Can I use this template in my small business?

Yes. The Unauthorised absence final reminder letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.

Is this template compliant with 2025 UK employment law?

Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.

Can I customise it for my organisation?

Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.

Do I get instant access?

Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.

What if I need more help, not just this template?

If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.

Full library / Management / Absence and attendance /

Unauthorised absence final reminder letter template

Name: HR Unauthorised absence final reminder letter template UK 2025
Price: 14 GBP
Availability: InStock

Unauthorised absence final reminder

Template

£14

Our Unauthorised Absence Final Reminder Letter template helps address persistent absenteeism, promoting attendance and accountability.

1 page / 242 words.
Last updated 14/12/2024.
Designed for United Kingdom use.
Suitable for use in other territories; check local laws first.
Instantly download as Word / PDF / plain text, or send by email.
Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.

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This document is also included within in these value bundles:

Absence and attendance toolkit

73 templates

£55

Management library

Unauthorised absence final reminder letter

[Sender name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

Unauthorised Absence (Third Letter)

I am writing to you in regards to your recent unauthorised absence from work. We have noted that you have been absent from work without proper authorisation on [list dates and duration of absences].

As you are aware, our company has a strict attendance policy in place, which requires all employees to attend work regularly and to follow the proper procedures for requesting time off or reporting absences. Your unauthorised absences are in

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An Unauthorised Absence Final Reminder Letter is a formal communication sent to employees who have unsanctioned absences.

It warns against unacceptable absence and potential disciplinary action, emphasising adherence to attendance protocols.

The letter reinforces responsibilities, encourages prompt return to work, and is used as a last resort after prior measures.

It is usually delivered to the Employee by the Employer / HR.

It should be actioned around 1 to 2 days after the second unauthorised reminder letter has been issued, and no contact has been made by the awol employee have not been responded to.

Compliance

This Unauthorised absence final reminder letter template incorporates relevant UK laws and HR standards, including those listed below:

Employment Rights Act 1996: Ensure that the letter is in compliance with the requirements of the Employment Rights Act 1996, which sets out the minimum notice period that must be given to employees before they can be dismissed for reasons of misconduct or poor performance.
Equality Act 2010: Consider any obligations under the Equality Act 2010, which prohibits discrimination and harassment on the basis of protected characteristics such as age, gender, race, and disability. Make sure that the letter is not discriminatory in any way.
Data Protection Act 2018: Keep in mind any obligations under the Data Protection Act 2018, which sets out rules for the collection, use, and storage of personal data. Ensure that any personal data included in the letter is handled in accordance with these rules.
General Data Protection Regulation (GDPR): Consider any obligations under the General Data Protection Regulation (GDPR), which sets out further rules for the handling of personal data. Make sure that any personal data included in the letter is handled in accordance with these rules.
Ensure that the letter is consistent with any other policies and procedures in place at the company, such as those relating to disciplinary procedures, grievance procedures, and sickness absence management.
Make sure that the letter is drafted in a clear and professional manner, and that it is communicated to the employee in a respectful and non-threatening way.

Flowchart

Check which resources should be implemeted before and/or after the Unauthorised absence final reminder letter template, to understand the workflow.

Unauthorised absence second reminder letter

Our Unauthorised Absence Second Reminder Letter template helps address AWOL employees who haven't responded to previous notices, guiding appropriate action.

This

Unauthorised absence final reminder letter

Disciplinary hearing invitation letter

If you are considering taking disciplinary action against an employee, issue this model disciplinary hearing invitation letter template.

Timings

Follow these best practice actions to get the most from the Unauthorised absence final reminder letter template, guiding you before, during, and after implementation:

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Step	Description	Responsibility	Timing
1	Confirm that the employee is currently AWOL and has not been in contact, despite receiving two previous reminder letters regarding their unauthorised absence.	HR or Manager	As needed
2	Review the employee's attendance records, previous letters, and discussions related to the unauthorised absences.	HR or Manager	Before drafting the letter
3	Draft the "Unauthorised Absence Final Reminder Letter" addressing the employee's AWOL status, reminding them of the policy, and notifying them that this is the final reminder before disciplinary action is considered. Clearly state that they need to make contact by a specified deadline to avoid disciplinary action.	HR	After reviewing records
4	Deliver the "Unauthorised Absence Final Reminder Letter" to the employee through registered mail, email, or any other official communication channel with proof of delivery.	HR	Immediately after drafting
5	If the specified deadline passes without the employee making contact, initiate the process for disciplinary action as outlined in your company's policies and procedures.	HR	After the specified deadline

Frequently Asked Questions

Can I use this template in my small business?

Yes. The Unauthorised absence final reminder letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
Is this template compliant with 2025 UK employment law?

Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
Can I customise it for my organisation?

Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Do I get instant access?

Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
What if I need more help, not just this template?

If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.

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Unauthorised absence final reminder letter template

Compliance

Flowchart

Timings

Frequently Asked Questions

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