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View full libraryOur Fit Note Second Request Letter Template helps efficiently address unsubmitted fit notes, ensuring timely completion.
If you have an employee who has been absent for more than 7 days but has not responded to a request for them to return a fit note to you, issue this second model letter template.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Fit note reminder - second request
According to our records, you [have been/were] away from work due to [sickness/injury] [since [date]/from [date] to [date]. As you know, the first seven days of illness leave can be self certified, but all absences that extend more than seven calendar days must be supported by a doctor's medical certificate, i.e. a 'statement of fitness for work'.
We previously requested that you produce a doctor's statement of fitness for
Need the complete Sick management process?
Explore the Sick management templates toolkitUse these best practice actions, recommended timescales and process stages to understand when and how the Fit note second request letter should be used, helping ensure each step is handled consistently and appropriately documented.
Our Fit Note Second Request Letter is a formal document designed to remind employees about the submission of their fit notes. It serves as a gentle and proactive communication to remind employees to provide necessary medical documentation to support their absence. The letter helps maintain efficient record-keeping and compliance with medical certification requirements.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Fit note second request letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Our Fit Note First Request Letter Template streamlines the process of requesting a fit note from an employee, ensuring compliance with UK employment regulations.
Use this model disciplinary policy to help and encourage employees to improve, achieve and maintain standards of conduct, attendance and job performance.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Fit note second request letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing sick management processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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