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Our Long Term Sick Absence Review Meeting Invitation Script Template streamlines the process, ensuring timely and sensitive communication with employees.
"Hello [Employee's Name],
My name is [Your Name], and I'm the HR Manager here at [Company Name].
I understand that you've been on long-term sick leave, and I wanted to reach out to you personally to introduce myself and to discuss some important updates regarding our support process for employees in similar situations.
We've recently implemented a new process aimed at supporting individuals who have been on sick leave for more than 28 continuous days. Our goal is to facilitate a smooth transition back to work whenever you're ready.
To begin this process, I'd like to arrange an absence review meeting with you.
The purpose of this meeting is to:
Obtain an update on your current health & progress: We want to
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For more value, this is also found in our Full library and Sick management templates toolkit
The Long-Term Sick Absence Review Meeting Invitation Script serves as a guide for managers to initiate a conversation with an employee who has been on extended sick leave. It outlines key points to cover during the meeting, including the purpose of the review, the importance of the employee's attendance, and the opportunity for open discussion about their health and potential return-to-work plans.
Additionally, the script provides a structured approach to ensure that both parties understand the objectives and expectations of the meeting.
The script aims to foster a supportive and empathetic environment while addressing the practical aspects of managing long-term absence. It encourages managers to approach the conversation with sensitivity and understanding, acknowledging the employee's challenges and offering appropriate assistance or accommodations. By following the script, managers can facilitate productive discussions that promote employee well-being and facilitate a successful return to work, ultimately benefiting both the individual and the organisation.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Long term sick absence review meeting invitation script, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
This guide provides guidance on managing employees on long-term sick leave, including understanding legal obligations, conducting effective communication, implementing reasonable adjustments, and exploring return-to-work options.
Our Long Term Sick Absence Review Meeting Invitation Letter template invites employees to a meeting to discuss extended absences, ensuring a supportive and structured approach.
Employment Rights Act 1996: Specifies legal requirements for managing long-term sick leave, including the obligation to hold review meetings.
Equality Act 2010: Ensures that employees on long-term sick leave are treated fairly and not discriminated against based on their health condition.
Acas Code of Practice on Disciplinary and Grievance Procedures: Provides guidance on conducting fair and supportive review meetings for employees on long-term sick leave.
Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data within the meeting invitation script in compliance with data protection principles.
Best Practice: Compassionate and Supportive Tone: Ensure that the invitation script communicates empathy and offers support to the employee while addressing the need for the review meeting.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Long term sick absence review meeting invitation script template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing sick management processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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