Pre-consent notification for medical report request email script template
Our Pre-Consent Notification For Medical Report Request Email script template simplifies the process of obtaining consent, ensuring clear and compliant communication.
- 1 page / 171 words.
- Last updated 16/09/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Pre-consent notification for medical report request email script
I hope you’re doing well.
Further to our absence review meeting held on [date], as part of our ongoing support for your recovery and eventual return to work, I wanted to let you know that we’ll be reaching out formally in the next few days regarding a request for a medical report
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The Pre-Consent Notification for Medical Report Request Email script is designed to inform employees about an upcoming request for a medical report. It clearly outlines the purpose of the request, how the report will be used, and the employee's rights under relevant data protection laws.
The script aims to ensure transparency and obtain the employee's informed consent before proceeding, fostering trust and compliance with legal requirements. It serves as a template to guide employers in drafting clear, respectful, and legally compliant communication.
Compliance
Compliance
This Pre-consent notification for medical report request email script template incorporates relevant UK laws and HR standards, including those listed below:
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Access to Medical Reports Act 1988: Requires employers to obtain written consent from employees before requesting a medical report from their doctor and allows employees to view the report before it is sent.
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Data Protection Act 2018 (incorporating GDPR): Mandates that any medical data collected must be processed lawfully, fairly, and transparently, with explicit consent from the employee.
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Equality Act 2010: Ensures that the process of requesting medical reports is non-discriminatory and does not unfairly disadvantage employees with disabilities.
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Best Practice: Clear and Transparent Communication: Clearly inform employees of their rights under the Access to Medical Reports Act 1988 and the Data Protection Act 2018, including how their information will be used.
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Best Practice: Provide Adequate Time for Review: Allow employees sufficient time to review the medical report before it is shared with the employer, ensuring they are fully informed and comfortable with the process.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Pre-consent notification for medical report request email script template, to understand the workflow.
Managers guide to managing long term sick absence
This guide provides guidance on managing employees on long-term sick leave, including understanding legal obligations, conducting effective communication, implementing reasonable adjustments, and exploring return-to-work options.
Medical report consent request to employee letter
If you need to contact an employee's GP to obtain a medical report, issue this model letter to request their consent.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Pre-consent notification for medical report request email script template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
