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Management document package
Absence document library

Return to work interview form template

When to use it

This form should be used to record the Return to Work Interview between the manager and employee.

Used as part of good absence policy, this form is used to record a brief interview with an employee returning from any period of sick absence to suggest ways in which the employer can help, or if the employee needs any support.

It should be completed by the manager as soon as is practicably possible on the employees first day back at work after illness (in some cases the interview must take place before the employee is allowed back to their usual work location), and signed by both manager and employee.

Return to work interview

Section 1

Employee name:  
Job title:  
Department:  
First day of absence (date):  
Last day of absence (date):  
Date returned to work:  
Total number of days off work:  
Reason for absence(Please give a brief description of the illness or other reason for absence):  
Is absence due to an injury at work? Yes | No

The full Return to work interview form template will be available once purchased.

Reviewed 4 April 2022

Absence explained

Absence can come in many forms, some unavoidable (emergencies), some vital (family, holidays - for wellbeing), some manageable (education, long term absences), and some unwanted (such as absenteeism - short term sickness). It refers to any time taken off work by an employee and is usually categorised into authorised and unauthorised absence.

Authorised absence refers to absence approved by someone with permission to do so, and includes annual leave, time off in lieu (TOIL), reasonable sick leave, and parental leave.

Unauthorised absence occurs when the employee is not given permission for absence, or is not given permission after it has occurred, and can include long-term sick leave without reasonable supporting evidence, persistent lateness, or holiday not being agreed in line with the Company's policies.