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Our Deferral of Jury Service Request Letter Template eases the burden of jury service, enabling employees to manage work commitments effectively.
Use this model letter to write to the court in support of an employee's application for the deferral of jury service where the reasons for the application are work related.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Request for deferral of Jury Service
As [name of employee's employer, we are writing in support of their application to [have their jury service deferred to a later date] OR [be excused from jury service].
We have seen a copy of their Jury Summons and we note that their jury service is scheduled to start on [date] and is likely to last for up to [number - usually two] weeks.
At this time, [name]'s current work commitments are such that their absence from the workplace would cause undue hardship and potentially substantial harm to the business. In particular (specify reason from list below, providing further detail as necessary):
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For more value, this is also found in our Full library and Absence and attendance templates toolkit
The purpose of the Deferral of Jury Service Request Letter Template is to allow an employee to formally request a deferral of their jury service to a later date.
Jury service is a civic duty, but it can create challenges for individuals who have work commitments that cannot be easily rescheduled. The template provides a formal and professional way for employees to request a postponement of their jury duty, allowing them to manage their work responsibilities and personal commitments more effectively.
Use these best practice actions, recommended timescales and process stages to understand when and how the Deferral of jury service request letter should be used, helping ensure each step is handled consistently and appropriately documented.
Employees who have been summoned for jury service can apply to be excused or to have the service deferred in certain circumstances.
A Company cannot apply for deferral on the employee's behalf, but it can write a letter supporting the employee's application, for example if their absence would cause difficulty to the organisation.
Employment Rights Act 1996: Employees have the right to request time off for certain public duties, including jury service.
Jury Act 1974: This legislation governs the rules and procedures for jury service in the UK.
Equality Act 2010: Employers must ensure that they do not discriminate against employees based on their jury service obligations.
Working Time Regulations 1998: Employees' working hours and rest breaks may need to be adjusted to accommodate jury service.
The Civil Procedure Rules: This sets out the legal procedures for requesting deferral or exemption from jury service.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Deferral of jury service request letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing absence and attendance processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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