Intended unauthorised absence letter template
Value bundles that include this:
Used if an employee has requested annual or other special unpaid leave, has had their request declined for legitimate business reasons but has stated that they intend to take the period of leave anyway.
This letter is recommended to be issued to the employee before the period of intended unauthorised absence begins.
Additional implementation support:
Why this letter is necessary
This Intended unauthorised absence letter template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
Specifications
5 mins
148 words, 1 page A4
1 July 2024
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Intended unauthorised absence
As you know, you requested [annual/special unpaid] leave from [date] to [date]. You will be aware that the Company declined your request because [give reasons].
It has now come to our attention that you have indicated to [name(s)] that you intend to take leave anyway between the above dates, regardless of the fact that this has clearly not been authorised. In the circumstances, we must advise you that not only will you not be paid for this leave but also that it will constitute unauthorised absence. Unauthorised absence is a serious disciplinary offence amounting to potential gross misconduct. As such, we must warn you that if you do take this period of leave, you will be subject to disciplinary action upon your return and the outcome of a disciplinary hearing could result in your summary dismissal from employment.
We do hope that you will now reconsider your position accordingly.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
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