Performance improvement policy template
This policy descibes how the organisation will manage where an individual's performance falls below the standards expected.
- 2 pages / 499 words
- Instantly download as Word / PDF / plain text
- Suitable globally (check local legislation)
Save 1 hour drafting time, and reduce your risk.
Performance improvement policy
1 Overview
1.1 The Company will at all times ensure that employees achieve and maintain a high standard of performance in their work. To this end it will ensure that standards are established, performance is monitored and employees are given appropriate training, support and facilities to meet these standards.
2 Scope
2.1 All employees of [Company].
3 Principles
3.1 Informal discussion
3.1.1 Where the Manager/Supervisor first establishes that an employee's performance is below the acceptable level, an informal discussion will be held with the employee to try to establish the reason.
3.2 Formal interview
3.2.1 Should the employee show either no or insufficient improvement over the following two weeks, a formal interview will be arranged between the employee (together with an employee representative if so desired), the Manager/Supervisor and the HR Department.
3.2.2 The aims of the interview will be to:
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Identify the cause(s) of the poor performance and to determine what (if any) remedial treatment (e.g. training, retraining, support, etc.) can be
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This Performance improvement policy template aims to offer you a versatile and customisable tool, serving as a solid foundation for your needs. Utilise it to ensure consistency, enhance accuracy, and save valuable time.
Adapt it to suit your unique requirements, ensuring efficiency and effectiveness in your HR processes.
Direction:Frequently Asked Questions
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Can small businesses use these Performance improvement templates?
Yes. The Performance improvement templates in this toolkit are designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. They follow UK employment law best practice, so even if you don’t have an in-house HR team, you can confidently manage Performance improvement issues.
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Are these Performance improvement letters up to date for UK law in 2025?
Absolutely. All templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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What types of Performance improvement letters and documents are included?
You’ll receive a full set of documents: invitation letters, hearing scripts, outcome letters (including first warning, final warning, and dismissal), appeal templates, and supporting forms. The pack also includes manager guides and checklists to help you run a fair process.
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How will this help me as an HR manager or business owner?
The toolkit saves hours of drafting time and reduces the risk of legal mistakes. Instead of starting from scratch, you’ll have clear, professional templates that you can adapt to your business.
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Do I get instant access to the templates?
Yes. Once purchased, you’ll be able to download the Performance improvement toolkit instantly. The templates are provided in editable Word format, so you can customise them easily.
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Can I preview a sample Performance improvement template before buying?
We provide free examples of our templates on request. This gives you a sense of the quality and layout before you commit to purchasing the full toolkit.
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What if I need a full HR toolkit, not just Performance improvement templates?
If you’re looking for broader support, we also offer bundles that include Performance improvement templates along with absence, grievance, and other HR policies. These may be more cost-effective if you need a complete HR library.
