Intended unauthorised absence letter template

Intended unauthorised absence letter template cover image
Intended unauthorised absence
Template
Intended unauthorised absence letter template cover image
£15

A formal intended unauthorised absence letter template to address potential no-shows and set clear expectations with employees.

  • 1 page / 148 words
  • Instantly download as Word / PDF / plain text
  • Suitable globally (check local legislation)

Save 30 mins drafting time, and reduce your risk.

Intended unauthorised absence letter

[Sender name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

Intended unauthorised absence

As you know, you requested [annual/special unpaid] leave from [date] to [date]. You will be aware that the Company declined your request because [give reasons].

It has now come to our attention that you have indicated to [name(s)] that you intend to take leave anyway

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This Intended Unauthorised Absence Letter template helps employers respond when an employee notifies of an absence that is not authorised under company policy.

It sets out why the absence is not approved, explains the impact on the business, and confirms expectations for attendance and conduct going forward.

Using this template promotes fairness, ensures consistent communication, and reduces disputes while supporting professional absence management.

This letter is recommended to be issued to the employee before the period of intended unauthorised absence begins.

Direction:
Issued from Employer (you) to Employee

Extended guidance

Frequently Asked Questions

  1. Can I use this Intended unauthorised absence letter template for small businesses?

    Yes. The Intended unauthorised absence letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.

  2. Is this Intended unauthorised absence letter template compliant with 2025 UK employment law?

    Absolutely. All templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.

  3. Can I customise this Intended unauthorised absence letter template for my organisation?

    Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.

  4. Do I get instant access to the Intended unauthorised absence letter template?

    Yes. Once purchased, you'll be able to download the Intended unauthorised absence letter template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.

  5. What if I need a full HR toolkit, not just the Intended unauthorised absence letter template?

    If you're looking for broader support, we also offer toolkits and library bundles that include the Intended unauthorised absence letter template along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need a complete HR library.