Contract policy templates

What are Contract of Employment Policies?

Contract policies are policies that outline the basic terms and conditions of employment for employees. These policies are typically included in an employee handbook or manual and provide guidance on the expectations, rights, and responsibilities of employees.

Contract templates are essential for clearly defining company policies and setting consistent employee expectations around Contract arrangements.

Common mistakes

Understand the common mistakes employers can make when managing this area of HR, helping you reduce risk, prevent unnecessary costs and ensure the process is handled fairly, consistently and correctly.

• Confusing the handbook with the contract – Failing to distinguish between contractual terms and non-contractual policies.
• Creating contradictory documents – Allowing handbook provisions to conflict with individual contracts.
• Making every policy contractual – Using wording that unintentionally creates contractual obligations.
• Failing to update changes – Allowing employees to rely on outdated contractual information.
• Ignoring statutory requirements – Failing to ensure employees receive required written employment information.
• Using generic contracts – Failing to reflect different roles, working arrangements or employee circumstances.
• Changing terms informally – Allowing contractual changes without appropriate consultation or documentation.
• Failing to keep records – Not retaining evidence of contractual changes and employee acknowledgements.

FAQs

What is an employment contract?

An employment contract sets out the terms governing the relationship between an employer and employee, including key rights and obligations.

What should employment contract arrangements cover?

They can cover pay, hours, holiday, duties, notice, benefits, confidentiality and other relevant employment terms.

Can contractual terms be changed?

Contractual terms can sometimes be changed, but employers should consider the contract, consultation requirements and circumstances before making changes.

Should contractual changes be confirmed in writing?

Yes. Material changes should be clearly documented and updated written particulars provided where required.

Why should employees understand their contractual terms?

Clear terms help both parties understand their rights and obligations and can reduce misunderstandings and disputes.

Why use HRDocBox to support employment contracts?

HRDocBox combines real-world HR experience, subject-matter expertise and commercial understanding to support effective employment contracts with practical, tried-and-tested resources. With instant access, editable documents, ongoing updates and 12 months' access, you get practical HR support when you need it.