Used if an employee has requested annual or other special unpaid leave, has had their request declined for legitimate business reasons but has stated that they intend to take the period of leave anyway.
This letter is recommended to be issued to the employee before the period of intended unauthorised absence begins.
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
INTENDED UNAUTHORISED ABSENCE
As you know, you requested [annual/special unpaid] leave from [date] to [date]. You will be aware that the Company declined your request because [give reasons].
It has now come to our attention that you have indicated to [name(s)] that you intend to take leave anyway between the above dates, regardless of the fact that this has clearly not been authorised. In the circumstances, we must advise you that not only will you not be paid for this leave but also that it will constitute unauthorised absence. Unauthorised absence is a serious disciplinary offence amounting to potential gross misconduct. As such, we must warn you
The full Intended unauthorised absence letter template will be available once purchased.
Reviewed 1 May 2022