Use of Company equipment policy template

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Use of Company equipment policy

1 Overview

1.1 This policy outlines the terms and conditions governing the provision, use, care, and return of office equipment supplied by the Company to employees who work from home or away from Company premises.

2 Scope

2.1 This policy applies to all employees who are provided with office equipment for remote or off-site work. It sets out the responsibilities of employees regarding the use, maintenance, and return of such equipment.

3 General Principles

3.1 Provision of Office Equipment

3.1.1 To enable employees to work effectively from home or remotely, the Company may provide designated office equipment, which may include but is not limited to:

Computer hardware and software (e.g., laptops, desktops, monitors, accessories).
Printers, scanners, telephones, fax machines, and answering machines.
Mobile phones.
Office furniture such as desks, chairs, or filing cabinets.

The provision of office equipment is at the Company’s discretion and does not constitute a contractual entitlement. The Company reserves the right to withdraw the use of such equipment at

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Use

This Use of Company equipment policy template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.

Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.

Issue the Use of Company equipment policy template during onboarding / after changes / planned refresher.

Send it to appropriate internal recipients such as employees, workers, contractors etc. and request confirmation that is has been read and understood.

Frequently Asked Questions

Can I use this in my small business?

Yes. The Use of Company equipment policy template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.

Is it compliant with 2026 UK employment law?

Absolutely. As with the Use of Company equipment policy template, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.

Can I customise it for my organisation?

Yes, we highlight the areas of the Use of Company equipment policy template that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.

Do I get instant access to it?

Yes. Once purchased, you'll be able to download the Use of Company equipment policy template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.

What if I need more help, not just this template?

If you're looking for broader support, we also offer toolkits and library bundles that include the Use of Company equipment policy template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.

Why should I use this Use of Company equipment policy template, and not AI to generate it?

The risk of using a free AI-generated template 'without review' includes your legal exposure, missing context, and no awareness of the wider process, whereas purchasing the Use of Company equipment policy template from us mitigates that risk.