Jury Service policy template
Supporting information
Our Jury Service Policy Template ensures clarity and fairness in managing employee obligations and rights during jury service.
Jury Service policy
Overview
The purpose of this policy is to outline the procedures and guidelines for employees who are summoned for jury duty service
Scope
This policy applies to all employees of [Company Name] who are summoned for jury service.
General principles
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Employees summoned for jury servicemust notify their immediate supervisor as soon as they receive the summons.
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Upon receiving the notification, the employee must provide a copy of the summons to the HR department for documentation purposes.
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[Company Name] supports employees fulfilling their civic duty and where practical will support time off to serve on a jury.
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Employees will be granted [unpaid] leave for the duration of their jury service. [During this time, they will receive their regular salary or wages. | Employees shoudl submit a certificate of Loss of Earnings or Benefit form to HR for completion.]
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Employees are expected to keep their supervisor informed of their expected duration of jury service and any updates they receive from the court.
Responsibilities
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Employees: It is the responsibility of employees to promptly notify their supervisor and HR department upon receiving a jury duty summons and to provide necessary documentation.
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Supervisors: Supervisors are responsible for ensuring that employees are supported to have time off for jury duty and that their workload is appropriately managed in their absence.
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HR Department: The HR department is responsible for maintaining records of employees' jury duty service and ensuring compliance with this policy.
Approval
This policy is approved by [Insert Name of Senior Management or HR Director].
Protected before purchase.
Protected before purchase.
This policy [does not] form[s] part of your terms and conditions of employment.
Version: [1.0]
Issue date: [date]
Author: [name, job title]
What is this for?
The Jury Service Policy outlines the procedures and responsibilities for employees required to serve on a jury. It provides clarity on the rights and obligations of both the employer and the employee during this period, ensuring compliance with legal requirements and maintaining a fair and supportive work environment.
This policy helps employees understand their entitlements, such as paid time off for jury duty, while also outlining the process for notifying the employer and providing necessary documentation.
By establishing clear guidelines, the policy facilitates smooth communication and coordination between the employee, employer, and the court system, ultimately contributing to the effective management of jury service within the workplace.
Employment law compliance
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Legal Obligation: Employers must allow employees time off to attend jury service when summoned as it is a legal obligation for individuals to serve on a jury when called upon.
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Employment Rights: Employees have the statutory right to take time off work for jury service without facing dismissal, disciplinary action, or detrimental treatment from their employer.
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Statutory Protection: The Employment Rights Act 1996 provides statutory protection to employees against unfair dismissal or detriment for attending jury service.
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Communication: Employers should maintain open communication with employees who are summoned for jury service to ensure smooth coordination of work arrangements during their absence.
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Replacement or Cover: Employers may need to make temporary arrangements to cover the workload of employees serving on jury duty, such as assigning tasks to other employees or hiring temporary staff.
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Penalties for Non-Compliance: Failure to comply with legal obligations regarding jury service can result in penalties for employers, including fines and legal action for unfair treatment of employees.
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Public Interest: Supporting employees in fulfilling their civic duty by serving on a jury contributes to upholding the principles of justice and the rule of law, which are in the public interest.
