Conduct whilst on company business policy template
Use this model conduct while on company business policy to set out rules on how employees are expected to behave whilst entertaining, or when on company business.
The policy provides guidance on any repurcussions in the event of poor conduct occurring, such as inappropriate behaviour or harassment.
- 2 pages / 389 words.
- Last updated 31/01/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Conduct whilst on company business policy
1 Overview
1.1 This policy sets out rules on how employees are expected to behave whilst entertaining/on company business.
2 Scope
2.1 This policy is applicable to all employees of [company name].
3 General principles
3.1 As a general rule, what employees do after normal working hours and off Company premises is a personal matter and does not directly concern the Company. However, there are some exceptions to this rule.
3.2 The Company will become involved where incidents occur:
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at office parties, office drinks events or other work-related social occasions or gatherings, whether organised by the Company or by employees themselves
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at social occasions or gatherings organised by the Company's customers or clients where the employee has been invited in their capacity as an
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A Conduct whilst on company business policy is a set of guidelines and procedures that outline an organisation's expectations for employee behaviour when representing the company on business-related activities, such as travel, meetings, or events. The policy is designed to ensure that employees behave in a professional, respectful, and ethical manner while representing the company.
The policy typically includes guidelines on a range of issues, including:
- Conducting oneself in a manner that is consistent with the company's values and mission.
- Dress code and grooming standards when representing the company.
- Appropriate behaviour in social situations, such as meals or networking events.
- Use of company resources, such as expense accounts, company credit cards, or electronic devices.
- Compliance with laws and regulations related to business activities, such as anti-bribery laws or export controls.
The policy may also outline the consequences for employees who violate the policy, which may include disciplinary action or termination of employment. In addition, the policy may provide guidance on how employees can report incidents of inappropriate behaviour or violations of the policy.
Overall, a Conduct whilst on company business policy is an important tool for ensuring that employees represent the company in a professional and ethical manner, and can help to maintain the company's reputation and relationships with customers, partners, and other stakeholders.
Send to appropriate internal recipients such as employees, workers, contractors etc. and request confirmation that is has been read and understood.
Issue during onboarding / after changes / planned refresher.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Conduct whilst on company business policy template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
