Application acknowledgement letter template
An Application Acknowledgement Letter confirms receipt of a job application, expresses appreciation, and sets expectations for further communication.
- 1 page / 143 words.
- Last updated 05/07/2023.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Application acknowledgement letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Re: [insert job title]
I am writing to acknowledge receipt of your recent job application for the [Position Name] role at our organisation. Thank you for expressing your interest in joining our team!
We appreciate the time and effort you took to submit your application, and we
You're currently viewing a limited preview. For instant full access, purchase this item or a parent bundle.
The purpose of an Application Acknowledgement Letter is to confirm receipt of a job application, express gratitude for the applicant's interest, and provide an initial response timeline. It assures applicants that their application has been received and is being considered, creating a positive impression of the organization.
This letter serves to confirm that the employer has received the application and is in the process of reviewing it.
The letter typically includes information such as the position applied for, the date the application was received, and any other pertinent details. It may also thank the applicant for their interest in the position and express the employer's enthusiasm for the possibility of working together.
In addition to confirming receipt of the application, a job application acknowledgement letter may also provide the applicant with an estimated timeline for the hiring process and any next steps, such as scheduling an interview or requesting additional information.
Sending a job application acknowledgement letter can help to establish a positive relationship with the applicant and maintain open communication throughout the hiring process. It can also help to reduce any anxiety or uncertainty the applicant may have about the status of their application.
It is usually delivered to the Candidate by the Employer / HR.
It should be actioned as soon as reasonably practical after an application has been received.
Compliance
Compliance
This Application acknowledgement letter template incorporates relevant UK laws and HR standards, including those listed below:
- Equality Act 2010: Ensures that applicants are treated fairly and without discrimination during the application process based on protected characteristics such as age, gender, race, disability, religion, and sexual orientation.
- Data Protection Act 2018: Requires organisations to handle and process applicant data securely and in accordance with data protection principles, ensuring confidentiality and compliance with privacy laws.
- Employment Rights Act 1996: Imposes a duty on employers to provide written terms and conditions of employment, which may include acknowledgment of job applications as part of the recruitment process.
- General Data Protection Regulation (GDPR): Provides guidelines for the lawful processing of personal data, requiring organisations to obtain explicit consent from applicants for storing and processing their personal information.
- Human Rights Act 1998: Protects the right to privacy and a fair and just recruitment process, ensuring that applicants are treated with dignity and respect throughout the application process.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the Application acknowledgement letter template, to understand the workflow.
Job application form
If you are recruiting into your organisation, this model job application form template will help you to review candidates consistently and effectively.
Rejection before interview letter
Use this model rejection before interview letter to inform candidates that they have not been selected for interview, with text to describe the reason(s) for that decision.
Frequently Asked Questions
Frequently Asked Questions
-
Can I use this template in my small business?
Yes. The Application acknowledgement letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
-
Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
-
Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
-
Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
-
What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
