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Long term sick absence review meeting invitation script template

£ 15

Our Long Term Sick Absence Review Meeting Invitation Script Template streamlines the process, ensuring timely and sensitive communication with employees.

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How long to understand and prepare this script?
5 mins
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long term sick absence review meeting invitation script template

What is a Long term sick absence review meeting invitation script?

The Long-Term Sick Absence Review Meeting Invitation Script serves as a guide for managers to initiate a conversation with an employee who has been on extended sick leave. It outlines key points to cover during the meeting, including the purpose of the review, the importance of the employee's attendance, and the opportunity for open discussion about their health and potential return-to-work plans.

Additionally, the script provides a structured approach to ensure that both parties understand the objectives and expectations of the meeting.

The script aims to foster a supportive and empathetic environment while addressing the practical aspects of managing long-term absence. It encourages managers to approach the conversation with sensitivity and understanding, acknowledging the employee's challenges and offering appropriate assistance or accommodations. By following the script, managers can facilitate productive discussions that promote employee well-being and facilitate a successful return to work, ultimately benefiting both the individual and the organisation.

Best practice timescale for this to be issued
When should this script be issued?
Just prior to issuing a confirmation letter to invite them to the long term sick absence review meeting
Issued by who, to whom
Who should issue this script, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this script be used?
Great Britain & NI (United Kingdom), Worldwide
United Kingdom
  • Employment Rights Act 1996: Specifies legal requirements for managing long-term sick leave, including the obligation to hold review meetings.

  • Equality Act 2010: Ensures that employees on long-term sick leave are treated fairly and not discriminated against based on their health condition.

  • Acas Code of Practice on Disciplinary and Grievance Procedures: Provides guidance on conducting fair and supportive review meetings for employees on long-term sick leave.

  • Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data within the meeting invitation script in compliance with data protection principles.

  • Best Practice: Compassionate and Supportive Tone: Ensure that the invitation script communicates empathy and offers support to the employee while addressing the need for the review meeting.

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Other territories

Refer to your local employment legislation / labor laws to support the execution of the template. Review the wording for local accuracy.

Long term sick absence review meeting invitation [Delete this line]

"Hello [Employee's Name],

My name is [Your Name], and I'm the HR Manager here at [Company Name].

I understand that you've been on long-term sick leave, and I wanted to reach out to you personally to introduce myself and to discuss some important updates regarding our support process for employees in similar situations.

We've recently implemented a new process aimed at supporting individuals who have been on sick leave for more than 28 continuous days. Our goal is to facilitate a smooth transition back to work whenever you're ready.

To begin this process, I'd like to arrange an absence review meeting with you.

The purpose of this meeting is to:

  1. Obtain an update on your current health & progress: We want to understand how you're doing and if there have been any improvements in your health since the start of your absence.

  2. Discuss the likely duration of your absence: We'll explore the expected duration of your absence and any factors that may affect your return to work.

  3. Explore supports or adjustments for your return: We'll discuss any supports or adjustments that may assist in your return to work, ensuring a smooth transition.

  4. Consider a referral to Occupational Health: We'll assess whether a referral to our Occupational Health department is appropriate, and if so, discuss the latest advice they may provide.

  5. Update on workplace developments: We'll provide you with any relevant updates or changes in the workplace that may impact your return.

  6. Opportunity to raise difficulties or concerns: This is your chance to express any difficulties or concerns you may have regarding your return to work.

  7. Discuss next steps: We'll outline the next steps in the process and ensure that you're informed every step of the way.

This meeting is an opportunity for us to work together to support you during this time. Your well-being is our priority, and we want to ensure that you feel supported and empowered throughout this process.

Is there a convenient time for you to meet with me? [If not, suggest some dates]

Are any specific concerns or preferences you have regarding the meeting format?

If you have any questions or require further information before our meeting, please don't hesitate to reach out. I'm here to assist you in any way I can.

Thank you, and I look forward to meeting with you soon.

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What communication / process sequence is this part of?

Previous step
Guide to managing long term sick absence

This guide provides guidance on managing employees on long-term sick leave, including understanding legal obligations, conducting effective communication, implementing reasonable adjustments, and exploring return-to-work options.

This step
Long term sick absence review meeting invitation script
Next step
Long term sick absence review meeting invitation letter template

Our Long Term Sick Absence Review Meeting Invitation Letter template invites employees to a meeting to discuss extended absences, ensuring a supportive and structured approach.

Why buy our Long term sick absence review meeting invitation script template?

  • It's easily editable and implementable, saving you time and money
  • It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
  • You will maintain compliance with ACAS guidelines, legislation, and industry best practices
What other advantages does buying from offer?
  • Email notifications for any updates made to this template or its accompanying materials
  • 12 months of unrestricted access without any additional costs (any update in that period is free to you)
  • A 25% discount on all library, toolkit, and template purchases/renewals

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