Business travel policy template
This policy is aimed at staff travelling on business paid for by the company, and covers approval and travel expenses.
- Includes Business travel policy template + 15-minute call with an expert.
- Instantly download as Word / PDF / plain text, or send by email.
- 12 months’ access, with all updates to this page provided free of charge and notified to you.
- 242 words over 1 page.
- Last updated 03/12/2022.
- UK-specific accuracy. Suitable for use in other territories; check local laws first.
- This Business travel policy template will SAVE you up to 1 hour drafting & research. Save cost. Reduce risk.
Business travel policy
1 Overview
1.1 The purpose of this company travel policy is to outline the authorisation and reimbursement process for travel arrangements and expenses, list the company-paid travel expenses; and establish protocols that oversee the travel arrangement process.
2 Scope
2.1 This company travel policy is applicable to all employees of [company name].
3 General principles
3.1 Approval
All company travel arrangements must be approved by their line manager at least [number of days/weeks/months] before the expected travel date, depending on
This is a 30% preview of the Business travel policy template. For instant full access, purchase this item or a parent bundle.
Business travel policy template
This Business travel policy template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
Practical application of a Business travel policy template
- Issue the Business travel policy template during onboarding / after changes / planned refresher.
- Send it to appropriate internal recipients such as employees, workers, contractors etc. and request confirmation that is has been read and understood.
Frequently Asked Questions about a Business travel policy template
Frequently Asked Questions about a Business travel policy template
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Can I use this template in my small business?
Yes. The Business travel policy template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is the Business travel policy template compliant with 2026 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
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Why should I use this, and not AI to generate this template?
The risk of using a free AI-generated template 'without review' includes your legal exposure, missing context, and no awareness of the wider process. Purchasing from us mitigates that risk.
