Long term sick absence review meeting invitation script template
Our Long Term Sick Absence Review Meeting Invitation Script Template streamlines the process, ensuring timely and sensitive communication with employees.
- 2 pages / 404 words.
- Last updated 16/09/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Long term sick absence review meeting invitation script
"Hello [Employee's Name],
My name is [Your Name], and I'm the HR Manager here at [Company Name].
I understand that you've been on long-term sick leave, and I wanted to reach out to you personally to introduce myself and to discuss some important updates regarding our support process for employees in similar situations.
We've recently implemented a new process aimed at supporting individuals who have been on sick leave for more than 28 continuous days. Our goal is to facilitate a smooth transition back to work whenever you're ready.
To begin this process, I'd like to arrange an absence review meeting with you.
The purpose of this meeting is to:
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Obtain an update on your current health & progress: We want to
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The Long-Term Sick Absence Review Meeting Invitation Script serves as a guide for managers to initiate a conversation with an employee who has been on extended sick leave. It outlines key points to cover during the meeting, including the purpose of the review, the importance of the employee's attendance, and the opportunity for open discussion about their health and potential return-to-work plans.
Additionally, the script provides a structured approach to ensure that both parties understand the objectives and expectations of the meeting.
The script aims to foster a supportive and empathetic environment while addressing the practical aspects of managing long-term absence. It encourages managers to approach the conversation with sensitivity and understanding, acknowledging the employee's challenges and offering appropriate assistance or accommodations. By following the script, managers can facilitate productive discussions that promote employee well-being and facilitate a successful return to work, ultimately benefiting both the individual and the organisation.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned just prior to issuing a confirmation letter to invite them to the long term sick absence review meeting.
Compliance
Compliance
This Long term sick absence review meeting invitation script template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: Specifies legal requirements for managing long-term sick leave, including the obligation to hold review meetings.
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Equality Act 2010: Ensures that employees on long-term sick leave are treated fairly and not discriminated against based on their health condition.
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Acas Code of Practice on Disciplinary and Grievance Procedures: Provides guidance on conducting fair and supportive review meetings for employees on long-term sick leave.
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Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data within the meeting invitation script in compliance with data protection principles.
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Best Practice: Compassionate and Supportive Tone: Ensure that the invitation script communicates empathy and offers support to the employee while addressing the need for the review meeting.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Long term sick absence review meeting invitation script template, to understand the workflow.
Managers guide to managing long term sick absence
This guide provides guidance on managing employees on long-term sick leave, including understanding legal obligations, conducting effective communication, implementing reasonable adjustments, and exploring return-to-work options.
Long term sick absence review meeting invitation letter
Our Long Term Sick Absence Review Meeting Invitation Letter template invites employees to a meeting to discuss extended absences, ensuring a supportive and structured approach.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Long term sick absence review meeting invitation script template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
