Equipment and maintenance templates toolkit
Keeping equipment safe, serviced, and fit for use is a key part of workplace safety; our Health & Safety Equipment and Maintenance templates help you stay on top of your legal obligations and minimise risk.
This toolkit includes practical templates for recording equipment checks, scheduling maintenance, and reporting faults. Whether you manage machinery, tools, vehicles, or safety gear, these templates ensure you're tracking inspections and maintenance tasks efficiently and in line with regulations.
- 3 templates.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download templates as Word / PDF / plain text, or send by email.
- Includes 12 months' access, with all updates to this toolkit provided free of charge and notified to you.
Health and safety equipment and maintenance refers to the proper care, inspection, and servicing of equipment used by employees to carry out their work safely. This includes anything from fire extinguishers and PPE to machinery and vehicles.
Employers must ensure that all equipment is in safe working order, regularly maintained, and used correctly. Routine inspections and timely repairs help prevent accidents, reduce downtime, and ensure compliance with safety legislation.
Having clear procedures and records for equipment maintenance demonstrates your commitment to safety, supports legal compliance, and builds employee confidence in the tools they rely on every day.
Frequently Asked Questions
Frequently Asked Questions
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Can small businesses use these Equipment and maintenance templates?
Yes. The Equipment and maintenance templates in this toolkit are designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. They follow UK employment law best practice, so even if you don't have an in-house HR team, you can confidently manage Equipment and maintenance processes and issues.
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Are these Equipment and maintenance templates up to date for UK law in 2025?
Absolutely. All templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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What types of Equipment and maintenance letters and documents are included?
Every toolkit includes a complete set of editable templates, supporting documents, and manager guidance designed to save time and ensure compliance.
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How will this help me as an HR manager or business owner?
Purchasing the toolkit saves you hours of drafting time and reduces the risk of legal mistakes. Instead of starting from scratch, you'll have clear, professional templates that you can adapt to your business.
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Do I get instant access to the templates?
Yes. Once purchased, you'll be able to download the Equipment and maintenance toolkit instantly. The templates are provided in editable Word or Excel format so you can customise them easily, and PDF format for easy sharing.
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Can I preview a sample Equipment and maintenance template before buying?
We provide free examples of our templates here. This gives you a sense of the quality and layout before you commit to purchasing the full toolkit.
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What if I need a full HR toolkit, not just Equipment and maintenance templates?
If you're looking for broader support, we also offer library bundles that include Equipment and maintenance templates along with absence, grievance, and other HR policies. These may be more cost-effective if you need a complete HR library.
