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Our Interview Record Form Template ensures comprehensive documentation, aiding in fair and transparent hiring decisions.
It is vital to maintain interview records should a decision be challenged by a candidate, so having this completed is important.
This form allows questions to be specified in advance of a job interview, and for record the answers given using a simple scoring system to aid decision-making. It also includes some guidance notes.
This form should be completed for each candidate. This information, together with the original application forms/CV and any shortlist records will be retained by the HR department for 6 months.
| Post title: | |
| [Post ref:] | |
| Department: | |
| Name of candidate: | |
| Date of interview: |
You may find it useful to list your criteria in the same order as that detailed in the Person Specification.
RATING
3 = Very good
2 = Good
1 = Average
0 = Not demonstrated
| Criteria | Questions | Response notes | Rating |
Guidance Notes for recording your decisions
Once
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The Interview Record Form Template is a structured tool designed to facilitate the documentation of key information gathered during job interviews. It includes sections for recording candidate details, interview questions and responses, assessment criteria, and overall impressions.
This template serves as a valuable resource for interviewers and hiring teams, ensuring consistency in the evaluation process and enabling comprehensive review and comparison of candidate performances. By providing a standardized format for documenting interview outcomes, it supports informed decision-making and enhances the efficiency and effectiveness of the recruitment process.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Interview record form, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Our Guide to Interviewing Standards offers comprehensive guidelines, ensuring consistency and fairness in candidate assessments while enhancing hiring quality.
Our Candidate Shortlist Record Form template documents the shortlisting process, ensuring consistency and transparency in candidate selection during recruitment.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Interview record form template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing job interview processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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