Reference request templates toolkit

£ 35

Our Reference Request Templates Toolkit simplifies the process of seeking employment references, ensuring efficiency and compliance with relevant regulations.

If you have found a suitable candidate for a job vacancy, these model reference request templates will help you to obtain a reference from a previous employer.

We also have budget-friendly bundles featuring this toolkit:

What is Reference request?

Reference request HR templates are documents that employers can use as a starting point when requesting references for a new employee. These templates are designed to ensure that the employer manages reference requests effectively, and complies with current UK employment law.

Employers should always ensure that any reference request HR templates they use are tailored to their specific circumstances. It is also important to regularly review and update job interview documents to ensure that they remain relevant and effective, and reflect any changes in the needs of the business or legal requirements.

A reference is sought when an employee is applying for a position at a company. It is used to ascertain the employee's abilities, work ethic and experience from a previous employer.

References are an incredibly important factor of recruitment for one main reason; they validate (or not) what the candidate has put on their CV and told you during selection.

Reference request templates toolkit
reference request templates toolkit
reference request templates toolkit

What legal and best practice aspects should employers be aware of?

  • Employers must ensure that they do not discriminate against candidates based on any protected characteristics such as race, gender, age, or religion. When contacting references, employers should focus on job-related information and avoid asking questions that could be construed as discriminatory.

  • Employers must handle the personal information of candidates and references in accordance with applicable privacy laws. This includes obtaining consent for the collection and use of personal information, protecting the information from unauthorised access or disclosure, and properly disposing of the information when it is no longer needed.

  • Employers should conduct reference checks for candidates applying for roles that involve working with vulnerable populations or handling sensitive information with extra care. This can involve requesting additional information or conducting more in-depth reference checks.

  • Employers should ensure that the information provided by references is kept confidential and only shared with those who have a legitimate need to know.

Reference request templates toolkit contents

Guide to requesting references

Obtaining references from a successful job applicant's prior employers can be incredibly beneficial.

£ 20
Acknowledgement of reference received letter template

This document is used where the Company wishes to acknowledge receipt of a reference given by another Company or individual, concerning a new joiner.

£ 15
Reference request letter template

If you are recruiting a new employee and wish to request a reference from a previous employer, send this this model letter template to request confirmation of their employment.

£ 15
Declaration of consent to contact reference form template

If you need to request a reference for a new employee, use this model form to gain declaration of their consent for you to contact their former employer.

£ 15
Reference request form template

This form can be sent standalone to a referee nominated by the new employee, or alongside a cover letter.

£ 15
Why buy our Reference request templates toolkit?
  • You save time and effort with our professionally written, editable HR documents that are tailored to meet best practice.
  • You ensure compliance with applicable ACAS Codes of Conduct and other legal requirements.
  • You get process flowcharts to help you adhere to best practice.
  • You stay up-to-date with our email alerts that notify you whenever a new template or supporting resource is added or updated in this toolkit.
  • You enjoy 12 months of unlimited access with no hidden fees or extra costs.
  • You unlock a 25% discount on all future purchases or renewals of our libraries, toolkits, and templates.

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