Policies, contracts, letters, guidance and HR support tools for UK employers.
View full library
Our Pre-Consent Notification For Medical Report Request Email script template simplifies the process of obtaining consent, ensuring clear and compliant communication.
I hope you’re doing well.
Further to our absence review meeting held on [date], as part of our ongoing support for your recovery and eventual return to work, I wanted to let you know that we’ll be reaching out formally in the next few days regarding a request for a medical report
Need the complete Sick management process?
Explore the Sick management templates toolkitThe Pre-Consent Notification for Medical Report Request Email script is designed to inform employees about an upcoming request for a medical report. It clearly outlines the purpose of the request, how the report will be used, and the employee's rights under relevant data protection laws.
The script aims to ensure transparency and obtain the employee's informed consent before proceeding, fostering trust and compliance with legal requirements. It serves as a template to guide employers in drafting clear, respectful, and legally compliant communication.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Pre-consent notification for medical report request email script, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
This guide provides guidance on managing employees on long-term sick leave, including understanding legal obligations, conducting effective communication, implementing reasonable adjustments, and exploring return-to-work options.
If you need to contact an employee's GP to obtain a medical report, issue this model letter to request their consent.
Access to Medical Reports Act 1988: Requires employers to obtain written consent from employees before requesting a medical report from their doctor and allows employees to view the report before it is sent.
Data Protection Act 2018 (incorporating GDPR): Mandates that any medical data collected must be processed lawfully, fairly, and transparently, with explicit consent from the employee.
Equality Act 2010: Ensures that the process of requesting medical reports is non-discriminatory and does not unfairly disadvantage employees with disabilities.
Best Practice: Clear and Transparent Communication: Clearly inform employees of their rights under the Access to Medical Reports Act 1988 and the Data Protection Act 2018, including how their information will be used.
Best Practice: Provide Adequate Time for Review: Allow employees sufficient time to review the medical report before it is shared with the employer, ensuring they are fully informed and comfortable with the process.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Pre-consent notification for medical report request email script template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing sick management processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
Sick management toolkit
49 templates
£34.90
Whether you employ 5 people or 50, hrdocbox gives you the structure, documents and expertise needed to manage employees professionally and legally.
Professionally written and fully compliant with UK employment law
Access a free contract template instantly - or save 10% on any document today.
Use this code at checkout for 10% off anything!
Includes instant download, updates, and full access to your HR templates.
Management library
467 templates
Full library
776 templates