.

Use this model policy to set out how you will support employees with professional membership subscription fees.

Our salary sacrifice policy template outlines the guidelines and procedures for employees opting into salary sacrifice schemes, promoting transparency and compliance with relevant regulations.

Share Scheme Policy template for UK employers covering employee eligibility, share awards, options, vesting, leavers, tax, confidentiality and scheme administration.

Sick Pay Policy template for UK employers covering company sick pay, Statutory Sick Pay, eligibility, reporting absence, medical evidence, payment and long-term sickness.

Our Trade Union Membership Policy Template establishes guidelines and procedures regarding employees rights to join or refrain from joining a trade union, ensuring compliance with relevant legislation and fostering positive employee relations.

Our Absence Improvement Policy template is designed to support a healthier work environment by helping you to combat absenteeism, ensure fairness, and boost productivity.

Our Alternative Absence Policy Template streamlines managing non-holiday/sickness absences, fostering fairness and reducing disruptions.

Our Annual Leave Policy template simplifies time-off requests, ensures fair allocation, and fosters a well-rested workforce for better productivity.

A practical career break policy template that supports extended employee leave while balancing organisational needs.

Our Carers Leave Policy outlines entitlements and procedures, offering support and flexibility for employees balancing work and caregiving responsibilities.

Our Jury Service Policy Template ensures clarity and fairness in managing employee obligations and rights during jury service.

A comprehensive occupational health policy supporting physical and mental wellbeing, workplace risk management, early intervention, and access to occupational health services.

Our Parental Bereavement Leave Policy Template offers compassionate support, helping employees cope with loss while maintaining work-life balance.

Our Sabbatical Policy Template empowers employees to take a break for personal growth, reducing burnout and enhancing long-term productivity.

Sick absence policy template for UK employers covering sickness reporting, fit notes, absence reviews, return to work, long-term absence and employee support.

Our Time Off for Dependants Policy Template aids employees during family emergencies, ensuring compassionate support without work worries.

Our Timekeeping Policy Template promotes punctuality, accountability, and efficient workflow management for a more productive work environment.

Our Unauthorised Absence Policy Template tackles absenteeism, enforces accountability, and maintains a productive work culture.

Our Adverse Weather Policy ensures employee safety and productivity during challenging weather conditions, minimising disruption and ensuring clear guidelines.

A behavioural safety policy promoting safe workplace behaviours, hazard awareness, and a proactive safety culture to reduce incidents and improve compliance.

Our Employee Assistance Program (EAP) Policy Template ensures employees have access to professional support, fostering a positive and resilient workforce.

Eye test policy for UK employers covering DSE users, eye tests, reimbursement, display screen glasses, employee requests and employer responsibilities.

Our Fire Safety and Prevention Policy ensures a secure workplace, mitigating risks and safeguarding employees and assets.

Our First Aid Policy outlines procedures ensuring prompt and effective response to injuries, fostering a safe work environment.

Our health and safety policy prioritises employee well-being, ensures legal compliance, and fosters a culture of safety in a proactive and accountable manner.

Our Lone Working Policy Template promotes safety and sets guidelines for employees working alone, ensuring their well-being and minimising risks.

Personal Protective Equipment (PPE) policy for UK employers covering risk assessment, suitable PPE, training, use, maintenance, storage and replacement.

Our Personal Safety Policy ensures employees have guidelines and resources to mitigate risks, promoting a secure workplace environment.

Our Smoking Policy enforces regulations to maintain a smoke-free workplace, promoting a healthy environment for all employees.

Our Stress at Work Policy aims to identify and manage stressors in the workplace, fostering a supportive and healthy environment for employees.

Our Working Time Regulations Policy ensures compliance with legal requirements, safeguarding employee rights regarding working hours, breaks, and holidays.

The purpose an induction policy is to ensure that all employees have the benefit of a properly structured induction programme that will help them to integrate into their role in the organisation quickly and effectively.

Performance appraisal policy template for UK employers covering appraisals, objectives, feedback, development, performance concerns and employee responsibilities.

This policy descibes how the organisation will manage where an individual's performance falls below the standards expected.

Probationary Period Policy template for UK employers covering expectations, reviews, performance, conduct, support, extensions and decisions at the end of probation.

This policy outlines the recovery of training costs for when employee leaves employment while undertaking sponsored training, or for a specified period of time after its completion.

Our Training and Development Policy Template outlines guidelines for employee training, including opportunities for professional growth, skill enhancement, and career advancement within the company.

