Absence and attendance templates toolkit

£ 35

Our Absence and Attendance Templates Toolkit helps you streamline processes, track absences, and boost workforce productivity.

Managing absence and attendance can be challenging; our absence and attendance templates can make the process efficient and effective.

Our toolkit includes a range of templates that are designed to simplify the absence and leave management process. Whether it's managing short-term or long-term absences, annual leave, or sick leave, our templates cover all the necessary documents required to manage employee absence and leave effectively.

We also have budget-friendly bundles featuring this toolkit:

What is Absence and attendance?

Absence and attendance refer to the presence or absence of employees during scheduled working hours. These terms are often used to describe an employee's work attendance record and the instances when an employee is not present at work.

Attendance refers to the act of being present and actively engaged in work during scheduled working hours. It signifies that an employee is fulfilling their work responsibilities by being physically or virtually present at the workplace or performing their job duties remotely.

Absence refers to the state of not being present at the workplace or not actively engaged in work during scheduled working hours. It can be due to various reasons, including sickness, personal reasons, vacation, or other approved leaves.

  • Types of Absence:

    • Sick Leave: Absence due to illness or health-related reasons.
    • Holiday Leave: Planned time off for leisure or personal activities.
    • Personal Leave: Unplanned time off for personal reasons.
    • Emergency Leave: Unplanned time off due to unforeseen circumstances.
Absence and attendance templates toolkit
absence and attendance templates toolkit
absence and attendance templates toolkit

What legal and best practice aspects should employers be aware of?

  • Employees are entitled to take time off work for various reasons, including sickness, maternity and paternity leave, adoption leave, parental leave, and time off for dependants.

  • Employers must ensure that they have clear policies and procedures in place for managing absence and leave, and that these are communicated effectively to employees.

  • Employers should have a system for recording and monitoring employee absences, and should be able to identify any patterns or trends that may require further action.

  • Employers should follow a fair and consistent process for managing absence, which may include offering support and assistance to employees who are experiencing long-term sickness.

  • Employers must comply with statutory leave entitlements, such as maternity and paternity leave, and should ensure that they do not discriminate against employees who exercise their right to take leave.

  • Employers should ensure that any requests for leave are dealt with promptly and fairly, and that employees are informed of the outcome in writing.

  • Employers should ensure that employees are aware of their rights and entitlements with regard to absence and leave, and that any concerns or queries are addressed promptly and sensitively.

It is important for employers to have clear policies and procedures in place for managing absence and leave, to comply with UK employment law, and to support their employees' wellbeing and work-life balance.

Absence and attendance templates toolkit contents

Guide to absence improvement

Our absence improvement guide offers insights and strategies for improving employee attendance and reducing absenteeism.

£ 20
Guide to calculating bank holiday entitlement for part-time employees

Our Guide to Calculating Bank Holiday Entitlement for Part-Time Employees provides a clear and comprehensive framework for determining bank holiday entitlements for employees who work part-time hours, ensuring fairness and compliance with employment law.

£ 20
Guide to managing an AWOL employee

Our Guide to managing an AWOL employee streamlines handling sudden absences, promoting operational continuity and employee accountability.

£ 20
Guide to managing long term sick absence

This guide provides guidance on managing employees on long-term sick leave, including understanding legal obligations, conducting effective communication, implementing reasonable adjustments, and exploring return-to-work options.

£ 20
Guide to managing sabbaticals

This guide outlines the process and considerations involved in managing employee sabbaticals, including policy development, eligibility criteria, leave arrangements, and maintaining employee engagement during and after the sabbatical period.

£ 20
Guide to managing short term sick absence

This guide offers practical strategies for managing short-term employee sick leave, including policies and procedures, return-to-work interviews, monitoring and support mechanisms, and balancing compassionate leave with business needs.

£ 20
Guide to return to work interviews

This guide provides guidance on conducting effective return to work (RTW) interviews after periods of absence, helping managers gather relevant information, address any concerns or barriers, and facilitate a smooth transition back to work.

