Time Off In Lieu (TOIL) Request form template
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Our Time Off In Lieu (TOIL) Request Form Template enables employees to formally request time off in lieu, specifying details such as worked hours, streamlining the request process.
- 1 page / 172 words.
- Last updated 10/02/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Time Off In Lieu (TOIL) Request form
Employee Information
| Employee Name: | |
| Department: |
TOIL Request Details
| Date(s) of Extra Hours Worked: | |
| Total Extra Hours Worked: | |
| Reason for Additional Hours: |
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The Time Off In Lieu (TOIL) Request Form is a structured document designed to facilitate the formal request process for employees seeking to utilise accrued compensatory time off in lieu of overtime worked. It provides a standardised format for employees to detail their accrued TOIL hours, specify the requested time off, and seek approval from their supervisors or HR department. This form ensures a clear and documented process for employees to utilise their earned TOIL hours while maintaining compliance with company policies and procedures.
By utilising the TOIL Request Form, employees can efficiently communicate their TOIL accruals and manage their work-life balance effectively. It offers a straightforward mechanism to request and schedule time off, enabling employees to utilise their earned compensatory hours without disrupting workflow or compromising productivity. Additionally, the form streamlines the approval process, ensuring that supervisors or HR personnel can assess and manage TOIL requests consistently and fairly across the organisation.
In summary, the TOIL Request Form serves as a practical tool to formalise the process of requesting and approving time off in lieu of overtime worked. It empowers employees to manage their accrued TOIL hours efficiently while enabling employers to maintain operational continuity and compliance with company policies regarding compensatory time off.
It is usually delivered to the Employer / HR by the Employee.
It should be actioned as and when required.
Compliance
Compliance
This Time Off In Lieu (TOIL) Request form template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: Provides the legal framework for employees to request rest periods and time off, potentially encompassing TOIL requests.
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Working Time Regulations 1998: Specifies rules on working hours, rest breaks, and compensatory rest, likely impacting TOIL request processes.
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Equality Act 2010: Ensures fair treatment in the TOIL request process, preventing discrimination based on protected characteristics.
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Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data in compliance with data protection principles within the TOIL request form.
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Employment Contracts: Provisions within individual employment contracts may influence TOIL request procedures and conditions.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Time Off In Lieu (TOIL) Request form template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
