Volunteering policy template

£ 20

Our Volunteering Policy Template provides guidelines for employees engaging in volunteer activities, ensuring alignment with company values and legal requirements, promoting community engagement.

Reading time icon
Time to read / prep / use
5 mins
Document specs icon
Document specs
374 words, 2 pages
Date last reviewed icon
Date last reviewed
1 June 2024
Get a value bundle that includes our Volunteering policy template

Complete package
641 templates, our full range
£ 229
Handbook library
117 templates, to support a wide range of handbook events
£ 99
Contract policies
6 policies
£ 35
volunteering policy template

What is this policy for?

A volunteering policy is a document that outlines an organisation's approach to managing volunteers. The policy typically sets out the organisation's values and principles related to volunteering, as well as the procedures and guidelines for recruiting, managing, and supporting volunteers.

Overall, a volunteering policy is an important tool for managing volunteers and ensuring that they are properly recruited, trained, and supported. It can help to establish clear expectations and standards for volunteers, and provide guidance for staff members who work with them.

Best practice timescale for this to be issued
When should this policy be issued?
During onboarding / after changes / planned refresher
Issued by who, to whom
Who should issue this policy, and to whom?
Internally issued to appropriate recipients in your Company
Applicable legal jurisdictions
In which jurisdictions can this policy be used?
Great Britain & NI (United Kingdom), Worldwide



This volunteer policy is intended to provide guidance and support for our organisation's volunteers. We believe that volunteers are a valuable asset and we are committed to providing a positive and rewarding volunteer experience.


This policy is applicable to all employees of [Company].

General principles

The purpose of this policy is to provide guidelines and procedures for the recruitment, selection, training, and management of volunteers who provide services to our organisation.

Definition of a Volunteer

A volunteer is an individual who provides services to the organisation without compensation and without the expectation of employment.

Recruitment and Selection of Volunteers

The organization will recruit and select volunteers based on the following criteria:

  • Availability of opportunities that match the volunteer's interests and skills
  • Willingness to comply with the organisation's policies and procedures
  • Completion of the volunteer application and screening process, which may include a background check

Training and Orientation

Volunteers will receive training and orientation to help them perform their duties effectively and to ensure that they understand the organisation's policies and procedures. This may include:

  • An orientation to the organisation's mission, vision, and values
  • Training on specific tasks and responsibilities
  • Safety training
  • Review of policies and procedures

Responsibilities and Expectations

Volunteers are expected to:

  • Comply with the organisation's policies and procedures
  • Perform their duties to the best of their abilities
  • Maintain confidentiality of information obtained through their volunteer work
  • Report any concerns or problems to the appropriate staff member

Supervision and Management

Volunteers will be supervised and managed by a designated staff member who will:

  • Provide ongoing guidance and support
  • Monitor the volunteer's performance and progress
  • Address any concerns or problems that arise

Recognition and Appreciation

The organisation will provide recognition and appreciation to volunteers for their contributions. This may include:

  • Formal recognition programs
  • Certificates of appreciation
  • Opportunities to participate in organisation events and activities

Termination of Volunteer Services

The organisation may terminate a volunteer's services at any time for any reason. Volunteers may also choose to terminate their services at any time.

Liability and Insurance

The organisation will provide liability insurance for volunteers while they are performing their duties on behalf of the organisation.

🔒 To view this you will need to make a purchase.

🔒 To view this you will need to make a purchase.

This policy [does not] form[s] part of your terms and conditions of employment.

Version: [1.0]

Issue date: [date]

Author: [name, job title]

Why buy our Volunteering policy template?

Our content:

Is easy to edit and execute, with comprehensive implementation guidance.
Is designed by accredited, experienced HR practitioners.
Maintains your compliance with ACAS guidelines, legislation, and industry best practices.
Includes 12 months access to your purchase, with email alerts if updated or expanded.

Stop doing this:

Wasting money buying documents that don't meet best practice or legislation.
Wasting effort searching for free documents that lack implementation support.
Wasting time creating documents from scratch.

I have just renewed our membership for another year for HRdocbox. It's an extremely useful resource with a wide variety of documents and knowledge...
- Rachel Masing, ETM Group

I have been using the service now for around 6 months and it has been really useful in developing and updating polices and processes.
- Jamie Allan, Armstrong Craven

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...
- Emma Hunt

Great value and the site contains an extensive library of essential HR documents. I access the site probably once a week...
- Laura Alliss-Etty

HRDocBox is a great resource. It is incredibly good value, providing a large selection of HR guidance materials as well as...
- Emma Beauchamp