£ 20
Guide to timekeeping for managers

This guide equips managers with essential knowledge and skills to effectively monitor and manage employee timekeeping, including establishing clear expectations, addressing lateness, managing unauthorised absences, and promoting accountability.

£ 20
Absence improvement policy template

Our Absence Improvement Policy template is designed to support a healthier work environment by helping you to combat absenteeism, ensure fairness, and boost productivity.

£ 20
Alternative absence policy template

Our Alternative Absence Policy Template streamlines managing non-holiday/sickness absences, fostering fairness and reducing disruptions.

£ 20
Annual leave policy template

Our Annual Leave Policy template simplifies time-off requests, ensures fair allocation, and fosters a well-rested workforce for better productivity.

£ 20
Employee Assistance Program (EAP) policy template

Our Employee Assistance Program (EAP) Policy Template ensures employees have access to professional support, fostering a positive and resilient workforce.

£ 10
Parental bereavement leave policy template

Our Parental Bereavement Leave Policy Template offers compassionate support, helping employees cope with loss while maintaining work-life balance.

£ 20
Sabbatical policy template

Our Sabbatical Policy Template empowers employees to take a break for personal growth, reducing burnout and enhancing long-term productivity.

£ 20
Sick absence policy template

Our Sick Absence Policy Template facilitates effective sick leave management, supports employees' health, and minimises disruptions in the workplace.

£ 20
Time off for dependants policy template

Our Time Off for Dependants Policy Template aids employees during family emergencies, ensuring compassionate support without work worries.

£ 20
Time Off In Lieu (TOIL) Accrual and Usage policy template

Our Time Off In Lieu (TOIL) Accrual and Usage Policy Template outlines guidelines for accruing and utilising TOIL, ensuring fairness and compliance with employment regulations while allowing flexibility in time management.

£ 20
Timekeeping policy template

Our Timekeeping Policy Template promotes punctuality, accountability, and efficient workflow management for a more productive work environment.

£ 20
Unauthorised absence policy template

Our Unauthorised Absence Policy Template tackles absenteeism, enforces accountability, and maintains a productive work culture.

£ 20
Absence review meeting invitation letter template

Our Absence Review Meeting Invitation Letter Template streamlines the process, ensuring timely and structured discussions for improved attendance.

£ 15
Agreement to anticipate annual leave letter template

Our Agreement to Anticipate Annual Leave template streamlines advance leave requests, ensuring clarity and compliance with employment regulations.

£ 15
Annual leave request declined letter template

Our Annual Leave Request Declined Letter Template eases the process, providing clear explanations for declined requests efficiently.

£ 15
Concern about absence letter template

Our Concern about absence Letter template assists employers in addressing and expressing concerns regarding an employee's absence from work.

£ 15
Deferral of jury service request letter template

Our Deferral of Jury Service Request Letter Template eases the burden of jury service, enabling employees to manage work commitments effectively.

£ 15
End of Company sick pay confirmation letter template

Our End of Company Sick Pay confirmation Letter Template notifies employees of the cessation of company sick pay, maintaining transparency and clarity in benefits communication.

£ 15
Excess holiday recovery letter template

Our Excess Holiday Recovery Letter template helps employers address overpaid holiday pay issues professionally and transparently.

£ 15
Fit note first request letter template

Our Fit Note First Request Letter Template streamlines the process of requesting a fit note from an employee, ensuring compliance with UK employment regulations.

£ 15
Fit note second request letter template

Our Fit Note Second Request Letter Template helps efficiently address unsubmitted fit notes, ensuring timely completion.

£ 15
Intended unauthorised absence letter template

Used if an employee has requested annual or other special unpaid leave, has had their request declined for legitimate business reasons but has stated that they intend to take the period of leave anyway.

£ 15
Long term absence review meeting invitation letter template

Our Long Term Absence Review Meeting Invitation Letter template invites employees to a meeting to discuss extended absences, ensuring a supportive and structured approach.

