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Policies, contracts, letters, guidance and HR support tools for UK employers.
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Manage employee absence with HR templates for sickness, lateness and attendance tracking. Improve consistency and reduce workplace disruption.
Includes absence recording forms, return-to-work templates and management guidance documents. Designed to support fair and structured absence management processes across the organisation.
Absence refers to the state of not being present at the workplace or not actively engaged in work during scheduled working hours. It can be due to various reasons, including sickness, personal reasons, holiday, or other approved leave.
Types of Absence:
Sick Leave
Holiday Leave: Planned time off for leisure or personal activities.
Personal Leave: Unplanned time off for personal reasons.
Emergency Leave: Unplanned time off due to unforeseen circumstances.
Attendance refers to the act of being present and actively engaged in work during scheduled working hours. It signifies that an employee is fulfilling their work responsibilities by being physically or virtually present at the workplace or performing their job duties remotely.
Absence and attendance templates are essential for managing a low-risk, compliant Absence and attendance process.
This Absence and attendance templates toolkit incorporates relevant UK laws and HR standards, including those listed below:
Employees are entitled to take time off work for various reasons, including sickness, maternity and paternity leave, adoption leave, parental leave, and time off for dependants.
Employers must ensure that they have clear policies and procedures in place for managing absence and leave, and that these are communicated effectively to employees.
Employers should have a system for recording and monitoring employee absences, and should be able to identify any patterns or trends that may require further action.
Employers should follow a fair and consistent process for managing absence, which may include offering support and assistance to employees who are experiencing long-term sickness.
Employers must comply with statutory leave entitlements, such as maternity and paternity leave, and should ensure that they do not discriminate against employees who exercise their right to take leave.
Employers should ensure that any requests for leave are dealt with promptly and fairly, and that employees are informed of the outcome in writing.
Employers should ensure that employees are aware of their rights and entitlements with regard to absence and leave, and that any concerns or queries are addressed promptly and sensitively.
It is important for employers to have clear policies and procedures in place for managing absence and leave, to comply with UK employment law, and to support their employees' wellbeing and work-life balance.
Yes. The Absence and attendance templates in this toolkit are designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. They follow UK employment law best practice, so even if you don't have an in-house HR team, you can confidently manage Absence and attendance processes and issues.
Absolutely. All templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
Every toolkit includes a complete set of editable templates, supporting documents, and manager guidance designed to save time and ensure compliance.
Purchasing the toolkit saves you hours of drafting time and reduces the risk of legal mistakes. Instead of starting from scratch, you'll have clear, professional templates that you can adapt to your business.
Yes. Once purchased, you'll be able to download the Absence and attendance toolkit instantly. The templates are provided in editable Word or Excel format so you can customise them easily, and PDF format for easy sharing.
We provide free examples of our templates here. This gives you a sense of the quality and layout before you commit to purchasing the full toolkit.
If you're looking for broader support, we also offer library bundles that include Absence and attendance templates along with absence, grievance, and other HR policies. These may be more cost-effective if you need a complete HR library.
The risk of using free AI-generated templates 'without review' includes your legal exposure, missing context, and no awareness of the wider process. Purchasing from us mitigates that risk.
Whether you employ 5 people or 50, hrdocbox.co.uk gives you the structure, documents and expertise needed to manage employees professionally and legally.
Professionally written and fully compliant with UK employment law
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