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Management Absence Medical report consent request to employee

Medical report consent request to employee letter template

Use this model letter to request consent for the employer to contact an employee's GP for a medical report.

Where an employee has been on a long period of sick absence, the employer should explain what steps they are now taking to help the employee back to fitness to work.

The letter explains that the employer wishes to write to the employees GP for guidance on their expected return to work and what adjustments (if any) they need to make.

This document is suitable for use in England & Wales and Scotland, and was last reviewed and revised on 21 July 2022

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Medical report consent request to employee

[Company name]

[Sender address]


[Recipient name]

[Recipient address]

Dear [Recipient first name],

Request for medical information under the Access to Medical Reports Act 1988

According to our records, you have been on sick leave since [date]. [As you discussed with [name] [today | on [date], I|i]n order to proceed with our absence management policy and so that we can address your absence fairly and reasonably we now need information form your GP.

We wish formally to ask your GP for a full medical report as to the present state of your health and for their assessment of your ability to return to your job. I enclose a copy of the letter we would like to send.

You have the right (under the Access to Medical Reports Act 1988) not to agree to this, if you wish, however we feel it is important that we collect as much information as possible about your illness to enable us to determine how be

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All Absence templates

Use the model templates in ths absence template library to help you manage absences effectively, and help employees understand their responsibilities.


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