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Management document package
Absence document library

Unauthorised absence final reminder letter template

When to use it

A model letter to use where someone is taking unauthorised absence from work (AWOL) and has not replied to two previous letters.

[Company name]

[Sender address]


[Recipient name]

[Recipient address]

Dear [Recipient first name],


I wrote to you on [date], and again on [date] concerning your unauthorised absence since [date]. To date, you have not made contact with us to inform us of the reason for your absence.

If we do not hear from you by [date], we will view your continued unauthorised

The full Unauthorised absence final reminder letter template will be available once purchased.

Reviewed 1 May 2022

Absence explained

Absence can come in many forms, some unavoidable (emergencies), some vital (family, holidays - for wellbeing), some manageable (education, long term absences), and some unwanted (such as absenteeism - short term sickness). It refers to any time taken off work by an employee and is usually categorised into authorised and unauthorised absence.

Authorised absence refers to absence approved by someone with permission to do so, and includes annual leave, time off in lieu (TOIL), reasonable sick leave, and parental leave.

Unauthorised absence occurs when the employee is not given permission for absence, or is not given permission after it has occurred, and can include long-term sick leave without reasonable supporting evidence, persistent lateness, or holiday not being agreed in line with the Company's policies.