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Equity policy template

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Our Equity Policy template fosters fairness, inclusivity, and equal opportunities for all employees, ensuring a supportive and diverse work environment.

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How long to understand and prepare this policy?
10 mins
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equity policy template

What is an Equity policy?

The Equity Policy outlines the commitment of an organisation to promoting fairness, diversity, and inclusion in all aspects of its operations.

It sets forth principles and guidelines aimed at eliminating discrimination, bias, and barriers to equal opportunities within the workplace. By establishing clear expectations and standards, the policy ensures that all employees are treated fairly and respectfully, regardless of their background, identity, or characteristics.

Moreover, the Equity Policy serves as a framework for creating a supportive and inclusive work environment where every individual feels valued, respected, and empowered to contribute their unique perspectives and talents. It provides guidance on promoting diversity and embracing differences while fostering a culture of respect, collaboration, and equal access to opportunities for personal and professional growth. Through the implementation of this policy, organisations can cultivate a diverse and inclusive workforce that drives innovation, creativity, and sustainable business success.

Best practice timescale for this to be issued
When should this policy be issued?
During onboarding / after changes / planned refresher
Issued by who, to whom
Who should issue this policy, and to whom?
Internally issued to appropriate recipients in your Company
Applicable legal jurisdictions
In which jurisdictions can this policy be used?
Great Britain & NI (United Kingdom), Worldwide
United Kingdom
  • Equality Act 2010: Mandates organisations to prevent discrimination and promote equality, encompassing various protected characteristics.

  • Data Protection Act 2018 (incorporating GDPR): Requires handling personal data within the equity policy in compliance with data protection regulations.

  • Corporate Governance Code: Encourages companies to adopt equitable practices, fostering diversity and inclusion within corporate governance structures.

  • Acas Code of Practice on Equal Opportunities: Provides guidance on implementing equal opportunity policies and practices within the workplace.

  • Best Practice: Inclusive Culture Promotion: Encourage a culture that values diversity and promotes equity, fostering an inclusive environment for all employees.

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Other territories

Refer to your local employment legislation / labor laws to support the execution of the template. Review the wording for local accuracy.



At [Your Company Name], we are committed to fostering a diverse, equitable, and inclusive workplace where all employees feel valued, respected, and empowered to contribute their best.

We recognise that diversity in backgrounds, experiences, and perspectives strengthens our organisation and drives innovation.

Our Equity Policy outlines our commitment to promoting fairness, equal opportunity, and respect for all individuals, regardless of race, ethnicity, gender, age, sexual orientation, disability, religion, or any other characteristic protected by law.


All workers of [Company Name].

General Principles

  • Fairness: We strive to create a workplace culture that is fair and just, where all employees have equal access to opportunities for advancement, development, and recognition.

  • Equal Opportunity: We are dedicated to providing equal opportunities for employment, training, career advancement, and rewards based on merit, qualifications, and performance, without discrimination or bias.

  • Respect: We value and respect the dignity, worth, and contributions of every individual, and we promote an environment free from harassment, discrimination, and retaliation.

  • Inclusion: We actively seek to include diverse perspectives and voices in decision-making processes, ensuring that all employees feel included, heard, and valued.

  • Continuous Improvement: We are committed to continuously reviewing and improving our policies, practices, and procedures to remove barriers to equity and foster an inclusive and supportive workplace for all.


  • Leadership: Senior management is responsible for championing equity, diversity, and inclusion initiatives, setting the tone for inclusive leadership, and allocating resources to support these efforts.

  • HR Department: The HR department is responsible for implementing and enforcing equity policies and procedures, providing training and resources to employees, and investigating and addressing equity-related concerns.

  • Managers and Supervisors: Managers and supervisors are responsible for promoting equity and inclusion within their teams, addressing any instances of bias or discrimination, and fostering an environment of respect and belonging.

  • Employees: All employees are expected to uphold the principles of this Equity Policy, treat each other with respect and dignity, and contribute to creating an inclusive and welcoming workplace culture.


  • Training and Education: We will provide training and educational resources to employees at all levels to raise awareness of equity issues, unconscious bias, and inclusive behaviors.

  • Recruitment and Hiring: We will adopt inclusive recruitment and hiring practices to attract and retain a diverse workforce, including using inclusive language in job postings, diverse candidate sourcing strategies, and unbiased selection criteria.

  • Promotion and Advancement: We will ensure that promotion and advancement opportunities are accessible to all employees based on merit, qualifications, and performance, and that there are no barriers to career progression based on protected characteristics.

  • Reporting and Accountability: We will establish processes for employees to report instances of discrimination, harassment, or bias, and we will investigate and address these concerns promptly and impartially. We will also regularly review and report on our progress towards equity goals.

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This policy [does not] form[s] part of your terms and conditions of employment.

Version: [1.0]

Issue date: [date]

Author: [name, job title]

Why buy our Equity policy template?

  • It's easily editable and implementable, saving you time and money
  • It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
  • You will maintain compliance with ACAS guidelines, legislation, and industry best practices
What other advantages does buying from offer?
  • Email notifications for any updates made to this template or its accompanying materials
  • 12 months of unrestricted access without any additional costs (any update in that period is free to you)
  • A 25% discount on all library, toolkit, and template purchases/renewals

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- Rachel Masing, ETM Group

I have been using the service now for around 6 months and it has been really useful in developing and updating polices and processes.
- Jamie Allan, Armstrong Craven

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...
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