Concern about absence meeting script template
Our concern about absence meeting script template guides managers through structured conversations with employees about their attendance, aiming to understand the reasons behind their absences and collaboratively develop a plan for improvement.
- 2 pages / 262 words.
- Last updated 16/09/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Concern about absence meeting script
Good morning [Employee's Name],
I wanted to speak with you about some concerns we have regarding your attendance at work.
Recently, there have been several instances where your attendance has been below the expected standard. For example, since [insert date], you have been absent on [specific dates or number of occasions]. This level of absence is not in line with our company's expectations and affects the productivity and morale of the team.
We understand that some absences might be due
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The Concern about Absence Meeting Script provides a structured framework for conducting a meeting with an employee regarding their absenteeism. It guides the manager or HR representative through the conversation, ensuring important points are covered, such as reasons for the absences, impact on work, and support available.
This script aims to facilitate a constructive discussion between the employer and the employee, fostering transparency and understanding about the absenteeism issue. It helps both parties to explore potential solutions and support mechanisms to address the underlying causes of the absences and improve attendance moving forward.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned during the meeting.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Concern about absence meeting script template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
