Your browser does not support JavaScript

Uncertified sick leave letter template

2 min read
£ 15
Or, upgrade to our Absence and attendance toolkit

Use this model uncertified sick leave letter to request that an employee submits a medical note for their absence, and highlight that their sick leave is unauthorised without it.

We also have budget-friendly bundles featuring this template:

What is an Uncertified sick leave letter?

The purpose of this Uncertified sick leave letter template is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.

By using our Uncertified sick leave letter template, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.

Uncertified sick leave letter template
uncertified sick leave letter template

Uncertified sick leave [Delete this line]


[Company name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

We have written to you on two recent occasions on [dates of previous letters] regarding your absence from work because of [sickness/injury] [since [date]/from [date] to [date]], asking you to submit a doctor's statement of fitness for work to cover your absence. However, you have not responded to either letter, nor have you provided a doctor's statement. Your absence from work [has, as of the date of this letter, lasted for [state number of days/weeks since the start of the employee's absence]/lasted for [number] days]. We are concerned that you have failed to provide a doctor's statement, and that you have not made contact with us, despite our requests.

In our last letter to you, dated [date], we informed you that, if you did not respond to the letter or provide a doctor's statement of fitness for work to cover your absence by [date given in last letter for the employee to respond], we would have no option but to treat your absence as unauthorised and instigate disciplinary action against you. We enclosed a copy of our disciplinary procedure with that letter [with the relevant sections highlighted]. We also invited to you to contact us if there are any extenuating circumstances regarding your absence.

Unfortunately, we have still not heard from you, nor received a doctor's statement covering your period of absence. We must therefore regard your absence as an unauthorised absence.

Accordingly, we would like to invite you to attend a disciplinary hearing at [time] on [date] at [place], which will be held under our disciplinary procedure. The interview will be conducted by [name of manager] [and [name of other person] will also be present].

The purpose of the interview will be to discuss your absence from work and the reason why you have failed to provide a doctor's statement and failed to respond to our letters. We believe that this may constitute gross misconduct under [Company]’s disciplinary procedure.

You may, if you wish, bring a colleague or trade union representative of your choice to the interview either to represent you or to act as a witness.

Depending on the facts established at the interview, the outcome could be disciplinary action up to and including summary dismissal (i.e. dismissal without notice or pay in lieu of notice), but no decision will be made until you have had a full opportunity to explain your conduct and the interview has been concluded. If there are mitigating circumstances, we will of course take these into account.

I look forward to having the opportunity to discuss your circumstances with you at the interview.

Yours [faithfully | sincerely],

 

 

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

Related articles

Why buy our Uncertified sick leave letter template?
  • You save time and effort with a professionally written, editable HR document that is tailored to meet best practice.
  • You ensure compliance with applicable ACAS Codes of Conduct and other legal requirements.
  • You are notified by email whenever this template or its supporting resources are updated.
  • You enjoy 12 months of unlimited access with no hidden fees or extra costs.
  • You unlock a 25% discount on all future purchases or renewals of our libraries, toolkits, and templates.

What do our customers say about us?

I have been using the service now for around 6 months and it has been really useful in developing and updating polices and processes.

- Jamie Allan, Armstrong Craven ★★★★★

Armstrong Craven logo

Read full review on Google

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...

- Emma Hunt ★★★★★

Read full review on Google

Great value and the site contains an extensive library of essential HR documents. I access the site probably once a week...

- Laura Alliss-Etty ★★★★★

Read full review on Google

A great source of information and advice. I can highly recommend hrdocbox.

- Georgina Loom, The Hygiene Bank

The Hygiene Bank logo

HRDocBox is a great resource. It is incredibly good value, providing a large selection of HR guidance materials as well as...

- Emma Beauchamp ★★★★★

Read full review on Google

Supporting Menopausal Employees and Avoiding Legal Risk
Thu, 22 Feb 24

Supporting Menopausal Employees and Avoiding Legal Risk

Guidance for Employers

The recent announcement from the Equality and Human Rights Commission (EHRC) clarifying the legal obligations surrounding menopause in the workplace has sparked important conversations...