Long term sick absence review meeting script template
Our Long Term Sick Absence Review Meeting Script ensures structured discussions to address employee health concerns and plan effective support strategies.
- 2 pages / 251 words
- Instantly download as Word / PDF / plain text
- Suitable for worldwide use (but check local legislation)
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Long term sick absence review meeting script
1 [Welcome and Introduction]
1.1 Begin the meeting by welcoming the employee and expressing gratitude for their attendance.
2 [Review of Absence]
2.1 Discuss the reasons for the employee's absence and inquire about their current health status and progress since the start of their absence.
2.2 Allow the employee to share any updates or changes in their health condition.
3 [Duration of Absence]
3.1 Explore the expected duration of the absence and any factors that may affect the employee's return to work.
Discuss
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The Long Term Sick Absence Review Meeting Script provides a structured framework for conducting meetings with employees who have been absent from work due to long-term illness or injury. It guides managers or HR professionals through the process of discussing the employee's health status, reviewing their absence record, and exploring options for supporting their return to work. Additionally, the script ensures that key points are covered during the meeting, including the employee's current health condition, any barriers to returning to work, and accommodations or adjustments that may be required.
The script facilitates a supportive and constructive dialogue between the employer and the employee, fostering transparency, empathy, and collaboration in addressing health-related issues. It helps to ensure that meetings are conducted in a fair and consistent manner, promoting the employee's well-being while also safeguarding the interests of the organisation. By using this script, employers can demonstrate their commitment to supporting employees during periods of illness or injury, ultimately facilitating successful returns to work and maintaining positive working relationships.
Direction:
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Long term sick absence review meeting script template, to understand the workflow.
Long term sick absence review meeting invitation letter
Our Long Term Sick Absence Review Meeting Invitation Letter template invites employees to a meeting to discuss extended absences, ensuring a supportive and structured approach.
Long term absence dismissal letter
If an employee is unable to return to their job as a result of long-term absence and there are no suitable alternatives, send this model letter to confirm dismissal.
Timings
Timings
Follow these best practice actions to get the most from the Long term sick absence review meeting script template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing |
| 1 | Monitoring and documentation of employee's sick absence | HR / Line Manager | Ongoing |
| 2 | Review the employee's medical certificates and absence records | HR / Line Manager | 1-2 weeks before scheduled meeting |
| 3 | Schedule and prepare for the Long Term Sick Absence Review Meeting | HR / Line Manager | 1 week before scheduled meeting |
| 4 | Conduct the Long Term Sick Absence Review Meeting | HR / Line Manager | On scheduled date |
| 5 | Follow-up actions: Determine next steps, support, and accommodations | HR / Line Manager | Immediately after meeting |
Practical example
Practical example
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Scenario: Long-Term Sick Absence Review Meeting at TechWorks Limited
TechWorks Limited, a leading technology company, conducts a long-term sick absence review meeting with Emily Davies, an employee who has been on extended sick leave due to a serious illness. HR Manager Olivia leads the meeting to discuss Emily Davies's health status, review her absence record, and explore options for support and accommodations.
Health Status Update
Emily provides an update on her health status, detailing any improvements or setbacks since her last sick leave review meeting. She discusses her ongoing treatment plan, medical appointments, and any adjustments made to her work schedule or duties to accommodate her health needs.
Review of Absence Record
Olivia presents Emily with a summary of her sick leave record, including the duration of her absence, the reasons for her absence, and any supporting medical documentation provided. She acknowledges the impact of Emily's absence on the team and expresses concern for her well-being.
Discussion of Support and Accommodations
Olivia explores options for additional support and accommodations that TechWorks Limited can provide to assist Emily during her recovery and facilitate her return to work when she is ready. This may include flexible working arrangements, adjustments to workload or responsibilities, access to counselling or occupational health services, or referrals to external support networks.
Return-to-Work Plan
Olivia and Emily collaboratively develop a return-to-work plan that outlines realistic goals and milestones for Emily's gradual return to full-time work. They discuss a phased return-to-work schedule, gradual increase in workload and responsibilities, and ongoing monitoring and support to ensure a smooth transition back to the workplace.
Follow-Up and Support
Olivia concludes the meeting by summarising the key points discussed and confirming the agreed-upon action steps and timelines. She assures Emily of TechWorks Limited's commitment to supporting her throughout her recovery journey and encourages open communication if she has any concerns or needs additional assistance.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Long term sick absence review meeting script template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
