Termination of employment (long term sick) letter template

£ 15

Our Termination of Employment (Long-Term Sick) Letter template communicates the termination due to extended sickness, maintaining professionalism and clarity in the process.

Reading time icon
Time to read / prep / use
5 mins
Document specs icon
Document specs
187 words, 1 page
Date last reviewed icon
Date last reviewed
1 June 2024
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termination of employment (long term sick) letter template

What is this letter for?

This letter template serves the purpose of communicating the termination of employment due to prolonged illness or incapacity. It outlines the decision, relevant dates, and provides essential information about entitlements and next steps. The letter aims to ensure clarity, compliance with legal requirements, and a respectful conclusion to the employment relationship in cases of extended sickness absence.

This action should only be taken once all other options have been explored, medical information has been sought (via Occupational Health and/or the employees GP), and medical assessments support this outcome.

Best practice timescale for this to be issued
When should this letter be used?
Only once all other options have been explored, medical information has been sought (via Occupational Health and/or the employees GP), and medical assessments support this outcome
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

What communication / process sequence is this part of?

Previous step
Absence review meeting script

Our Absence Review Meeting Script Template facilitates constructive discussions, identifying causes and solutions for improved attendance.

This step
Termination of employment (long term sick) letter template
Next step
Dismissal appeal letter template

If you wish to appeal against your dismissal, send this model letter template to your previous employer.

Termination of employment (long term sick)

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Termination of Employment

I refer to our meeting at your home on [date].

I was very sorry to hear that your condition has not improved and that it is unlikely that you will be able to resume working.

As we discussed, there is little we can do to assist your return to work and our medical adviser has reported that you are not likely to be well enough to return to to your current job for some time, if at all. We have tried to find some alternative suitable work for you but unfortunately there is nothing we can offer you because [explain reasons].

I regret that I have no alternative other than to give you notice to terminate your employment with the Company with effect from [date].

You are entitled to full pay for the period of your notice plus accrued holiday pay. I shall arrange for these sums to be paid to you, and for your P45 to be sent to you as soon as possible.

if your health does improve in the future to enable you to resume working, I would be pleased to discuss re-employing you.

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Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

Why buy our Termination of employment (long term sick) letter template?

Our content:

Is easy to edit and execute, with comprehensive implementation guidance.
Is designed by accredited, experienced HR practitioners.
Maintains your compliance with ACAS guidelines, legislation, and industry best practices.
Includes 12 months access to your purchase, with email alerts if updated or expanded.

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