Use of Company equipment policy template
Our Use of Company Equipment Policy Template sets clear guidelines for employees on the proper usage of company-provided equipment, ensuring efficient operations and safeguarding company resources.
- 2 pages / 550 words.
- Last updated 20/09/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Use of Company equipment policy
1 Overview
1.1 This policy outlines the terms and conditions governing the provision, use, care, and return of office equipment supplied by the Company to employees who work from home or away from Company premises.
2 Scope
2.1 This policy applies to all employees who are provided with office equipment for remote or off-site work. It sets out the responsibilities of employees regarding the use, maintenance, and return of such equipment.
3 General Principles
3.1 Provision of Office Equipment
3.1.1 To enable employees to work effectively from home or remotely, the Company may provide designated office equipment, which may include but is not limited to:
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Computer hardware and software (e.g., laptops, desktops, monitors, accessories).
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Printers, scanners, telephones, fax machines, and answering machines.
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Mobile phones.
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Office furniture such as desks, chairs, or filing cabinets.
The provision of office equipment is at the Company’s discretion and does not constitute a contractual entitlement. The Company reserves the right to withdraw the use of such equipment at
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This Use of Company equipment policy template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
Send to appropriate internal recipients such as employees, workers, contractors etc. and request confirmation that is has been read and understood.
Issue during onboarding / after changes / planned refresher.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Use of Company equipment policy template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
