Unauthorised absence first reminder letter template

This Unauthorised absence first reminder letter template incorporates relevant UK laws and HR standards, including those listed below:

When addressing unauthorised absences, our Unauthorised Absence First Reminder Letter template aligns with key UK employment legislation:

• Employment Rights Act 1996: Governs employee rights and obligations, including attendance and absence policies.

• Health and Safety at Work Act 1974: Requires employers to ensure the health, safety, and welfare of employees, which can be affected by unauthorised absences.

• Company's Absence Management Policy: Establishes procedures and guidelines for managing employee absences, including reminders and communication protocols.

• Equality Act 2010: Ensures fair and equal treatment of employees during absence management processes.

• Data Protection Act 2018: Dictates how employee absence data is handled and protected, particularly in communication related to unauthorised absence reminders.

Check which resources should be implemeted before and/or after the Unauthorised absence first reminder letter template, to understand the workflow.

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Unauthorised absence first reminder letter

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Unauthorised absence second reminder letter

Our Unauthorised Absence Second Reminder Letter template helps address AWOL employees who haven't responded to previous notices, guiding appropriate action.

Follow these best practice actions to get the most from the Unauthorised absence first reminder letter template, guiding you before, during, and after implementation:

Scenario

ABC Limited, a UK-based company, faces a situation where an employee has been absent from work without authorisation. HR Manager Sarah needs to issue a first reminder letter to the employee to address the unauthorised absence and remind them of the company's policies and procedures regarding attendance.

Initial Response

Sarah reviews the company's attendance policies and the employee's absence records to confirm that the absence was unauthorised. She considers any extenuating circumstances and ensures that proper documentation is in place before issuing the reminder letter.

Drafting the Letter

Sarah carefully drafts an unauthorised absence first reminder letter, ensuring it is clear, professional, and compliant with employment law. The letter should address the specific details of the unauthorised absence, remind the employee of the company's attendance policies, and outline any consequences for future misconduct.

Content of the Letter

The unauthorised absence first reminder letter informs the employee of the unauthorised absence and expresses concern about their failure to adhere to company policies. It reminds the employee of the importance of regular attendance and emphasises the impact of unauthorised absences on their colleagues and the company's operations. The letter also provides guidance on how to report absences properly and encourages the employee to communicate any issues or concerns that may affect their attendance in the future.

Sending the Letter

Once the letter is finalised, Sarah sends it to the employee via email or post, ensuring timely delivery. She maintains a record of the letter and any correspondence related to the unauthorised absence for documentation purposes.