Unauthorised absence policy template

Unauthorised absence policy template cover image
Unauthorised absence
Template
Unauthorised absence policy template cover image
£14

Our Unauthorised Absence Policy Template tackles absenteeism, enforces accountability, and maintains a productive work culture.

  • 1 page / 159 words
  • Instantly download as Word / PDF / plain text
  • Suitable for worldwide use (but check local legislation)
  • Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
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Unauthorised absence policy

1   Overview

1.1   The purpose of this policy is to cover rules and procedures with regards to unauthorised absence.

2   Scope

2.1   This policy is applicable to all employees of [company name].

3   General principles

3.1   Definition

If you fail to report for work without prior permission or without notifying the Company and you do not have

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An unauthorised absence policy is a set of guidelines and procedures that an organisation establishes to manage situations where employees fail to show up for work without permission or fail to comply with the organisation's policies and procedures for requesting time off.

The policy typically outlines the expectations for attendance, the consequences of unauthorised absences, and the process for addressing and resolving such situations. It may also specify how an employee's pay and benefits may be impacted by unauthorised absences and any disciplinary actions that may be taken.

The policy may require employees to notify their supervisor or manager as soon as possible if they are unable to report to work, and to provide a valid reason for their absence. It may also include provisions for employees who have an extended absence due to illness or injury, and who may be required to provide medical documentation to support their absence.

In cases where an employee does not show up for work without permission or valid reason, the unauthorised absence policy may provide for disciplinary action, such as a verbal or written warning, suspension, or termination. The policy may also include a process for appealing a disciplinary action or for requesting a review of the decision.

Overall, an unauthorised absence policy is designed to ensure that employees are aware of the organisation's expectations for attendance and the consequences of failing to comply with these expectations. It can help to promote a culture of accountability and responsibility among employees, and ensure that the organisation is able to maintain productivity and meet its business objectives.

Direction:
Issued to appropriate internal recipients such as employees, workers, contractors etc.
Timing:
Issued during onboarding / after changes / planned refresher

Extended guidance

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Compliance

This Unauthorised absence policy template incorporates relevant UK laws and HR standards, including those listed below:

There is no specific UK employment legislation dedicated solely to "Unauthorised Absence Policy," but several existing laws and regulations indirectly support the implementation of such policies. Here are some relevant ones:

  1. Employment Rights Act 1996: Provides guidelines on managing disciplinary issues related to unauthorized absence.

  2. Working Time Regulations 1998: Sets limits on working hours, rest breaks, and rest periods, which can impact unauthorized absence.

  3. Equality Act 2010: Requires fair treatment and prohibits discrimination when handling disciplinary matters.

  4. Health and Safety at Work etc. Act 1974: Emphasizes the importance of managing workload effectively to prevent absenteeism due to overworking.

  5. Data Protection Act 2018: Ensures proper handling and privacy of employee records related to unauthorized absence.

Frequently Asked Questions

  1. Can I use this template in my small business?

    Yes. The Unauthorised absence policy template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.

  2. Is this template compliant with 2025 UK employment law?

    Absolutely. Like the Unauthorised absence policy template, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.

  3. Can I customise this template for my organisation?

    Yes, in the Unauthorised absence policy template, as with all of our templates, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.

  4. Do I get instant access to the template?

    Yes. Once purchased, you'll be able to download the Unauthorised absence policy template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.

  5. What if I need more help, not just this template?

    If you're looking for broader support, we also offer toolkits and library bundles that include the Unauthorised absence policy template along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need a complete HR library.