£ 15
Long-term absence dismissal letter template

If an employee is unable to return to their job as a result of long-term absence and there are no suitable alternatives, send this model letter to confirm dismissal.

£ 15
Medical report consent request to employee letter template

If you need to contact an employee's GP to obtain a medical report, issue this model letter to request their consent.

£ 15
Medical report request to GP letter template

If you need a medical report from an employee's GP for guidance on their condition or capability, send this model request letter template.

£ 15
Requirement for employee to take annual leave letter template

Use this model requirement to take annual leave letter to inform an employee that they are required to take annual leave over a specified period.

£ 15
Sabbatical agreement letter template

Our Sabbatical Agreement Letter template formalises sabbatical terms, providing clarity and structure for employees and the company during extended leaves.

£ 15
Sabbatical request letter template

This template is used by employees to formally request a sabbatical leave, providing details about the purpose, duration, and any relevant arrangements or commitments.

£ 15
Sabbatical request refused letter template

Our Sabbatical Request Refused Letter template communicates respectfully when sabbatical requests cannot be granted, maintaining transparency and professionalism.

£ 15
Short term absence review meeting outcome letter template

Our Short Term Absence Review Meeting Outcome Letter template communicates the outcome of discussions, outlining agreed-upon actions to address absences effectively.

£ 15
Sympathy (accident) letter template

Our Sympathy (Accident) Letter template conveys empathy and support to employees affected by accidents, fostering a caring and compassionate workplace.

£ 15
Sympathy for illness (employee at home) letter template

Our Sympathy for Illness (Employee at Home) Letter template expresses support and care for employees facing illness at home, maintaining a compassionate tone.

£ 15
Sympathy for illness (employee in hospital) letter template

Our Sympathy for Illness (Employee in Hospital) Letter template extends sincere support to employees hospitalized due to illness, offering understanding and comfort.

£ 15
Termination of employment (long term sick) letter template

Our Termination of Employment (Long-Term Sick) Letter template communicates the termination due to extended sickness, maintaining professionalism and clarity in the process.

£ 15
Unauthorised absence final reminder letter template

Our Unauthorised Absence Final Reminder Letter template helps address persistent absenteeism, promoting attendance and accountability.

£ 15
Unauthorised absence first reminder letter template

Our Unauthorised Absence First Reminder Letter template helps address unexplained absences and prompts employee communication.

£ 15
Unauthorised absence second reminder letter template

Our Unauthorised Absence Second Reminder Letter template helps address AWOL employees who haven't responded to previous notices, guiding appropriate action.

£ 15
Uncertified sick leave letter template

Use this model uncertified sick leave letter to request that an employee submits a medical note for their absence, and highlight that their sick leave is unauthorised without it.

£ 15
Annual leave request form template

Our Annual Leave Request Form template simplifies the process, enhancing efficiency and ensuring accurate record-keeping.

£ 15
Leave request (not holiday) form template

This manual form is used to request and approve general leave, and incorporates flexibility regarding leave being taken in days or hours, and shift workers.

£ 15
Medical report consent form template

To be completed by the subject of the request and returned to the employer.

£ 15
Return to work interview form template

This form should be used to record the Return to Work Interview between the manager and employee.

£ 15
Time Off In Lieu (TOIL) Request form template

Our Time Off In Lieu (TOIL) Request Form Template enables employees to formally request time off in lieu, specifying details such as worked hours, streamlining the request process.

£ 15
Weekly timesheet form template

It is important to track employee time to ensure good standards are maintained and employees are abiding by Company policies.

£ 15
Absence review meeting script template

Our Absence Review Meeting Script Template facilitates constructive discussions, identifying causes and solutions for improved attendance.

£ 15
Return to work interview script template

Ensure a smooth return to work with a comprehensive meeting script.

£ 15
Absence improvement checklist template

Our Absence Improvement Checklist Form Template streamlines tracking and managing employee absences, enhancing productivity and reducing absenteeism.

£ 15

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