Equality diversity and inclusion (EDI) policy template

£ 20

Our Equality, Diversity, and Inclusion Policy Template promotes a diverse and inclusive workplace, fostering a culture of equality and respect.

A policy can help you manage a situation in which someone has been treated unfairly or disrespectfully at your company.

Reading time
How long to understand and prepare this policy?
10 mins
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equality diversity and inclusion (edi) policy template

What is an Equality diversity and inclusion (EDI) policy?

This is a written document that demonstrates your commitment to promoting equality, diversity, and inclusion in the workplace. It outlines your responsibilities in areas such as recruitment, training, and pay. It shows that you value each individual, that you are willing and ready to meet their needs, and that you will stand by them in the face of discrimination.

An EDI policy seeks to eliminate prejudice and discrimination by placing protected characteristics at the centre of disputes.

Workplaces that value equality, diversity, and inclusion have more opportunities for productivity, innovation, and collaboration. Furthermore, greater diversity in an employee pool allows for a broader range of skills, ideas, experiences, and perspectives to be drawn upon. Employee engagement and satisfaction are far higher in such workplaces.

By taking EDI policies seriously, you can ensure that all employees understand and are committed to making the workplace a positive environment from the start. Furthermore, having an EDI policy in place can help to identify areas for improvement in your business, allowing you to build a more inclusive company culture over time.

Best practice timescale for this to be issued
When should this policy be issued?
During onboarding / after changes / planned refresher
Issued by who, to whom
Who should issue this policy, and to whom?
Internally issued to appropriate recipients in your Company
Applicable legal jurisdictions
In which jurisdictions can this policy be used?
Great Britain & NI (United Kingdom), Worldwide

What legislation or best practices underpin this template / should I be aware of?

United Kingdom

An EDI policy is not required by law. However, it is strongly advised in order to foster an inclusive workplace that values equality, diversity, and inclusion. Every workplace should have an EDI policy and apply it to all aspects of employment, including recruitment, pay, access to facilities, benefits, disciplinary procedures, and everything in between, all the way up to and beyond the end of their employment.

The policy on equality, diversity, and inclusion will state that the company aims to protect those who may face discrimination or harassment because of one or more of the nine protected characteristics. These people are protected from discrimination under equality legislation, such as the Equality Act (2010).

The 9 Protected Characteristics are:

  1. Age
  2. Disability
  3. Sex
  4. Sexual orientation
  5. Race
  6. Religion or belief
  7. Gender reassignment
  8. Marriage or civil partnership
  9. Pregnancy and maternity

You may also want to extend those safeguards beyond the 9 protected characteristics to include other characteristics that may result in a person becoming under-represented, marginalised or minoritised for example; socio-economic status or caring responsibilities.

Why are EDI Policies Important in the Workplace?

Having an EDI policy is important for a number of reasons, it makes sure everyone knows:

  • The ways in which the company supports its employees and ensures that everyone is treated fairly and with respect.

  • Attitudes and behaviours that are expected.

  • Important facts about discrimination, the law, and what is and is not acceptable.

  • Where to go and what to do when reporting or resolving problems, whether your own or not.

  • Employee assistance groups/programs for outside assistance.

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Other territories

Refer to your local employment legislation / labor laws to support the execution of the template. Review the wording for local accuracy.

Equality diversity and inclusion (EDI)


[Company name] is committed to fostering a supportive and inclusive culture throughout the entire workforce. It is in our best interests to promote diversity and eliminate workplace discrimination.


This policy applies to all workers of [company name].

General principles

Our goal is to make sure that all employees and job applicants are treated fairly and that our organisation is representative of all aspects of society. As a result, each employee will be respected and valued, and will be able to give their all.

This policy affirms our commitment to treating everyone equally and fairly in the workplace and to not discriminate on the basis of age, caring responsibilities, disability, family situation, gender expression, gender identity, gender reassignment, marriage and civil partnerships, pregnancy and maternity, race including ethnic origin, colour, nationality and national origin, religion or belief, sex, sexual orientation, or socioeconomic status.

Whether part-time, full-time, or temporary, all employees will be treated equally and with respect. Candidates will be chosen based on their aptitude and ability for jobs, promotions, training, and any other advantage.

To reach their maximum potential and make use of their special talents, all employees will receive support and encouragement. As a result, our organization's resources and abilities will be effectively used, and we will maximise the productivity of our entire staff.

Our commitments

  • To foster an atmosphere where team members' contributions and individual characteristics are welcomed and recognised.

  • To foster an atmosphere at work that values each employee's dignity and respect.

  • To not put up with any kind of harassment, bullying, or intimidation and to punish those who do.

  • To provide all staff members with the opportunity for training, development, and advancement.

  • To advance workplace equity, which is thought to be good management practise and makes good commercial sense.

  • To encourage anyone who believes they have experienced discrimination to voice their concerns so we can take action and address the issue.

  • To inspire staff members to treat everyone with respect and dignity.

  • To consistently assess all of our hiring practises and policies to ensure that fairness is upheld throughout.

All employees will be made aware of the existence of an equality, diversity, and inclusion policy and their responsibility to abide by its guidelines and advance fairness in the workplace by [Company name]. Additionally, the policy will be made known to funding organisations, stakeholders, clients, students, and job applicants.

Senior management fully endorses this policy, which was agreed upon with trade unions and/or employee representatives.

Our policy will be observed and revised yearly to make sure that diversity and equality are consistently promoted at work.

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This policy [does not] form[s] part of your terms and conditions of employment.

Version: [1.0]

Issue date: [date]

Author: [name, job title]

Why buy our Equality diversity and inclusion (EDI) policy template?

  • It's easily editable and implementable, saving you time and money
  • It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
  • You will maintain compliance with ACAS guidelines, legislation, and industry best practices
What other advantages does buying from hrdocbox.co.uk offer?
  • Email notifications for any updates made to this template or its accompanying materials
  • 12 months of unrestricted access without any additional costs (any update in that period is free to you)
  • A 25% discount on all library, toolkit, and template purchases/renewals

I have just renewed our membership for another year for HRdocbox. It's an extremely useful resource with a wide variety of documents and knowledge...
- Rachel Masing, ETM Group

I have been using the service now for around 6 months and it has been really useful in developing and updating polices and processes.
- Jamie Allan, Armstrong Craven

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...
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