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Intended unauthorised absence letter template

£ 15

Used if an employee has requested annual or other special unpaid leave, has had their request declined for legitimate business reasons but has stated that they intend to take the period of leave anyway.

This letter is recommended to be issued to the employee before the period of intended unauthorised absence begins.

Reading time icon
How long to understand and prepare this letter?
5 mins
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intended unauthorised absence letter template

What is an Intended unauthorised absence letter?

The purpose of this Intended unauthorised absence letter template is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.

By using our Intended unauthorised absence letter template, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.

Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

Intended unauthorised absence [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Intended unauthorised absence

As you know, you requested [annual/special unpaid] leave from [date] to [date]. You will be aware that the Company declined your request because [give reasons].

It has now come to our attention that you have indicated to [name(s)] that you intend to take leave anyway between the above dates, regardless of the fact that this has clearly not been authorised. In the circumstances, we must advise you that not only will you not be paid for this leave but also that it will constitute unauthorised absence. Unauthorised absence is a serious disciplinary offence amounting to potential gross misconduct. As such, we must warn you that if you do take this period of leave, you will be subject to disciplinary action upon your return and the outcome of a disciplinary hearing could result in your summary dismissal from employment.

We do hope that you will now reconsider your position accordingly.

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Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

Why buy our Intended unauthorised absence letter template?

  • It's easily editable and implementable, saving you time and money
  • It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
  • You will maintain compliance with ACAS guidelines, legislation, and industry best practices
What other advantages does buying from offer?
  • Email notifications for any updates made to this template or its accompanying materials
  • 12 months of unrestricted access without any additional costs (any update in that period is free to you)
  • A 25% discount on all library, toolkit, and template purchases/renewals

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