Is this Unauthorised absence first reminder letter template compliant with 2025 UK employment law?

Absolutely. Like the Unauthorised absence first reminder letter template, all templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.

Do I get instant access to the Unauthorised absence first reminder letter template?

Yes. Once purchased, you'll be able to download the Unauthorised absence first reminder letter template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.

What if I need a full HR toolkit, not just the Unauthorised absence first reminder letter template?

If you're looking for broader support, we also offer toolkits and library bundles that include the Unauthorised absence first reminder letter template along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need a complete HR library.

Full library / Management / Absence and attendance /

Unauthorised absence first reminder letter template

Name: HR Unauthorised absence first reminder letter template UK 2025
Price: 15 GBP
Availability: InStock

Unauthorised absence first reminder

Template

£15

Our Unauthorised Absence First Reminder Letter template helps address unexplained absences and prompts employee communication.

If an employee is absent from work and has not made contact, send this unauthorised absence first reminder model template to ask them to get in touch.

1 page / 85 words
Instantly download as Word / PDF / plain text
Suitable for worldwide use (but check local legislation)
Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.

SAVE 30 mins drafting and research time, and reduce your risk.

Quick links
Document preview ↓
Compliance ↓
Workflow window ↓
Timings ↓
Practical example ↓
FAQ's ↓

This document is also included in these bundles:

Full library

751 templates

£145

Management library

453 templates

£95

Absence and attendance toolkit

72 templates

£35

Unauthorised absence first reminder letter

[Sender name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

Unauthorised absence

You have been absent from work since [date], but have not made contact with your line manager or [name | the HR department] to inform

You're currently viewing a limited preview. For instant full access, purchase this item or a parent bundle.

The Unauthorised Absence First Reminder Letter serves as a formal communication tool to address instances of unauthorised employee absence from work. This letter is designed to remind employees about their responsibility to adhere to attendance policies and procedures, and to prompt them to provide an explanation for their absence. By sending this letter, the company aims to initiate a proactive approach to attendance management, foster accountability among employees, and encourage timely communication to resolve unauthorised absence issues.

Direction:

Issued from Employer (you) to Employee

Timing:

Around 1 to 2 days after the unauthorised absence commences, and after voice messages and other forms of communication have not been responded to

Extended guidance

Compliance

This Unauthorised absence first reminder letter template incorporates relevant UK laws and HR standards, including those listed below:

When addressing unauthorised absences, our Unauthorised Absence First Reminder Letter template aligns with key UK employment legislation:

Employment Rights Act 1996: Governs employee rights and obligations, including attendance and absence policies.
Health and Safety at Work Act 1974: Requires employers to ensure the health, safety, and welfare of employees, which can be affected by unauthorised absences.
Company's Absence Management Policy: Establishes procedures and guidelines for managing employee absences, including reminders and communication protocols.
Equality Act 2010: Ensures fair and equal treatment of employees during absence management processes.
Data Protection Act 2018: Dictates how employee absence data is handled and protected, particularly in communication related to unauthorised absence reminders.

Flowchart

Check which resources should be implemeted before and/or after the Unauthorised absence first reminder letter template, to understand the workflow.

Managers guide to managing an AWOL employee

Our Guide to managing an AWOL employee streamlines handling sudden absences, promoting operational continuity and employee accountability.

This

Unauthorised absence first reminder letter

Unauthorised absence second reminder letter

Our Unauthorised Absence Second Reminder Letter template helps address AWOL employees who haven't responded to previous notices, guiding appropriate action.

Timings

Follow these best practice actions to get the most from the Unauthorised absence first reminder letter template, guiding you before, during, and after implementation:

Instantly unlock with a purchase.

Step	Description	Responsibility	Timing
1	Identify the unauthorised absence of the employee and lack of contact.	HR	After absence period
2	Review previous communication, such as the initial absence notification and any attempts to contact the employee. Attempt to contact by phone if not already.	HR	Before sending
3	Prepare the Unauthorised Absence First Reminder Letter. Clearly state the unauthorised absence, the lack of contact, and the need for communication.	HR	Before sending
4	Send the letter to the employee's registered address via certified mail, emphasising the urgency of making contact.	HR	As soon as prepared
5	Maintain a copy of the sent letter and related documentation for record-keeping purposes.	HR	After sending letter

Practical example

Instantly unlock with a purchase.

Scenario

ABC Limited, a UK-based company, faces a situation where an employee has been absent from work without authorisation. HR Manager Sarah needs to issue a first reminder letter to the employee to address the unauthorised absence and remind them of the company's policies and procedures regarding attendance.

Initial Response

Sarah reviews the company's attendance policies and the employee's absence records to confirm that the absence was unauthorised. She considers any extenuating circumstances and ensures that proper documentation is in place before issuing the reminder letter.

Drafting the Letter

Sarah carefully drafts an unauthorised absence first reminder letter, ensuring it is clear, professional, and compliant with employment law. The letter should address the specific details of the unauthorised absence, remind the employee of the company's attendance policies, and outline any consequences for future misconduct.

Content of the Letter

The unauthorised absence first reminder letter informs the employee of the unauthorised absence and expresses concern about their failure to adhere to company policies. It reminds the employee of the importance of regular attendance and emphasises the impact of unauthorised absences on their colleagues and the company's operations. The letter also provides guidance on how to report absences properly and encourages the employee to communicate any issues or concerns that may affect their attendance in the future.

Sending the Letter

Once the letter is finalised, Sarah sends it to the employee via email or post, ensuring timely delivery. She maintains a record of the letter and any correspondence related to the unauthorised absence for documentation purposes.

Frequently Asked Questions

Can I use this template in my small business?

Yes. The Unauthorised absence first reminder letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
Is this template compliant with 2025 UK employment law?

Absolutely. Like the Unauthorised absence first reminder letter template, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
Can I customise this template for my organisation?

Yes, in the Unauthorised absence first reminder letter template, as with all of our templates, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Do I get instant access to the template?

Yes. Once purchased, you'll be able to download the Unauthorised absence first reminder letter template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
What if I need more help, not just this template?

If you're looking for broader support, we also offer toolkits and library bundles that include the Unauthorised absence first reminder letter template along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need a complete HR library.

Recent customers

👤