Job application templates toolkit

£ 35

Our Job Application Templates Toolkit simplifies the application process, ensuring consistency and efficiency in attracting top talent.

If you are recruiting into your organisation, these job application templates will help you to acknowledge and provide feedback to candidates effectively.

It is important to acknowledge an application, to give a good impression to the candidate, and comfort that they are being managed in a professional manner.

We also have budget-friendly bundles featuring this toolkit:

What is Job application?

Job application HR templates are documents that employers can use as a starting point when preparing job application forms or other related documents. These templates are designed to ensure that the employer collects all the necessary information from job applicants and comply with current UK employment law.

Employers should always ensure that any job application HR templates they use are tailored to their specific circumstances.

  • Employers can evaluate applicants' suitability for the position objectively with the use of a standard application process.

  • Employers should be ready to change their usual procedures as application forms and processes that demand just online submissions or the usage of forms may disadvantage some candidates who are impaired.

  • To maintain equality and fairness the application procedure may need to be modified in a reasonable way.

  • Compared to CVs, application forms have a lot of benefits.

  • If employers handle personal information differently from the rest of the application and place access restrictions on that information, they may lessen the possibility of discrimination.

  • Typically, it is against the law to inquire about a candidate's health during the application process.

  • Shortlisting procedures and selections must be based on impartial standards relevant to the position.

  • Concerns about inequality can be addressed by monitoring equality during the hiring process.

Job application templates toolkit
job application templates toolkit
job application templates toolkit

What legal and best practice aspects should employers be aware of?

  • The Equality Act 2010: This legislation prohibits discrimination on the basis of protected characteristics such as age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation. Job application templates must be designed to avoid any discriminatory language or questions and to ensure that all candidates are treated fairly and without bias.

  • The Data Protection Act 2018 and the GDPR: These regulations set out requirements for the collection, use, and storage of personal data. Job application templates must be designed to collect only the personal data that is necessary for the recruitment process and to ensure that all personal data is handled securely and in compliance with these regulations.

  • The Rehabilitation of Offenders Act 1974: This legislation sets out the rules for when criminal convictions must be declared on job applications. Job application templates must be designed to comply with these rules and to ensure that all applicants are treated fairly and without discrimination.

  • The Immigration, Asylum and Nationality Act 2006: This legislation requires employers to carry out right to work checks on all job applicants before they are employed. Job application templates must include questions to collect the necessary information to conduct these checks and to ensure that the employer is compliant with this legislation.

  • The National Minimum Wage Act 1998: This legislation sets out the minimum hourly rate that employers must pay their employees. Job application templates must be designed to ensure that the employer is compliant with this legislation and that all applicants are informed of the hourly rate that will be paid.

Job application templates toolkit contents

Application acknowledgement letter template

An Application Acknowledgement Letter confirms receipt of a job application, expresses appreciation, and sets expectations for further communication.

£ 15
Application acknowledgement (no suitable vacancies) letter template

If you receive a job application but there are no suitable vacancies, send this model letter to acknowledge receipt and that you will retain their details for one year.

£ 15
Application acknowledgement (not able to contact candidate) letter template

If you receive a job application for a suitable vacancy but have not been able to contact the applicant, send this model letter to acknowledge receipt and ask them to make contact.

£ 15
Application acknowledgement (vacancy on hold) letter template

If you receive a job application for a suitable vacancy but the vacancy is on hold, send this model letter to acknowledge receipt and confirm the next steps.

£ 15
Application or interview feedback (unsuccessful) letter template

If you need to inform a candidate that they didn't pass to the next interview stage, send this model letter to provide feedback and thank them for their time.

£ 15
Graduate application acknowledgement (no vacancies) letter template

If you receive a graduate application but you have no vacancies, send this model letter to confirm receipt and that there are no current opportunities.

£ 15
Job application form template

If you are recruiting into your organisation, this model job application form template will help you to review candidates consistently and effectively.

£ 15
Why buy our Job application templates toolkit?
  • You save time and effort with our professionally written, editable HR documents that are tailored to meet best practice.
  • You ensure compliance with applicable ACAS Codes of Conduct and other legal requirements.
  • You get process flowcharts to help you adhere to best practice.
  • You stay up-to-date with our email alerts that notify you whenever a new template or supporting resource is added or updated in this toolkit.
  • You enjoy 12 months of unlimited access with no hidden fees or extra costs.
  • You unlock a 25% discount on all future purchases or renewals of our libraries, toolkits, and templates.

What do our customers say about us?

I have been using the service now for around 6 months and it has been really useful in developing and updating polices and processes.

- Jamie Allan, Armstrong Craven ★★★★★

Armstrong Craven logo

Read full review on Google

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...

- Emma Hunt ★★★★★

Read full review on Google

Great value and the site contains an extensive library of essential HR documents. I access the site probably once a week...

- Laura Alliss-Etty ★★★★★

Read full review on Google

A great source of information and advice. I can highly recommend hrdocbox.

- Georgina Loom, The Hygiene Bank

The Hygiene Bank logo

HRDocBox is a great resource. It is incredibly good value, providing a large selection of HR guidance materials as well as...

- Emma Beauchamp ★★★★★

Read full review on Google

Enhancing Employment Opportunities for Autistic Individuals - A Government Review
Wed, 28 Feb 24

Enhancing Employment Opportunities for Autistic Individuals - A Government Review

The government has recently unveiled a comprehensive review aimed at improving support for autistic individuals in the workplace...