Pre-consent notification for medical report request email script template
Supporting information
Our Pre-Consent Notification For Medical Report Request Email script template simplifies the process of obtaining consent, ensuring clear and compliant communication.
Pre-consent notification for medical report request email script
I hope you’re doing well.
Further to our absence review meeting held on [date], as part of our ongoing support for your recovery and eventual return to work, I wanted to let you know that we’ll be reaching out formally in the next few days regarding a request for a medical report from your GP. This report will help us understand your condition better, including the long-term prognosis and any adjustments that might be necessary to facilitate your return when the time is right.
We will be asking for your consent to write to your GP, and I’ll be sending you a formal letter outlining this request, along with the details of the letter we intend to send to your GP. Your consent is essential, and I want to assure you that this process is in place to ensure we provide the best possible support tailored to your needs.
If you have any questions or concerns in the meantime, please don’t hesitate to contact me.
Wishing you well in your recovery.
Protected before purchase.
Protected before purchase.
What is this for?
The Pre-Consent Notification for Medical Report Request Email script is designed to inform employees about an upcoming request for a medical report. It clearly outlines the purpose of the request, how the report will be used, and the employee's rights under relevant data protection laws.
The script aims to ensure transparency and obtain the employee's informed consent before proceeding, fostering trust and compliance with legal requirements. It serves as a template to guide employers in drafting clear, respectful, and legally compliant communication.
Employment law compliance
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Access to Medical Reports Act 1988: Requires employers to obtain written consent from employees before requesting a medical report from their doctor and allows employees to view the report before it is sent.
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Data Protection Act 2018 (incorporating GDPR): Mandates that any medical data collected must be processed lawfully, fairly, and transparently, with explicit consent from the employee.
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Equality Act 2010: Ensures that the process of requesting medical reports is non-discriminatory and does not unfairly disadvantage employees with disabilities.
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Best Practice: Clear and Transparent Communication: Clearly inform employees of their rights under the Access to Medical Reports Act 1988 and the Data Protection Act 2018, including how their information will be used.
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Best Practice: Provide Adequate Time for Review: Allow employees sufficient time to review the medical report before it is shared with the employer, ensuring they are fully informed and comfortable with the process.
Documentation sequence
Guide to managing long term sick absence
This guide provides guidance on managing employees on long-term sick leave, including understanding legal obligations, conducting effective communication, implementing reasonable adjustments, and exploring return-to-work options.
Medical report consent request to employee letter template
If you need to contact an employee's GP to obtain a medical report, issue this model letter to request their consent.
