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Our Use of Company Equipment Policy Template sets clear guidelines for employees on the proper usage of company-provided equipment, ensuring efficient operations and safeguarding company resources.
1 Overview
1.1 This policy outlines the terms and conditions governing the provision, use, care, and return of office equipment supplied by the Company to employees who work from home or away from Company premises.
2 Scope
2.1 This policy applies to all employees who are provided with office equipment for remote or off-site work. It sets out the responsibilities of employees regarding the use, maintenance, and return of such equipment.
3 General Principles
3.1 Provision of Office Equipment
3.1.1 To enable employees to work effectively from home or remotely, the Company may provide designated office equipment, which may include but is not limited to:
Computer hardware and software (e.g., laptops, desktops, monitors, accessories).
Printers, scanners, telephones, fax machines, and answering machines.
Mobile phones.
Office furniture such as desks, chairs, or filing cabinets.
The provision of office equipment is at the Company’s discretion and does not constitute a contractual entitlement. The Company reserves the right to withdraw the use of such equipment at
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For more value, this is also found in our Full library and Conduct policy templates
This Use of Company equipment policy template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Use of Company equipment policy template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing conduct processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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