A clear Garden Leave Policy template outlining employer and employee obligations during notice periods when garden leave is applied.

This model policy is to confirm the usual arrangements for providing notice to terminate an employment contract.

Our Offboarding Policy Template defines procedures for exiting employees, ensuring a smooth transition while protecting company assets and maintaining professionalism.

This model policy is to confirm the conditions that an employee who is leaving the company is expected to adhere to.

A redundancy policy is a framework that outlines procedures for fairly managing redundancies, including consultation, selection criteria, and employee support.

Our Retirement Policy Template outlines procedures and benefits related to retirement, ensuring a seamless transition for employees exiting the workforce and maintaining compliance with legal requirements.

TUPE policy covering employee transfers, information and consultation, employee rights, measures, representatives and the Transfer of Undertakings (Protection of Employment) Regulations 2006.

This model policy outlines the usual arrangements for working a notice period, for an employee who is leaving the company.

Use this model alcohol and drugs policy to promote a responsible attitude to drink and drugs and to offer assistance to employees who may need it.

Capability policy for UK employers covering poor performance, support, training, reasonable adjustments, ill health, capability reviews and dismissal.

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Use this model conduct while on company business policy to set out rules on how employees are expected to behave whilst entertaining, or when on company business.

Use this model conflict of interest policy to outline the rules regarding conflict of interest and the responsibilities of employees and the company in resolving any such discrepancies.

Disciplinary policy for UK employers covering misconduct, investigations, disciplinary hearings, warnings, gross misconduct, dismissal, appeals and fair procedures.

Use this model dress and appearance policy to make it easy for employees to know what is appropriate to wear to work.

A workplace equipment policy ensuring safe selection, use, inspection, maintenance, and reporting of all work-related tools, machinery, and devices.

Grievance policy for UK employers covering informal and formal grievances, investigations, hearings, employee representation, outcomes and appeals.

Personal relationships at work policy for UK employers covering workplace relationships, conflicts of interest, managers, confidentiality and professional conduct.

Use this model personal responsibility at work policy to set out the organisations policy and procedure on acceptable standards of behaviour in the workplace.

A clear Poor Performance Policy template that supports fair, consistent performance management and shows commitment to a supportive process.

Social media policy template for UK employers covering personal and business use, confidentiality, online conduct, reputation, harassment and responsible social media use.

Suspension policy for UK employers covering when suspension may be appropriate, alternatives, approval, pay, confidentiality, reviews and fair process.

Our Use of Company Equipment Policy Template sets clear guidelines for employees on the proper usage of company-provided equipment, ensuring efficient operations and safeguarding company resources.

Our Changes in Personal Information Policy Template outlines procedures for updating employee information, ensuring accuracy and compliance with data protection regulations.

Our Directors and Officers (D&O) Insurance Policy Template outlines coverage and responsibilities, safeguarding directors and officers against potential legal liabilities.

Our Hours of Work Policy Template establishes guidelines for employees regarding their working hours, ensuring compliance with legal regulations and promoting work-life balance.

Our promotion policy ensures clear criteria and fair processes for career advancement, enhancing employee motivation and retention.

Our Redeployment Policy facilitates smooth transitions, offering clear procedures and support to employees facing redundancy by enabling internal transfers to suitable alternative roles.

Our Statement of Terms and Conditions of Employment Policy Template outlines essential employment terms, fostering transparency and compliance with legal requirements for both employers and employees.

Our Volunteering Policy Template provides guidelines for employees engaging in volunteer activities, ensuring alignment with company values and legal requirements, promoting community engagement.

Our CCTV Monitoring Policy Template outlines guidelines for lawful and ethical surveillance, fostering a secure workplace environment.

If you are undertaking criminal record checks as part of your onboarding process, this model policy provides you with a legal, effective framework.

Our Employment Agency Privacy Policy Template outlines how personal data is collected, used, and protected, ensuring compliance with data protection regulations and building trust with candidates.

This model policy outlines how the Company will comply with statutory requirements of GDPR and data protection.

This model policy outlines the standards expected of users of Company communication systems, and the action taken in respect of breaches of these standards.

This model policy outlines an employer's right to conduct workplace searches.

Our Subject Access Request (SAR) Policy Template outlines procedures for handling data requests, ensuring compliance with data protection regulations and safeguarding individuals' privacy rights.

Use of AI at work policy for UK employers covering responsible AI use, confidentiality, personal data, accuracy, security, intellectual property and human oversight.

Our Flexible Working Policy outlines guidelines for employees seeking alternative work arrangements, fostering work-life balance and productivity.

