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Our Unauthorised Absence Second Reminder Letter template helps address AWOL employees who haven't responded to previous notices, guiding appropriate action.
If an employee is absent from work and has not made contact, send this unauthorised absence second reminder model template for them to get in touch urgently.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Unauthorised absence (second letter)
You have not been to work since [date] and despite my previous letter dated [date] have failed to contact me to let me know why.
Please let
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For more value, this is also found in our Full library and Absence and attendance templates toolkit
This Unauthorised absence second reminder letter template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
Check which resources should be implemeted before and/or after the Unauthorised absence second reminder letter template, to understand the workflow.
Our Unauthorised Absence First Reminder Letter template helps address unexplained absences and prompts employee communication.
Our Unauthorised Absence Final Reminder Letter template helps address persistent absenteeism, promoting attendance and accountability.
Follow these best practice actions to get the most from the Unauthorised absence second reminder letter template, guiding you before, during, and after implementation:
| Step | Description | Responsibility | Timing |
| 1 | Confirm that the employee is currently AWOL and has not been in contact, despite receiving a previous reminder letter regarding their unauthorised absence. | HR or Manager | As needed |
| 2 | Review the employee's attendance records, previous letter, and discussions related to the unauthorised absence. | HR or Manager | Before drafting the letter |
| 3 | Draft the "Second Unauthorised Absence Reminder Letter" addressing the employee's AWOL status, reminding them of the policy, and notifying them that this is the second reminder. Clearly state that they need to make contact by a specified deadline to avoid further action. | HR | After reviewing records |
| 4 | Deliver the "Second Unauthorised Absence Reminder Letter" to the employee through registered mail, email, or any other official communication channel with proof of delivery. | HR | Immediately after drafting |
| 5 | If the specified deadline passes without the employee making contact, proceed to the next step in the process, such as issuing a final reminder or initiating disciplinary action as per company policy. | HR | After the specified deadline |
This Unauthorised absence second reminder letter template incorporates relevant UK laws and HR standards, including those listed below:
Key UK employment legislation governing a Unauthorised Absence Second Reminder Letter:
Employment Rights Act 1996: Ensures fair treatment of employees in handling absence and disciplinary matters.
Employment Act 2002: Establishes procedures for notifying employees about disciplinary actions, including unauthorised absences.
Working Time Regulations 1998: Sets limits on working hours and rest breaks, indirectly influencing absence management.
Company Absence Policy: Guides the process of addressing unauthorised absences, ensuring consistency and fairness.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Yes, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Unauthorised absence second reminder letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI-generated templates can be useful as a starting point, but they may not reflect current UK employment legislation, your organisation's specific circumstances, or the wider HR process. This professionally drafted template has been prepared using current UK employment law and HR best practice, helping reduce the need for significant amendments.
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