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A formal intended unauthorised absence letter template to address potential no-shows and set clear expectations with employees.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Intended unauthorised absence
As you know, you requested [annual/special unpaid] leave from [date] to [date]. You will be aware that the Company declined your request because [give reasons].
It has now come to our attention that you have indicated that you intend to take leave anyway between
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For more value, this is also found in our Full library and Absence and attendance templates toolkit
This Intended Unauthorised Absence Letter template helps employers respond when an employee notifies of an absence that is not authorised under company policy.
It sets out why the absence is not approved, explains the impact on the business, and confirms expectations for attendance and conduct going forward.
Using this template promotes fairness, ensures consistent communication, and reduces disputes while supporting professional absence management.
This letter is recommended to be issued to the employee before the period of intended unauthorised absence begins.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Yes, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Intended unauthorised absence letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI-generated templates can be useful as a starting point, but they may not reflect current UK employment legislation, your organisation's specific circumstances, or the wider HR process. This professionally drafted template has been prepared using current UK employment law and HR best practice, helping reduce the need for significant amendments.
Absence and attendance toolkit
30 templates
£34.90
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