Your browser does not support JavaScript

Time Off In Lieu (TOIL) Accrual and Usage policy template

2 min read
£ 20
Or, upgrade to our Absence and attendance toolkit

Our Time Off In Lieu (TOIL) Accrual and Usage Policy Template outlines guidelines for accruing and utilising TOIL, ensuring fairness and compliance with employment regulations while allowing flexibility in time management.

We also have budget-friendly bundles featuring this template:

What is a Time Off In Lieu (TOIL) Accrual and Usage policy?

The Time Off In Lieu (TOIL) Accrual and Usage Policy is a structured guideline that governs the accrual and utilisation of compensated time off in lieu of overtime worked by employees. It outlines the process of accruing TOIL hours based on overtime worked and defines the rules for requesting and utilising these accrued hours as time off. This policy ensures fairness, transparency, and compliance with legal regulations, providing a clear framework for both employees and employers to manage compensatory time off.

By implementing the TOIL Accrual and Usage Policy, organisations can effectively manage overtime hours by providing employees with an alternative to monetary compensation. This policy encourages work-life balance, supports employee well-being, and acknowledges the efforts of employees who work beyond regular hours. It fosters a positive work culture by allowing flexibility in scheduling and time management, contributing to higher morale and job satisfaction among employees while aligning with regulatory requirements and business objectives.

Ultimately, this policy serves as a beneficial tool for organisations to systematically track and administer compensatory time off, contributing to a healthier work environment and enhanced employee satisfaction. It ensures equitable treatment across the workforce, promotes productivity, and aligns the company's practices with legal standards governing overtime compensation.

Time Off In Lieu (TOIL) Accrual and Usage policy template
time off in lieu (toil) accrual and usage policy template

What legal and best practice aspects should employers be aware of?

  • Employment Rights Act 1996: Governs entitlement to rest periods and time off, which may include provisions for TOIL accrual and usage.

  • Working Time Regulations 1998: Sets out rules on working hours, rest breaks, and compensatory rest, which can impact TOIL accrual and usage.

  • Employment Contracts: Terms within individual employment contracts may specify arrangements for TOIL accrual, usage, and compensation.

  • Equality Act 2010: Requires fair and equal treatment regarding TOIL, ensuring no discrimination based on protected characteristics in the accrual or usage policy.

  • Custom and Practice: Past practices within the organisation may influence TOIL policies, particularly if these practices have been consistently applied and accepted.

Time Off In Lieu (TOIL) Accrual and Usage Policy


Overview

[Company Name] acknowledges the commitment and dedication of its employees and provides the opportunity for Time Off In Lieu (TOIL) as recognition for additional hours worked beyond the regular work schedule. This policy outlines the guidelines for the accrual and usage of TOIL.

Scope

TOIL accrual is available to [specify eligible employees, e.g., full-time, part-time, specific departments, etc.].

General Principles

Accrual Rate

  • Employees will accrue TOIL at a rate of [specify rate, e.g., 1.5x hours worked].
  • Accrual is based on hours worked beyond the regular work schedule and is calculated in accordance with [company's time-tracking system].

Accumulation Limits

  • There may be a maximum limit of TOIL hours that can be accrued by an employee. This limit is set at [specify limit, if applicable].
  • Once the maximum limit is reached, employees must utilise accrued TOIL hours before additional accrual is possible.

Usage of TOIL

  • Employees can utilise accrued TOIL hours with prior approval from their manager and HR.
  • Requests for TOIL should be submitted through the company's designated [specify the method, e.g., form, system, etc.].

Recording and Tracking

  • Employees are responsible for accurately recording their extra hours worked and TOIL taken through the [specify time-tracking system].

Expiry of TOIL

  • Accrued TOIL hours must be utilised within [specify timeframe, e.g., six months] from the date of accrual. Unused TOIL hours will expire after this period.

Exceptions

  • Any exceptions to this policy must be approved by [specify the authority, e.g., HR Director].

This policy [does not] form[s] part of your terms and conditions of employment.

Version: [1.0]

Issue date: [date]

Author: [name, job title]

Related articles

Why buy our Time Off In Lieu (TOIL) Accrual and Usage policy template?
  • You save time and effort with a professionally written, editable HR document that is tailored to meet best practice.
  • You ensure compliance with applicable ACAS Codes of Conduct and other legal requirements.
  • You are notified by email whenever this template or its supporting resources are updated.
  • You enjoy 12 months of unlimited access with no hidden fees or extra costs.
  • You unlock a 25% discount on all future purchases or renewals of our libraries, toolkits, and templates.

What do our customers say about us?

I have been using the service now for around 6 months and it has been really useful in developing and updating polices and processes.

- Jamie Allan, Armstrong Craven ★★★★★

Armstrong Craven logo

Read full review on Google

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...

- Emma Hunt ★★★★★

Read full review on Google

Great value and the site contains an extensive library of essential HR documents. I access the site probably once a week...

- Laura Alliss-Etty ★★★★★

Read full review on Google

A great source of information and advice. I can highly recommend hrdocbox.

- Georgina Loom, The Hygiene Bank

The Hygiene Bank logo

HRDocBox is a great resource. It is incredibly good value, providing a large selection of HR guidance materials as well as...

- Emma Beauchamp ★★★★★

Read full review on Google

Supporting Menopausal Employees and Avoiding Legal Risk
Thu, 22 Feb 24

Supporting Menopausal Employees and Avoiding Legal Risk

Guidance for Employers

The recent announcement from the Equality and Human Rights Commission (EHRC) clarifying the legal obligations surrounding menopause in the workplace has sparked important conversations...