Our Flexitime Policy Template outlines the guidelines and procedures for flexible working hours, promoting work-life balance and productivity while maintaining operational efficiency and meeting business needs.

Our Global Flexible Working Policy Template sets the standard for flexible work arrangements across the organization, ensuring consistency, fairness, and adherence to local laws and regulations.

Our Homeworking or Remote Working Policy Template establishes clear guidelines and expectations for employees working remotely, ensuring productivity, communication, data security, and compliance with company policies while working from home.

Our Hybrid Working Policy Template outlines the framework for a flexible work arrangement combining remote and in-office work.

Sets expectations for how employees engage in the employee forum, including nomination, time commitment, and respectful behaviour.

Our Employee Support for IVF/Fertility Treatment Policy Template helps ensure compassionate and comprehensive support for employees undergoing fertility treatments.

Our Menopause Policy Template establishes guidelines, support mechanisms, and accommodations to ensure a supportive and inclusive work environment for employees experiencing menopause.

A comprehensive policy supporting employee mental health and wellbeing through awareness, early intervention, reasonable adjustments, and proactive workplace support.

Personal hygiene policy template promoting workplace cleanliness, health and hygiene standards.

Our Reasonable Adjustment Policy Template ensures fair treatment and accessibility for employees with disabilities, outlining procedures for identifying, implementing, and reviewing accommodations to support their work performance and wellbeing.

Our transgender policy sets out a framework for how employers can support staff who wish to take steps to change their gender identity, or have already done so.

Our Workplace Wellbeing Policy template prioritises employee health and happiness, outlining strategies and resources to cultivate a positive and supportive work environment.

Onboarding policy template for UK employers.

This model recruitment policy is to assist managers to prepare for the recruitment of a new employee.

Our Recruitment Referral Bonus Scheme Policy Template outlines the guidelines and procedures for employees to refer qualified candidates for open positions within the company, offering incentives for successful hires.

Our References (where not provided) Policy respects privacy, avoids liability, and maintains impartiality when handling reference requests.

Our References (where provided) Policy Template outlines the company's guidelines and procedures for providing references for former employees, ensuring consistency, accuracy, and compliance with legal requirements.

Right to Work Policy template for UK employers covering pre-employment checks, online and manual verification, follow-up checks, records, responsibilities and discrimination.

A policy that ensures safe, fair, and legally compliant recruitment practices, with a focus on safeguarding and pre-employment checks.

This model selection policy outlines the process when interviewing and hiring a new employee.

Our Anti-Bribery Policy template ensures clear guidelines, safeguarding against corruption risks and upholding ethical business practices.

Use this model Corporate Social Responsibility policy to detail the ways in which your organisation regulates itself to ensure that its activities positively affect society as a whole.

Use this model ethics policy to define how people within your organiation will interact with one another, as well as how they will interact with customers or clients and suppliers of goods or services.

Modern Slavery Policy template for UK employers covering forced labour, human trafficking, exploitation, supply chain risks, due diligence, reporting and responsibilities.

Whistleblowing policy template for UK employers covering protected disclosures, reporting concerns, confidentiality, investigations and protection from detriment.

Fertility leave policy covering IVF and fertility treatment appointments, time off, sickness, confidentiality, flexibility and employee support.

Our Maternity Leave and Pay Policy Template outlines the company's provisions for maternity leave, pay entitlements, and return-to-work arrangements, ensuring compliance with legal requirements and supporting expectant mothers throughout their pregnancy and beyond.

Parental Leave Policy for UK employers covering day-one eligibility, entitlement, notice, postponement, taking leave and returning to work.

A practical Paternity Leave and Pay Policy covering eligibility, leave, Statutory Paternity Pay, notice, employee rights and return to work.

Our Shared Parental Leave Policy Template outlines entitlements and procedures for employees sharing parental responsibilities, ensuring fairness and flexibility in caregiving arrangements.

Our Green Procurement Policy promotes environmentally friendly purchasing practices, aligning with sustainability goals and reducing ecological footprints.

Our Office Lighting Policy Template ensures adequate and efficient lighting in the workplace, promoting employee well-being, productivity, and compliance with health and safety standards.

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Our Company Vehicle Policy Template sets clear guidelines on vehicle use, maintenance, and responsibilities, ensuring compliance, safety, and cost control.

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Our Vehicle Tracking Policy Template defines how company vehicles are monitored, balancing safety, efficiency, and compliance while ensuring transparency and data protection.