Long term sick absence review meeting script template

Use

The Long Term Sick Absence Review Meeting Script provides a structured framework for conducting meetings with employees who have been absent from work due to long-term illness or injury. It guides managers or HR professionals through the process of discussing the employee's health status, reviewing their absence record, and exploring options for supporting their return to work. Additionally, the script ensures that key points are covered during the meeting, including the employee's current health condition, any barriers to returning to work, and accommodations or adjustments that may be required.

The script facilitates a supportive and constructive dialogue between the employer and the employee, fostering transparency, empathy, and collaboration in addressing health-related issues. It helps to ensure that meetings are conducted in a fair and consistent manner, promoting the employee's well-being while also safeguarding the interests of the organisation. By using this script, employers can demonstrate their commitment to supporting employees during periods of illness or injury, ultimately facilitating successful returns to work and maintaining positive working relationships.

• The Long term sick absence review meeting script template should be actioned / delivered during the long term absence review meeting.

• It is sent / delivered by an employer / HR team to an employee.

Workflow

Check which resources should be implemeted before and/or after the Long term sick absence review meeting script template, to understand the workflow.

Long term sick absence review meeting invitation letter

Our Long Term Sick Absence Review Meeting Invitation Letter template invites employees to a meeting to discuss extended absences, ensuring a supportive and structured approach.

Long term absence dismissal letter

If an employee is unable to return to their job as a result of long-term absence and there are no suitable alternatives, send this model letter to confirm dismissal.

Timing

Follow these best practice actions to get the most from the Long term sick absence review meeting script template, guiding you before, during, and after implementation:

Example

Scenario: Long-Term Sick Absence Review Meeting at TechWorks Limited

TechWorks Limited, a leading technology company, conducts a long-term sick absence review meeting with Emily Davies, an employee who has been on extended sick leave due to a serious illness. HR Manager Olivia leads the meeting to discuss Emily Davies's health status, review her absence record, and explore options for support and accommodations.

Health Status Update

Emily provides an update on her health status, detailing any improvements or setbacks since her last sick leave review meeting. She discusses her ongoing treatment plan, medical appointments, and any adjustments made to her work schedule or duties to accommodate her health needs.

Review of Absence Record

Olivia presents Emily with a summary of her sick leave record, including the duration of her absence, the reasons for her absence, and any supporting medical documentation provided. She acknowledges the impact of Emily's absence on the team and expresses concern for her well-being.

Discussion of Support and Accommodations

Olivia explores options for additional support and accommodations that TechWorks Limited can provide to assist Emily during her recovery and facilitate her return to work when she is ready. This may include flexible working arrangements, adjustments to workload or responsibilities, access to counselling or occupational health services, or referrals to external support networks.

Return-to-Work Plan

Olivia and Emily collaboratively develop a return-to-work plan that outlines realistic goals and milestones for Emily's gradual return to full-time work. They discuss a phased return-to-work schedule, gradual increase in workload and responsibilities, and ongoing monitoring and support to ensure a smooth transition back to the workplace.

Follow-Up and Support

Olivia concludes the meeting by summarising the key points discussed and confirming the agreed-upon action steps and timelines. She assures Emily of TechWorks Limited's commitment to supporting her throughout her recovery journey and encourages open communication if she has any concerns or needs additional assistance.