Policies, contracts, letters, guidance and HR support tools for UK employers.
View full libraryOur Long Term Sick Absence Review Meeting Invitation Letter template invites employees to a meeting to discuss extended absences, ensuring a supportive and structured approach.
Use this template to invite an employee on long term sick to a formal meeting to discuss their absence, what support they may need to facilitate a return to work, and document any adjustments that would be beneficial when they return.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Absence review
I refer to your current absence from work which began on [DATE]. At this time you are currently signed off work until [DATE].
As you have been absent for [NUMBER] month[s] OR As [EVENT - e.g. I have now received a copy of your latest occupational health report] I would like to arrange a meeting with you on [DATE] at [TIME/LOCATION]. The aim of this meeting is to: [Select appropriate points from below depending on the nature of the absence and what needs to be covered]
Need the complete Sick management process?
Explore the Sick management templates toolkit
The Long-Term Sick Absence Review Meeting Invitation Letter requests the attendance of an employee for a discussion regarding their extended absence due to illness. It serves as a formal notification to the employee, outlining the purpose, date, time, and location of the meeting, along with any documents or information they may need to prepare in advance.
Additionally, it provides an opportunity for the employee to share any relevant medical updates or concerns and for the employer to discuss support options or potential return-to-work arrangements.
The letter aims to facilitate open communication and collaboration between the employee and the employer to address the underlying issues contributing to the prolonged absence effectively. It demonstrates the employer's commitment to supporting the employee's well-being while ensuring the efficient management of absences in the workplace. By inviting the employee to participate in the review process, the letter encourages dialogue and cooperation, ultimately helping to facilitate a successful return to work and reduce the impact of long-term sick leave on both the individual and the organisation.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Long term sick absence review meeting invitation letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Our Long Term Sick Absence Management Plan Template facilitates structured support for employees on extended sick leave, ensuring consistent management practices.
Our Long Term Sick Absence Review Meeting Script ensures structured discussions to address employee health concerns and plan effective support strategies.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Long term sick absence review meeting invitation letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing sick management processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
Sick management toolkit
49 templates
£34.90
Whether you employ 5 people or 50, hrdocbox gives you the structure, documents and expertise needed to manage employees professionally and legally.
Professionally written and fully compliant with UK employment law
Access a free contract template instantly - or save 10% on any document today.
Use this code at checkout for 10% off anything!
Includes instant download, updates, and full access to your HR templates.
Management library
467 templates
Full library
776 templates