Unauthorised absence second reminder letter template
Supporting information
Employment law compliance
Documentation sequence
Decision-making milestones
Our Unauthorised Absence Second Reminder Letter template helps address AWOL employees who haven't responded to previous notices, guiding appropriate action.
If an employee is absent from work and has not made contact, send this unauthorised absence second reminder model template for them to get in touch urgently.
Unauthorised absence second reminder letter
[Add Logo]
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Unauthorised absence (second letter)
You have not been to work since [date] and despite my previous letter dated [date] have failed to contact me to let me know why.
Please let me know as soon as possible the reason for your absence from work. If you are unwell, please also provide me with a certificate from your doctor.[ Without this certificate, you may not be entitled to any sick pay.]
I must remind you that unauthorised absence is misconduct in accordance with our disciplinary policy, and this may lead to disciplinary action.
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Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
What is this for?
This Unauthorised absence second reminder letter template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
Extended guidance
Employment law compliance
Key UK employment legislation governing a Unauthorised Absence Second Reminder Letter:
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Employment Rights Act 1996: Ensures fair treatment of employees in handling absence and disciplinary matters.
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Employment Act 2002: Establishes procedures for notifying employees about disciplinary actions, including unauthorised absences.
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Working Time Regulations 1998: Sets limits on working hours and rest breaks, indirectly influencing absence management.
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Company Absence Policy: Guides the process of addressing unauthorised absences, ensuring consistency and fairness.
Documentation sequence
Unauthorised absence first reminder letter template
Our Unauthorised Absence First Reminder Letter template helps address unexplained absences and prompts employee communication.
Unauthorised absence final reminder letter template
Our Unauthorised Absence Final Reminder Letter template helps address persistent absenteeism, promoting attendance and accountability.
Decision-making milestones
| Step | Description | Responsibility | Timing |
| 1 | Confirm that the employee is currently AWOL and has not been in contact, despite receiving a previous reminder letter regarding their unauthorised absence. | HR or Manager | As needed |
| 2 | Review the employee's attendance records, previous letter, and discussions related to the unauthorised absence. | HR or Manager | Before drafting the letter |
| 3 | Draft the "Second Unauthorised Absence Reminder Letter" addressing the employee's AWOL status, reminding them of the policy, and notifying them that this is the second reminder. Clearly state that they need to make contact by a specified deadline to avoid further action. | HR | After reviewing records |
| 4 | Deliver the "Second Unauthorised Absence Reminder Letter" to the employee through registered mail, email, or any other official communication channel with proof of delivery. | HR | Immediately after drafting |
| 5 | If the specified deadline passes without the employee making contact, proceed to the next step in the process, such as issuing a final reminder or initiating disciplinary action as per company policy. | HR | After the specified deadline |
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