Stay Interview templates toolkit
Our Stay Interview Templates Toolkit facilitates constructive feedback collection, improving insights for organisational enhancement.
It is an essential resource for any organisation aiming to gain valuable insights from current employees. Our toolkit includes a variety of customisable templates to help you conduct stay interviews effectively and efficiently.
Our templates cover a range of topics, including job satisfaction, career development, and suggestions for improving the organisation. With our Stay Interview Templates Toolkit, you'll have access to templates for conducting interviews in person or online, as well as for analysing and reporting on the data you collect.
- 4 templates.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download templates as Word / PDF / plain text, or send by email.
- Includes 12 months' access, with all updates to this toolkit provided free of charge and notified to you.
A stay interview is a discussion between the employer and a current employee aimed at understanding their experiences and motivations within the company. It’s helpful to imagine them as a proactive counterpart to an exit interview - instead of asking why they are leaving, you’re asking why they stay and what could enhance their experience.
The objective is to better understand what keeps employees engaged and satisfied, with the goal of improving retention, boosting morale, and fostering a positive work environment.
By performing a stay interview, you’ll have an opportunity to gather honest feedback about both positive and negative aspects of their job. This will help you identify areas for improvement, increase employee engagement, and ensure you are creating an environment where your team feels valued and motivated to stay.
Compliance
Compliance
There is no legal requirement to conduct a stay interview, but they can provide you with valuable insights into your organisation’s strengths and areas for improvement.
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Stay interviews should be voluntary and not used as a condition of employment or linked to performance evaluations.
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Employers should inform the employee of the purpose of the stay interview and ensure that the employee understands that they can decline to participate or withhold any information they do not wish to share.
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Employers should ensure that the stay interview is conducted in a private and confidential setting to make the employee feel comfortable sharing their feedback and concerns.
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Employers should avoid asking questions that could be discriminatory or cause the employee to feel uncomfortable, such as questions about the employee's age, disability, religion, or sexual orientation.
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Employers should handle any personal data collected during the stay interview in accordance with data protection laws and ensure that the data is not disclosed to third parties without the employee's consent.
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Employers should provide feedback to the employee on any issues raised during the stay interview and take appropriate action to address any concerns or suggestions identified.
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Employers should keep records of the stay interview, including any feedback or concerns raised by the employee, and use this information to improve their employment practices and address any issues within the organisation.
Frequently Asked Questions
Frequently Asked Questions
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Can small businesses use these Stay Interview templates?
Yes. The Stay Interview templates in this toolkit are designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. They follow UK employment law best practice, so even if you don't have an in-house HR team, you can confidently manage Stay Interview processes and issues.
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Are these Stay Interview templates up to date for UK law in 2025?
Absolutely. All templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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What types of Stay Interview letters and documents are included?
Every toolkit includes a complete set of editable templates, supporting documents, and manager guidance designed to save time and ensure compliance.
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How will this help me as an HR manager or business owner?
Purchasing the toolkit saves you hours of drafting time and reduces the risk of legal mistakes. Instead of starting from scratch, you'll have clear, professional templates that you can adapt to your business.
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Do I get instant access to the templates?
Yes. Once purchased, you'll be able to download the Stay Interview toolkit instantly. The templates are provided in editable Word or Excel format so you can customise them easily, and PDF format for easy sharing.
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Can I preview a sample Stay Interview template before buying?
We provide free examples of our templates here. This gives you a sense of the quality and layout before you commit to purchasing the full toolkit.
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What if I need a full HR toolkit, not just Stay Interview templates?
If you're looking for broader support, we also offer library bundles that include Stay Interview templates along with absence, grievance, and other HR policies. These may be more cost-effective if you need a complete HR library.
