Sick pay policy template

£ 20

Our Sick Pay policy template outlines the terms and conditions for employees entitlement to sick leave and pay, providing clarity and consistency in managing absences due to illness while adhering to legal regulations and organisational standards.

This policy has three parts: an 'overview' that explains what it's about, 'scope' which details who it applies to, and 'general principles' that list the main rules it follows.

Why this policy is necessary

This Sick pay policy template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.

Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.

Specifications

Reading time icon
Time to read / prep / use
5 mins
Document specs icon
Word count / length
647 words, 2 pages A4
Date last reviewed icon
Date last reviewed
1 August 2024
sick pay policy template

Sick pay

Overview

[Company] recognises that employees may need to take time off work due to illness or injury. This policy outlines the sick pay provisions available to employees during periods of sickness absence.

Scope

This policy applies to all employees of [Company Name].

General Principles

While we aim to support employees during periods of sickness, it is important that absences are managed fairly and consistently. This policy provides options for sick pay based on different scenarios and lengths of service.

Notification of Absence

Employees must follow the company’s sickness absence reporting procedure as outlined in the Sick Absence Policy to be eligible for sick pay.

Supporting Evidence

Employees must provide appropriate certification to cover the entire period of their sickness absence, as specified in the Sick Absence Policy.

Statutory Sick Pay (SSP)

[Employees will receive SSP from the fourth consecutive day of sickness absence, provided they meet the eligibility criteria. 

Most employees have a right to statutory sick pay (SSP) as long as they earn more than the lower earnings level, and are not over state retirement age. SSP is not however payable for the first three qualifying days of absence. (A qualifying day is a day on which you are normally expected to work under your contract of employment).

There is a limit of 28 weeks SSP in any one period of sickness or linked periods. (Periods of sickness are said to be linked if the second period starts within eight weeks of the end of the first period.)

SSP is paid in the same way as ordinary pay and is liable to tax and National Insurance contributions.]

[Company Sick Pay

[Company] will pay SSP only.]

OR,

[Sick pay may be awarded at the discretion of management. This could be based on individual circumstances, such as the nature of the illness, the employee's overall attendance record, and their length of service.]

OR,

[Employees may receive company sick pay according to the following scale. The amounts listed are the maximum totals available within a rolling 12-month period:

Length of Service Company Sick Pay Entitlement
Less than 1 year SSP only
1 to 2 years Up to 5 days of full pay
2 to 5 years Up to 10 days of full pay
5 years and above Up to 15 days of full pay

After the allotted days of full pay are exhausted, employees will revert to SSP.]

Return to Work Interviews

Return to work interviews, as outlined in the Sick Absence Policy, will be conducted to ensure that employees are fit to return to work and to discuss any support that may be needed.

Long-Term and Frequent Sick Absence

Long-term and frequent sickness absence will be managed in accordance with the Sick Absence Policy. This includes possible medical examinations and assessments to determine the employee's fitness for work.

Absence Review Thresholds

The company will monitor sickness absence and apply absence review thresholds as detailed in the Sick Absence Policy. Employees exceeding these thresholds may be subject to review meetings and further action as necessary.

Company Sick Pay Adjustments

The company reserves the right to withhold sick pay in cases where the sickness absence reporting procedure has not been followed, or where there is reason to doubt the validity of the sickness claim. In such cases, the company may request a medical examination by a doctor selected by it.

Payments of sick pay may be terminated, suspended or reduced if an employee fails to notify the Company of relevant facts, or if their absence or continued absence is due to their taking an unwarranted risk (in or out of work), conducting themselves in a way that prejudices their recovery, abusing alcohol or drugs or other substances, or recklessly endangering the health and safety at work of themselves and others.

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This policy [does not] form[s] part of your terms and conditions of employment.

Version: [1.0]

Issue date: [date]

Author: [name, job title]

Why choose our Sick pay policy template?

Our content:

Is easy to edit and execute, with comprehensive implementation guidance.
Is designed by accredited, experienced HR practitioners.
Maintains your compliance with ACAS guidelines, legislation, and industry best practices.
Includes 12 months access to your purchase, with email alerts if updated or expanded.

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