Policies, contracts, letters, guidance and HR support tools for UK employers.
View full library
Our Interview Invitation Letter template formally invites candidates to interview, providing essential details and promoting professionalism in the hiring process.
Sending an interview invitation letter/email to candidates is important, and it needs to be optimised to increase response rate. Give candidates suggestions of some available dates and times that work for you.
The document also includes a number of optional paragraphs such as travelling expenses.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Re: [insert job title]
I am delighted to inform you that we have shortlisted your application for the [Position] role at [Company Name]. We were impressed with your skills and experience, and we believe that you would be a great fit for our team.
We would like to invite you to attend an interview at our office located at [Address], on [Date] at [Time]. The interview is expected to last approximately [Duration] and will consist of [Interview Format].
In compliance with UK employment law, we must confirm that you have the right to work in the UK. Therefore, please
To view in full, make a purchase
For more value, this is also found in our Full library and Job interview templates toolkit
An interview invitation letter is sent to a candidate who has applied for a job, inviting them to attend an interview. It typically includes details such as the date, time, location, and format of the interview, as well as any instructions or requirements for the candidate.
The purpose of an interview invitation letter is to formally invite the candidate to participate in the next stage of the recruitment process, and to provide them with all the information they need to prepare for the interview. The letter may also include additional information about the job and the company, such as the job description and company background, to help the candidate better understand the role and the organisation.
Interview invitation letters can be sent by email or by post, and may be accompanied by additional forms or documents, such as an application form or a pre-interview questionnaire. The letter should be clear, concise, and professional, and should provide the candidate with a positive impression of the employer and the recruitment process.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Interview invitation letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
An Application Acknowledgement Letter confirms receipt of a job application, expresses appreciation, and sets expectations for further communication.
Our Interview Record Form Template ensures comprehensive documentation, aiding in fair and transparent hiring decisions.
There are several UK employment law considerations that an employer should make when designing an interview invitation letter, including:
Equality Act: The employer should ensure that the invitation letter does not discriminate against any potential applicants based on any protected characteristics, such as age, disability, gender, race, religion, or sexual orientation. The letter should be designed to be accessible and easy to understand for all potential applicants.
Reasonable adjustments: If a candidate has a disability, the employer should consider making reasonable adjustments to the interview process and communicate this in the invitation letter. This could include providing additional time for the interview or offering an alternative interview format.
Data Protection: The employer must comply with data protection laws, including the General Data Protection Regulation (GDPR), when collecting, storing, and processing personal data about potential applicants. The employer should obtain the applicant's consent to collect and process their personal data and ensure that it is only used for legitimate business purposes.
Interview and Selection Process: The invitation letter should provide clear information about the interview and selection process, including the dates, times, and locations of any interviews and the selection criteria that will be used to assess applicants. The employer should ensure that the selection process is fair and consistent, and that all candidates are treated equally.
Nationality and Immigration: The invitation letter should include a statement confirming that the applicant must have the right to work in the UK. The employer should also state whether sponsorship or visa assistance is available for eligible applicants.
Health and Safety: The invitation letter should include any information or instructions related to health and safety for the interview, such as any COVID-19 precautions that will be taken during the interview process.
Confirmation of Attendance: The employer should request confirmation of attendance from the candidate, to ensure that the interview schedule can be managed effectively and to reduce the risk of no-shows. The letter should include contact details for the candidate to confirm their attendance.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Interview invitation letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing job interview processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
Job interview toolkit
29 templates
£34.90
Whether you employ 5 people or 50, hrdocbox gives you the structure, documents and expertise needed to manage employees professionally and legally.
Professionally written and fully compliant with UK employment law
Access a free contract template instantly - or save 10% on any document today.
Use this code at checkout for 10% off anything!
Includes instant download, updates, and full access to your HR templates.
Recruitment library
130 templates
Full library
776 templates