No show at disciplinary hearing for unauthorised absence letter template
Supporting information
Our no show at disciplinary hearing for unauthorised absence letter template helps address employee failure to attend a hearing regarding their unauthorised absence.
No show at disciplinary hearing for unauthorised absence letter
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[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Re: No Show at Disciplinary Hearing – [Date of Hearing]
We are writing to inform you that you did not attend the disciplinary hearing scheduled for [date] at [time] in relation to the matter of your absence without leave (AWOL) from work.
We acknowledge that you were made aware of the hearing in advance, and the details of the hearing were provided to you in writing. As you did not attend or provide prior notification of any valid reason for your absence, we are concerned about your failure to comply with company procedures.
This hearing is important in addressing the ongoing issue of your unauthorised absence, and it is imperative that we resolve this matter as soon as possible. Please be aware that failure to attend a rescheduled hearing or failure to provide a legitimate reason for your absence may result in further disciplinary action, up to and including termination of employment.
We are willing to reschedule the disciplinary hearing for a later date. Please contact [Contact Person, Title] on [Contact Number/Email] to confirm your availability within [Timeframe, e.g., 3 working days] to discuss a new date.
We advise you to take this matter seriously and to engage in the process to ensure a fair review of the situation.
We look forward to your prompt response.
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Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
What is this for?
The no show at disciplinary hearing for unauthorised absence letter informs an employee that they failed to attend a scheduled disciplinary hearing without prior notice or authorisation. It outlines the consequences of their absence and reiterates the importance of complying with company policies and procedures. The letter also explains the next steps and any further actions to be taken in line with the organisation's disciplinary process.
This letter serves as formal communication, documenting the employee’s non-attendance and ensuring that they are reminded of their responsibility to attend scheduled hearings. It helps maintain transparency in the disciplinary process and ensures compliance with relevant policies.
Documentation sequence
Unauthorised absence final reminder letter template
Our Unauthorised Absence Final Reminder Letter template helps address persistent absenteeism, promoting attendance and accountability.
Disciplinary hearing invitation letter template
If you are considering taking disciplinary action against an employee, issue this model disciplinary hearing invitation letter template.
Decision-making milestones
| Step | Description | Responsibility | Timing |
| 1 | Notify employee of disciplinary hearing, providing details and expectations | HR | At least 3-5 days before the hearing |
| 2 | Attempt to contact the employee on the day of the hearing if they do not attend (phone call, email, etc.) | HR | On the day of the hearing |
| 3 | Document the absence and reschedule the hearing if applicable or proceed with a decision in absence | HR / Manager | 1-2 days after the hearing date |
| 4 | Draft the "No Show at Disciplinary Hearing" letter, explaining the situation, the decision to proceed, and the potential consequences | HR | 1-2 days after decision |
| 5 | Issue the letter to the employee, ensuring they understand the next steps, and follow up if no response is received | HR | Immediately after drafting the letter; follow up within 1 week if needed |
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