Job application form template
If you are recruiting into your organisation, this model job application form template will help you to review candidates consistently and effectively.
Comparisons between candidates are easier to judge when you have the same information in the same format.
This application form incorporates the following sections:
- Applicant details (including name and address, Visa, Rehabilitation of Offenders, Car etc.)
- Education and Qualifications
- Employment History
- Reasons For Application
- Hobbies and Interests
- References
It is compliant with GDPR.
- 3 pages / 794 words.
- Last updated 01/02/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Job application form
(Please print clearly in black ink and block letters or type. Additional sheets may be used where necessary)
| Position applied for: |
Personal details
| Title: | |
| Full name: | |
| Address: | |
| Contact telephone: |
Immigration and asylum
| Are you legally entitled to work in the UK? (circle)
In line with the Asylum and Immigration Act 1996, we have to ask for proof of your right to work in the UK. Therefore, if you are invited for interview please bring with you to the interview your original: a) National Insurance Number e.g. N.I. Card, old payslip, P60, or b) Passport, Work Permit, Certificate of Registration, or c) Official confirmation of Naturalisation as a British Citizen |
Yes | No |
Rehabilitation of Offenders Act
|
Please note any criminal convictions except those spent under the Rehabilitation of Offenders Act 1974. If none, please state. In certain circumstances employment is dependent upon obtaining basic disclosure from the Criminal Records Bureau / Scottish Criminal Records Office. |
|
Driving
| Do you own a current valid driving license? (circle) | Yes | No |
| If |
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A job application form is a document used by employers to collect information from job applicants. It typically includes a set of questions that ask about the applicant's personal details, work history, education, skills, and experience. The purpose of the job application form is to gather information that can be used to assess the applicant's suitability for the role and to ensure that the hiring process is fair and consistent.
Job application forms can be either paper-based or online, and may vary in length and complexity depending on the requirements of the role and the employer's recruitment process. They are often accompanied by a job description and person specification, which provide details about the role and the qualifications and experience required to be considered for the position.
Using application forms in recruiting may be especially beneficial if the forms are well prepared and created in accordance with the job criteria.
A well-structured application form will also assist an employer in extracting pertinent information from applicants in order to evaluate their suitability. Employers can objectively analyse whether the individual is fit to the position by comparing the information presented to the person specification and job description.
Adopting a standardised recruitment procedure allows applicants to compete on equal footing. However, in order to provide equality of opportunity for disadvantaged groups, the employer may need to consider making reasonable changes in the application process.
It is usually delivered to the Employer / HR by the Candidate.
It should be actioned as and when required by a candidate.
Compliance
Compliance
This Job application form template incorporates relevant UK laws and HR standards, including those listed below:
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Equality Act: The employer should ensure that the job application form does not discriminate against any applicant based on any protected characteristics, such as age, disability, gender, race, religion, or sexual orientation. The form should be designed to be accessible and easy to understand for all applicants.
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Data Protection: The employer must comply with data protection laws, including the General Data Protection Regulation (GDPR), when collecting, storing, and processing personal data about the job applicants. The employer should obtain the applicant's consent to collect and process their personal data and ensure that it is only used for legitimate business purposes.
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Nationality and Immigration: The employer should include a statement on the job application form confirming that the applicant has the right to work in the UK. The form should also request proof of the applicant's right to work, such as a passport or visa.
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Health and Safety: The employer should obtain information on any health or safety concerns that may affect the applicant's ability to carry out the job safely. This information should be used to assess any potential risks and to provide appropriate training and support.
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Criminal Record Check: Depending on the nature of the role, the employer may be required to obtain a criminal record check for the successful applicant. This is particularly important for roles that involve working with vulnerable individuals or children.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Job application form template, to understand the workflow.
Job advert wording form
A job advert is used to post jobs and helps standardise them across a business.
Application acknowledgement letter
An Application Acknowledgement Letter confirms receipt of a job application, expresses appreciation, and sets expectations for further communication.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Job application form template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
