Application or interview feedback (unsuccessful) letter template

An application or interview feedback (unsuccessful) letter is sent to a job applicant who has been unsuccessful in their job application or interview. The purpose of this letter is to provide constructive feedback to the applicant about why they were not successful, as well as to thank them for their interest in the position and to encourage them to apply for other opportunities in the future.

The feedback should be specific, honest, and constructive, highlighting areas where the applicant performed well and areas where they could improve in the future. The letter should also be written in a professional and courteous tone, expressing appreciation for the time and effort the applicant put into the application or interview process.

It is important to note that feedback should only be provided if the applicant has requested it or if it is part of the company's standard hiring process. Some applicants may not want feedback, and it is important to respect their wishes in this regard.

• Equality Act 2010: Ensures that applicants are treated fairly and without discrimination during the application process based on protected characteristics such as age, gender, race, disability, religion, and sexual orientation.
• Data Protection Act 2018: Requires organisations to handle and process applicant data securely and in accordance with data protection principles, ensuring confidentiality and compliance with privacy laws.
• Employment Rights Act 1996: Imposes a duty on employers to provide written terms and conditions of employment, which may include acknowledgment of job applications as part of the recruitment process.
• General Data Protection Regulation (GDPR): Provides guidelines for the lawful processing of personal data, requiring organisations to obtain explicit consent from applicants for storing and processing their personal information.
• Human Rights Act 1998: Protects the right to privacy and a fair and just recruitment process, ensuring that applicants are treated with dignity and respect throughout the application process.